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Continued Continuum of Care Board Meeting

Date: December 14, 2022

Time: 1:00 - 4:00 p.m.

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Registration Required: No

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Agenda

Continued from November 30, 2022 meeting.

   

Agenda Item

Packet Item

Presenter

Time

 

Welcome, Roll Call and Introductions

TAKEN AGAIN TO ESTABLISH QUORUM ON 12-14

 

Board Chair

1:00pm

 

Note:  Items 1-6 below are proposed for adoption via one motion as the Consent Calendar.

N/A

 

 

1.       

11-30-2022 Agenda – ITEM HEARD on 11-30

(Consent Calendar)

 

Draft Agenda

Board Chair

 

 

 

 

 

 

1:05pm

 

2.       

Minutes from 10/26/2022 – ITEM HEARD on 11-30

(Consent Calendar)

 

Draft Minutes

 

Board Chair

3.       

Summary of Follow-ups from the Previous Meeting(s)

(Consent Calendar)  – ITEM HEARD on 11-30

Summary of Follow-ups

 

Board Chair

4.       

December 2022 & January 2023 Quarterly Membership Meeting  – ITEM HEARD on 11-30

(Consent Calendar)

Quarterly membership Draft for 12/15 & 1/19

Board Chair

5.       

Proposed Charter Revisions – ITEM HEARD on 11-30

(Consent Calendar)

Proposed Revisions

Board Chair

6.       

Built for Zero Update  – ITEM HEARD on 11-30

(Consent Calendar)

Built for Zero Update

Board Chair

7.       

Reports from Lead Agency Staff – ITEM HEARD on 11-30

-          2023 Point in Time (PIT) Count   

-          CoC Board Nominations

-          HHAP Round 3 Delay

-          Updates on Data Dashboard Effort

Staff Report for Reports from Lead Agency

 

CDC Staff

1:25pm

8.       

Homeless Service Provider Group Update – ITEM HEARD on 11-30

 

Margaret Sluyk

1:35pm

9.       

Word from the Street   – ITEM HEARD on 11-30

 

Chessy Etheridge

1:45pm

 

10.   

State Emergency Solutions Grants -Corona Virus (ESG-CV) Bonus Rapid Rehousing Funding  – ITEM HEARD on 11-30

 

ACTION ITEM: Authorize staff to develop a NOFA and bring recommendations to the Funding & Evaluation Committee for recommendations to the full CoC Board

Staff Report for State ESG-CV Bonus Rapid Rehousing Funding

CDC Staff

1:55pm

11.   

Memoranda of Understanding for CoC Board  – ITEM HEARD on 11-30

 

ACTION ITEM: Approve Proposed MOUs

Staff Report for MOU for CoC Board

Andrew Hening

2:10pm

 

12.   

10-minute break

 

 

2:50pm

 

 

AGENDA NOTE:  At the 11-30 meeting, the Board moved to the Strategic Planning Item and discussed that item through the end of the meeting, asking that the meeting be continued to 12-14 to allow further discussion, and to allow changes to be made to the Draft Strategic Plan. 

 

At the 12-14 meeting, we recommend that the CoC Board begin by establishing a quorum, then continue with its continued discussion of the Strategic Plan.  Once completed, then the Board may wish to:

·         Move to Reports from Standing Committees

·         Consider a new Item #14.5 regarding Encampment Resolution Fund support

·         Hear Items #15-17

·         Conclude the continued meeting.

 

 

 

 

13.    

CoC Strategic Planning Presentation (Renumbered – was item #14)

ACTION ITEM: Adopt the CoC Strategic Plan SEE NEW STAFF REPORT, SEE NEW DISCUSSION DRAFT REDLINE OF THE STRATEGIC PLAN

 

Staff Report for CoC Strategic Planning Presentation

Homebase

NEW TIME: 1:05 pm

14.    

Reports from Standing Committees: (Renumbered – was item #13)

·         Funding & Evaluation Committee

·         Coordinated Entry Advisory (CEA) Committee

ACTION ITEM: Approve changes to policies and procedures

·         Homeless Management Information System (HMIS)/Data Committee

·         Lived Experience Advisory & Planning Board (LEAP)

·         Youth Action Board

 

 

Staff Report for CEA Committee

Committee Representatives

NEW TIME:  (est 2:30 p.m.

 

   14.5

NEW:  Authorization to Lead Agency staff to issue letters of support or coordination regarding Sonoma County agencies’ Encampment Resolution Fund grant applications.

Staff Report

CDC Staff

NEW ITEM/TIME:

(est 3:00 p.m.)

15.   

Review Agenda for January CoC Board Meeting

·         Elect CoC Board Chair and Vice Chair

·         What to Expect in 2023?

·         Point in Time Count (PIT) 2023

Staff Report for DRAFT Agenda 1/25/23

Board Chair

NEW TIME:  Est 3:10pm

16.   

Board Member Questions & Comments

 

 

Board Chair

NEW TIME:  Est 3:20pm

 

17.   

Public Comment on Non-Agendized Items

 

Board Chair

NEW TIME:  Est 3:40 pm

 

Accessibility

In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Sonoma County Community Development Commission at (707) 565-7500 (voice) or (707) 565-7555 (TDD). Translators and American Sign Language interpreters for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services.

Meeting Materials

In accordance with Government Code §54957.5, any materials of public record relating to an agenda item that are provided to a majority of the members less than 72 hours before the meeting will be made available upon request at the Sonoma County Community Development Commission, 1440 Guerneville Road, Santa Rosa during normal business hours and will be posted online 72 hours prior to each meeting.

Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the lead agency or a member of the legislative/advisory body, or within two business days after the meeting if prepared by some other person.

Public Comment

Public Comment may be made prior to the meeting via email. To submit an emailed public comment to the CoC Board or the CoC Committees, email Araceli.Rivera@sonoma-county.org. Please label the written notice as public comment referencing the CoC Board or the CoC Committee, provide your name, the agenda number(s) on which you wish to speak, and your comment. These comments will be emailed to the referenced CoC Board or CoC Committee detailed in the request.

Public comment may also take place during the meeting and can be made live by joining the Zoom meeting. Available time for comments is determined by the Board/Committee Chair based on agenda scheduling demands and total number of speakers.