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Board Rules of Procedures

Adopted Date: 4/15/2014

Revised: 4/2020

Table of Contents

I. Purpose

II. General

Rule 1. Applicability of Rules

Rule 2. Definitions

III. Meetings

Rule 3. Regular Meetings and Annual Calendar

Rule 4. Special Meetings, Budget Hearings, Workshops and Planning Meetings

Rule 5. Emergency Meetings

Rule 6. Closed Sessions

IV. Elections, Powers, and Duties of the Chair, Vice-Chair, and Chair Pro-Tempore

Rule 7. Annual Selection of Chair and Vice Chair

Rule 8. Powers of Chair, Vice-Chair, and Chair Pro-Tempore

V. Agendas and Agenda Materials

Rule 9. Meeting Agenda

Rule 10. Addendums/Supplemental Agenda Items

Rule 11. Use of Clerk of the Board Required Agenda Form

Rule 12. Department/Agency Agenda Responsibilities

Rule 13. Review and Filing of Agenda Items

Rule 14. Supplemental Correspondence and Information

Rule 15. County Counsel Approval as to Form

VI. Conduct of Business

Rule 16. Order of Business

Rule 17. Board Member; Notification of Absence

Rule 18. Quorum and Action

Rule 19. Matters Not on the Agenda/Emergency Items

Rule 20. Consent/Regular Calendar Items

Rule 21. Public Hearings

VII. Procedure and Voting

Rule 22. Quasi-Adjudicatory Hearings

Rule 23. Order and Decorum

Rule 24. Commitment to Civility

Rule 25. Use of Electronic devices and documents

Rule 26. Motions – General

Rule 27. Voting

Rule 28. Roll Call Votes

Rule 29. Conflicts of Interest

Rule 30. Motion to Rescind

Rule 31. Motion to Reconsider

Rule 32. Substitute Motion

Rule 33. Ordinances

Rule 34. Planning Matters – Request for Continuance

Rule 35. Planning Matters – Original Jurisdiction

VIII. Duties of County Staff During Board Meetings

Rule 36. County Administrator

Rule 37. County Counsel

Rule 38. Clerk of the Board

Rule 39. Sheriff

Rule 40. Department and Agency Directors

IX. Committees

Rule 41. Board Committees/Assignments and Reporting Requirements

Rule 42. Standing Committees

Rule 43. Ad-Hoc Committees

Rule 44. Communications Outside of Public Hearings (Ex Parte Communications)

X. Other

Rule 45. Board Member Referrals to Staff

Rule 46. Action Summaries and Recordings of Meetings

XI. Participation of the Public

Rule 47. Public Comment / Time Limits

Rule 48. Orderly Conduct

Rule 49. Security and Prohibition of Banners/Signs or other Hazardous Objects

Appendix A. Order of Agenda

Appendix B. 4/5ths and Unanimous Vote Requirements

Appendix C. Governance Standards

Appendix D. Safety Net Contracting Principles

Contact Information

County of Sonoma
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
575 Administration Drive
Room 100 A
Santa Rosa, CA 95403
38.464626, -122.725441

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