Historical Records Commission Minutes September 13, 2016
Members present
Eric Stanley (Chair)
Katherine Rinehart (Vice-chair)
John Murphey, Joyce Sayed
Members not present
Steven Lovejoy
Associate Members present
Deva Proto, secretary
Guests present
None
- Call to order 4:05 pm
- The August 9, 2016 Historical Records Commission minutes were approved.
- Budget Discussion
- 2017-2018 Advertising Grant Contract was received and signed
- Continuing Business
- Changes to Resolution/By-laws
- No updates
- Historical Records Commision website
- No updates
- Research grants program
- Draft handed out
- Dates/schedule
- Limit application submittals by date?
- Publication?
- Will be publicly available, not published
- Amount?
- Up to $500
- Application form
- Will be created
- Add to website
- Need criteria matrix for review
- Timing of review/award
- Archives Day
- Had first meeting
- Good turnout
- Sonoma State University has related documents on BaseCamp (like Google Docs)
- Santa Clara has an archives crawl
- Spread out, more agencies
- Next meeting to be scheduled
- Facilities
- Got quote for Fairgrounds barn
- Can't have desired dates
- Possibility of older winery?
- Got quote for Fairgrounds barn
- Had first meeting
- Electronic Records/Onbase
- ISD to speak at October meeting - Jim McKenney and Carolyn Staats
- Possible demo of Onbase
- Location - perhaps Recorder or ISD to have County network access
- Deva will check with Jim and Carolyn regarding location and demo
- Board of Supervisors Documents on Onbase
- Questions regarding what records, who has access, what is in the archives
- These are questions for the Clerk of the Board
- Questions regarding what records, who has access, what is in the archives
- ISD to speak at October meeting - Jim McKenney and Carolyn Staats
- Changes to Resolution/By-laws
- New Business
- Coroner Records
- Boxes have left to be scanned
- Environmental Health records
- Contacted archives to find out how many boxes are stored there
- Possibility they will be pulling them to digitize records
- Coroner Records
- Public Comment
- Deva updated Historical Records Commission on Superior Court archive records
- Microfilm from court archives office is off to be scanned
- Unknown what program/access/timelines are at this time
- Deva updated Historical Records Commission on Superior Court archive records
- Meeting adjourned at 4:58 pm
Next meeting – October 11, 2017, 4:00 pm, Location TBD