For Homeless Service Providers

As the lead agency for the Sonoma County Continuum of Care, the Department of Health Services partners with a variety of non profit organizations, housing developers and community groups who are our boots on the ground providing services to individuals experiencing homelessness. Here we have resources for our service providers to help them comply with local, state and federal policies and support their valuable work in the community.

The Sonoma County Department of Health Services requires Homeless Services providers funded through the Sonoma County Continuum of Care to adhere to Emergency Solutions Grant (ESG) regulations.

Jump to Program-Specific Guidelines and Standards

Information and Items for Grant Recipients

Policy and Memos

• Contracting Principles Letter (PDF: 1.5 MB) 
• 2020 Contracting Strategies (PDF: 943 kB)
• Funding Policies for Homeless and Public Services (PDF: 749 kB)  last updated 2019
• Expectation of Other Sources (PDF: 496 kB) 
• Monitoring Strategy Memo (PDF: 2 MB) (rev. 8/12/2020)

Instructions for Providers

• Carrying Clients Over to New Funding Source (PDF: 191 kB)
• Tracking Location for Street Outreach (PDF: 170 kB) 
• Tracking Rapid Rehousing and Homeless Prevention in HMIS (PDF: 224 kB)
• Variance Request Memo (PDF:133 kB)

Forms

• Summary of Other Funding Sources (PDF: 836 kB) last updated July 2020
• Reimbursement Request Template (EXCEL: 61kB) last updated June 2020
• Budget Amendment Request Form (EXCEL: 14kB) last updated June 2020
• Housing First Assessment Tool (Link to external Page) 
• Emergency Shelter Quarterly Report Template (Word: 86 kB)
• Homelessness Prevention Quarterly Report Template (Word: 80 kB)
• Permanent Supportive Housing Quarterly Report Template (Word: 88 kB) 
• Rapid Re-Housing Quarterly Report Template (Word: 81 kB)
• Street Outreach Quarterly Report Template(Word: 81 kB) 

Guidelines and Forms by Program Area