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    Sonoma County Now Accepting Proposals for New Voting System

Request for Proposals

Deadline to Submit Proposals has Passed

Now that the deadline to submit proposals has passed, a committee of county staff with expertise in elections, computer and information systems, and budget evaluate the bids based on the vendor’s responses to a specific list of requirements in the RFP. The committee will select a winning proposal, then make a recommendation to the Board of Supervisors that the contract be awarded to the recommended (winning) proposal. A schedule of important dates is below.

Request for Proposals for a Modern Voting System (PDF: 435 kB)

The period to submit proposals closed at 2:00 p.m. on Thursday, May 3, 2018.

Summary

The County of Sonoma is in the process of reviewing proposals for a comprehensive, modern voting system. The selected Respondent shall provide software, hardware, and implementation services and support for any or all categories listed below including training, maintenance, and warranties. The information provided by Respondents through this RFP will be evaluated and used in the selection of the County’s new Modern Voting System.

The County requested that Respondents propose a complete solution that clearly demonstrates how the County would be provided with the software, hardware, and implementation services and support that will best satisfy the County’s requirements. To ensure the availability of a fully functional and adequate voting system that meets the County’s timetable, any proposed voting system must be certified by the California Secretary of State (SOS) not later than July 1, 2018.

The County is reviewing proposed solutions to achieve its goal of implementing a new, comprehensive, and modern voting system after the 2018 general election cycle but within one year of awarding a contract to a successful proposer.

How to Submit Proposal

 The period to submit proposals closed at 2:00 p.m. on Thursday, May 3, 2018.

Important Dates

DateEvent
March 22, 2018Release Request for Proposals
April 12, 2018Proposer's Questions Due by 5:00 p.m.
April 19, 2018 County's Responses to Questions Due
May 3, 2018 Proposals Due by 2:00 p.m.
May 14, 2018 - May 18, 2018 Proposals Evaluated by County
May 23, 2018 - May 25, 2018Interviews Conducted (if needed)
July 6, 2018 Notice of Intent to Award (subject to delay without notice to proposers)
July 24, 2018 Board of Supervisors Awards Contract (subject to delay without notice to proposers)

Contact Information

William F. Rousseau

County Clerk-Recorder-Assessor-Registrar of Voters

Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Addresses

Registrar of Voters

435 Fiscal Drive
Santa Rosa, CA 95403
38.4657357, -122.7251823
Mailing Address
PO Box 11485
Santa Rosa, CA 95406-1485

Solicitation Opportunities

Supplier Portal

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Bid opportunities and solicitation events are available in our Supplier Portal

Voting System Resources

California Voting Systems

Official State of California Seal

Voting systems must be certified by the Secretary of State to be used in California