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Department of Health Services

Homelessness Services

Continuum of Care Board Meeting

Date: September 27, 2023

Time: 1:00 - 5:00 p.m.

Webinar Information:

Registration Required: No

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Agenda Item

Packet Item




Welcome, Roll Call and Introductions


Board Chair


Note: Items 1-4 below are proposed for adoption via one motion as the Consent Calendar.



9/27/23 Agenda (Consent Calendar)

Draft Agenda






Minutes from 8/23/23 & 9/6/23 (Consent Calendar)

Draft Minutes Staff


Summary of Follow-ups from the Previous Meeting(s) (Consent Calendar)

Summary of Follow-ups



Change to Policies & Procedures for Coordinated Entry (Consent Calendar)

Change to Policies & Procedures for CE



Reports from Lead Agency Staff Potential ACTION ITEM

  • CoC Funding Competition Application Submission
  • CoC Board & Membership Meeting Schedule

Staff Report for Reports from Lead Agency




Becoming a More Data-Informed System: Phase I -Identifying the Proper Data Elements ACTION ITEM

Staff Report for Phase I




Service Provider Roundtable (SPR) Update (with Homeless Action Sonoma presentation) Potential ACTION ITEM

Margaret Sluyk



Word from the Street Potential ACTION ITEM Chessy Etheridge 3:00pm


10-minute break 3:10pm


CoC Communications Approach ACTION ITEM Staff Report for Communicati ons Plan Staff 3:20pm


Reports from Standing Committees:

  • Funding & Evaluation Committee 
  • HMIS Committee 
  • CEA Committee 
  • Strategic Planning Committee 
  • Lived Experience Advisory & Planning Board (LEAP) Potential ACTION ITEM
-CEA Update on working group -Progress Update on SP Year 1 Priorities Committee Representatives 3:50pm


Quarterly Membership Meeting for October 19, 2023 (in person) ACTION ITEM 10/19/23 DRAFT Agenda Staff 4:15pm


Review Agenda for Next CoC Board Meeting Potential ACTION ITEM

  • Becoming a More Data-Informed System: Phase II -Data Visualization
  • Long-term Funding Plan & Stella M Discussion
  • CoC Name Change Proposal
Staff Report for DRAFT Agenda for 10/25/23 Board Chair 4:30pm


Board Member Questions & Comments Potential ACTION ITEM Board Chair 4:45pm


Public Comment on Items not on the Agenda Board Chair 4:55pm


In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Sonoma County Community Development Commission at (707) 565-7500 (voice) or (707) 565-7555 (TDD). Translators and American Sign Language interpreters for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services.

Meeting Materials

In accordance with Government Code §54957.5, any materials of public record relating to an agenda item that are provided to a majority of the members less than 72 hours before the meeting will be made available upon request at the Sonoma County Community Development Commission, 1440 Guerneville Road, Santa Rosa during normal business hours and will be posted online 72 hours prior to each meeting.

Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the lead agency or a member of the legislative/advisory body, or within two business days after the meeting if prepared by some other person.

Public Comment

Public Comment may be made prior to the meeting via email. To submit an emailed public comment to the CoC Board or the CoC Committees, email Please label the written notice as public comment referencing the CoC Board or the CoC Committee, provide your name, the agenda number(s) on which you wish to speak, and your comment. These comments will be emailed to the referenced CoC Board or CoC Committee detailed in the request.

Public comment may also take place during the meeting and can be made live by joining the Zoom meeting. Available time for comments is determined by the Board/Committee Chair based on agenda scheduling demands and total number of speakers.