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Human Resources Department

Sonoma County Law Enforcement Managers Association (SCLEMA)

2019 - 2023 SCLEMAMemorandum of Understanding: Article 15: Vacation

Sonoma County Law Enforcement Management Association

15.1 Vacation Accrual

Each represented management employee in this unit shall accrue vacation at the rate specified in the table in Article 15.3. The rate of accrual of vacation shall include the equivalent of 56 annual hours of administrative leave available to Law Enforcement Management employees. Each such employee may use vacation leave with full pay providing that the maximum accumulation of such unused leave shall be equivalent to his/her accrual for fifty-two (52) pay periods at his/her current rate of accrual.

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Part-time employees shall accrue vacation leave on a pro-rata basis. Usage and accrual shall be governed by the same rules and regulations applicable to full-time employees.

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Each employee who has completed the following in-service hours of completed service shall accrue vacation leave at the appropriate rate shown below. Rates shown below will be adjusted to reflect any unpaid time in each pay period.

Years of Completed Full-Time ServiceIn-Service Hours of Completed Service Rate for 80 In-Service Hours Maximum Accumulated Hours
0 through 20 to 4,173 5.64 500
2 through 54,174 to 10,4346.25 500
5 through 10 10,435 to 20,870 7.32500
10 through 15 20,871 to 31,305 8.55500
15 through 20 31,306 to 41,741 9.16500
20 through 25 41,742 to 52,177 9.77500
25 or greater 52,178 or more 10.08500

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Each employee with 10,435 in-service hours (five (5) or more years) who resigned in good standing and is reappointed within two (2) years, shall be credited with 4,174 in-service hours (two (2) years) of service for purposes of new vacation accrual. Each employee who was laid off and is reappointed within two years shall be returned to the place on the accrual table (in 15.3 above) that the employee occupied when laid off.

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15.5 Vacation Schedules

Vacation schedules shall be arranged by department heads with particular regard to the needs of the service, and whenever possible, with regard to the wishes of the employee. Every effort shall be made to arrange vacation schedules so that each employee will take as much vacation in each year as accrues to the employee in that year. Each employee’s vacation time may be so divided as the needs of the service require or permit. No employee may take vacation without advance approval of the Department Head or Department Head designee. No employee may take vacation leave in advance of that actually accumulated at the time such leave is taken.

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15.6 Payment for Unused Vacation

Each employee who is separated from the County service shall be entitled to payment in lieu of all unused vacation leave which the employee may have accumulated as of the employee’s last day of work and shall be computed on the basis of such employee’s base hourly rate at the time of separation.

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