Historical Records Commission Minutes November 12, 2019

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Members present:
Katherine Rinehart (Chair)
Joyce Stanley (Vice-Chair)
Steven Lovejoy
John Murphey
Eric Stanley

Members excused:
None

Associate Members present:
Amanda King, Secretary

Guests present:
None

Call to order 4:08 pm
The October 8, 2019 Minutes were approved
1. Eric Stanley absent for vote
2. Motion by Steven Lovejoy
3. Second by Joyce Sayed
4. Approved
Budget Discussion
1. $4,292.00 balance
Strategic Planning
1. Secretary to add Archives Crawl to Strategic Plan
2. Secretary to send out to members for review
Continuing Business
1. Changes to Resolutions/Bylaws
  1. No updates
2. Pre-1906 Vital Records
  1. No updates
3. Archives/Archived Records
  1. Katherine states the Library is purchasing "Archives Space" an archives management cataloging system; most likely begin using in January 2020. Hopes to make the processing of collections at the library and at the Archives easier. Not sure how it will coordinate with the Library catalogue.
4. Collections & Archives Recognition Awards, March 2021
  1. John to provide draft of the purpose, guidelines, and criteria of award.
5. Outreach
  1. Archives Crawl, October 5, 2019, various locations throughout Sonoma County.
  2. Steve sent out comments and suggestions received by participants of the Archives Crawl
  3. Discussed continuing as a future event
6. Eric Stanley arrives at 4:55 pm
7. Archives Task Force
  1. No updates
New Business
1. Library Commissioner Update
  1. No updates
2. Retention Schedules
  1. No updates
Public Comment
1. None by the public
2. Presentation on Saturday, November 16, 12:00 pm to 2:00 pm, Dr. Margaret Press, Finley Center, The DNA Doe Project, works to identify unidentified remains
3. Wednesday, November 13, Lynn Downey presents about her new book "Arequipa Sanatorium: Life in California's Lung Resort for Women"
Meeting adjourned at 5:10 pm

Next meeting – December 10, 2019, 4:00 pm Sonoma County Library Annex, Santa Rosa