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Board Rules of Procedures

Adopted Date: 4/10/2012

Revised: 3/12/2013

Table of Contents

I. Purpose

II. General

Rule 1. Applicability of Rules

Rule 2. Definitions

III. Meetings

Rule 3. Regular Meetings and Annual Calendar

Rule 4. Special Meetings, Budget Hearings, Workshops and Planning Meetings

Rule 5. Emergency Meetings

Rule 6. Closed Sessions

IV. Elections, Powers, and Duties of the Chair, Vice-Chair, and Chair Pro-Tempore

Rule 7. Annual Selection of Chair and Vice Chair

Rule 8. Powers of Chair, Vice-Chair, and Chair Pro-Tempore

V. Agendas and Agenda Materials

Rule 9. Meeting Agenda

Rule 10. Addendums/Supplemental Agenda Items

Rule 11. Use of Clerk of the Board Required Agenda Form

Rule 12. Department/Agency Agenda Responsibilities

Rule 13. Review and Filing of Agenda Items

Rule 14. Supplemental Correspondence and Information Prior to Board Meeting and During the Board Meeting

Rule 15. County Counsel Approval as to Form

VI. Conduct of Business

Rule 16. Order of Business

Rule 17. Board Member; Notification of Absence

Rule 18. Quorum and Action

Rule 19. Matters Not on the Agenda/Emergency Items

Rule 20. Consent/Regular Calendar Items

Rule 21. Public Hearings

VII. Procedure and Voting

Rule 22. Order and Decorum

Rule 23. Commitment to Civility

Rule 24. Use of Electronic devices and documents

Rule 25. Motions – General

Rule 26. Voting

Rule 27. Roll Call Votes

Rule 28. Conflicts of Interest

Rule 29. Motion to Rescind

Rule 30. Motion to Reconsider

Rule 31. Substitute Motion

Rule 32. Ordinances

Rule 33. Planning Matters – Request for Continuance

Rule 34. Planning Matters – Original Jurisdiction

VIII. Duties of County Staff During Board Meetings

Rule 35. County Administrator

Rule 36. County Counsel

Rule 37. Clerk of the Board

Rule 38. Sheriff

Rule 39. Department and Agency Directors

IX. Committees

Rule 40. Board Committees/Assignments and Reporting Requirements

Rule 41. Standing Committees

Rule 42. Ad-Hoc Committees

X. Other

Rule 43. Board Member Referrals to Staff

Rule 44. Action Summaries and Recordings of Meetings

XI. Participation of the Public

Rule 45. Public Comment / Time Limits

Rule 46. Orderly Conduct

Rule 47. Security and Prohibition of Banners/Signs or other Hazardous Objects

XII. Appendix A. Order of Agenda

XIII. Appendix B. 4/5ths and Unanimous Vote Requirements

Contact Information

County of Sonoma
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
575 Administration Drive
Room 100 A
Santa Rosa, CA 95403
38.464626, -122.725441