Historical Records Commission Minutes August 9, 2016
Members present
Eric Stanley (Chair)
Katherine Rinehart (Vice-chair)
Steven Lovejoy
John Murphey
Joyce Sayed
Members not present
None
Associate Members present
Deva Proto, secretary
Guests present
None
- Call to order 4:03 pm
- The July 12, 2016 Historical Records Commission minutes were approved as amended.
- Budget Discussion
- 2016/2017 Advertising Grant Contract has not yet been received
- Architectural Drawings Assessment Project
- Lisa received check for payment
- John will add comments to survey, send out to Commissioners
- Database was created, recommendations given regarding preservation
- 161 maps/entities
- Continuing Business
- Changes to Resolution/By-laws
- Commissioners will review changes
- Deva will send out GC 26490 language to Commissioners
- Historical Records Commision website
- No new information on this
- Research grants program
- Eric will send out draft
- Changes to Resolution/By-laws
- New Business
- Surveyors Office showed Katherine historical records that they have in their office
- No plans to send to archives at this point
- Lots of interesting stuff
- They are trying to get all the records indexed
- Coroner Records
- Boxes have left to be scanned
- Archives Day
- Planning meeting next Tuesday
- Representatives from State Parks, Petaluma Museum and Sonoma County Historical Society will attend
- Plan is to set date, estimate budget
- California Society of Archivists Conference
- Will be held in Pasadena in April 2017
- Vital Record Discussion
- Health and Safety Code changed in 2003, making vitals confidential
- Deva to send Health and Safety Code related to vital records to Commissioners
- Surveyors Office showed Katherine historical records that they have in their office
- Public Comment
- High density shelves
- Library/Archives would find high density shelves beneficial for records
- Assessor's Office is getting rid of high density shelving
- Deva and Katherine will discuss
- ISD/Onbase Discussion
- Scheduled for October with Jim McKenney and Carolyn Staats
- Clerk-Recorder's Office Projects
- Indexing and imaging DD214/Military Discharge and Confidential Marriage records currently
- Future project may be to image and index historically significant but unrecorded maps
- High density shelves
- Meeting adjourned at 5:03 pm
Next Historical Records Commission meeting September 13, 2016, 4:00 pm, Sonoma County Library Annex, Santa Rosa