2019 - 2023 SCPAMemorandum of Understanding: Article 12: Holidays

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What’s on this Page:

• 12.1 Scheduled Holidays
• 12.2 Elimination of Floating Holidays and Holiday Eve Hours
• 12.3 Holidays – Observed
• 12.4 Holidays – Compensation for Holidays
• 12.5 Floating Holiday

Read Next: Article 13: Vacation

The County shall provide full-time and part-time employees the following paid holidays provided that the employee is in paid status on the employee’s regularly scheduled workdays before and after the paid holiday. For full-time employees, this holiday benefit shall be reduced proportionally by any unpaid time in the pay period in which the holiday falls.

1. New Years Day, January 1*
2. Martin Luther King’s Birthday, third Monday in January
3. Lincoln’s Birthday, February 12*
4. Presidents’ Day, the third Monday in February
5. Cesar Chavez Day, March 31*
6. Memorial Day, the last Monday in May
7. Independence Day, July 4*
8. Labor Day, the first Monday in September
9. Veteran’s Day, November 11*
10. Thanksgiving Day, as designated by the President
11. The day following Thanksgiving Day
12. Christmas Day, December 25*
13. Each day appointed by the Governor of the State of California and formally recognized by the Board of Supervisors of the County of Sonoma as a day of mourning, Thanksgiving or special observance.

*Date specific holidays.

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The entitlement to and accrual of floating holiday and holiday eve hours is eliminated effective June 30, 2013.  Hours accrued prior to the elimination of floating holiday hours and holiday eve hours will remain in the Compensatory Bank, and may be taken as time off on a day mutually agreeable to the employee and the Department Head and may not be cashed out.  Only an employee who is separated from County service shall be entitled to payment for any remaining hours with the Compensatory Bank at the employee’s base hourly rate at the time of the employee’s separation.

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If a date specific holiday listed in Section 12.1 falls on a Saturday, the preceding Friday shall be the County observed holiday.  If a date specific holiday listed in Section 12.1 falls on a Sunday, the following Monday shall be the County observed holiday.

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For the purpose of this Section (12.4), holiday pay is defined as eight (8) hours of pay at the employee’s base hourly rate, excluding overtime, premium pays or any other pays except as otherwise provided by this Memorandum.

1. An employee regularly scheduled to work on either the actual date of a paid holiday or the date on which the holiday is observed is entitled to receive holiday pay.  An employee who is regularly scheduled to work both the actual date of the paid holiday and the date on which the holiday is observed is entitled to receive only one (1) day of holiday pay.
2. An employee who is required to work on a paid holiday shall not receive overtime for the time actually worked.
   
   Any full-time employee whose regularly scheduled day off falls on a holiday shall observe the holiday (and not work) on one of the employee’s regularly scheduled work days during the same pay period as the County observed.  This holiday benefit shall be reduced proportionally by any unpaid time in the pay period in which the holiday falls.
3. Any part-time employee shall, for each holiday in the pay period, receive holiday pay equivalent to one-tenth (1/10) of an hour regularly scheduled to be worked based on the employee’s ongoing work schedule.  If the employee’s total hours in paid status (excluding the holiday benefit) exceeds the hours regularly scheduled to be worked, the employee shall receive holiday pay equivalent to one-tenth (1/10) of an hour for each hour in paid status (excluding the holiday benefit).  This holiday pay shall not exceed eight (8) hours for each holiday nor be less than three and two-tenths (3.2) hours for each holiday in the pay period.

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Each regular, full-time employee will be granted eight floating holiday hours each calendar year. The employee must be in paid status on the employee’s regularly scheduled workdays before and after using the floating holiday. The timing of the employee’s use of the floating holiday shall be subject to advance approval of the Department Head or designee. The floating holiday hours may be taken at any time during the calendar year, but may not be carried over into the next calendar year. Further, there will be no cash out of floating holiday hours. Floating holiday hours must be taken in no less than 1/10 of an hour increments. Each part-time employee shall be entitled to a prorated number of hours based on allocated FTE at the time of the annual calendar year allocation.

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