Historical Records Commission Minutes November 10, 2022

Members present:
Eric Stanley (Chair)
Margaret Purser (Vice-Chair)
Gretchen Emmert
Steven Lovejoy
Michael Mueller

Members excused:
None

Associate Members present:
Amanda King, Secretary
Deva Marie Proto, County Clerk-Recorder-Assessor-Registrar of Voters
Erika Thibault, Interim Director, Sonoma County Library

Guests present:
Zayda Delgado, Supervising Librarian, History & Genealogy Library
Mark DeBacker, Historic Preservation Consultant

1. Call to order 4:03 pm
2. Introduction of Guests
3. The October 13, 2022 minutes were approved
   1. Motion by Margaret Purser
   2. Second by Michael Mueller
   3. Approved
4. Budget Discussion
   1. Balance is $3,796.07
5. Continuing Business
   
   1. HRC Commissioners Report
      1. Margaret's report:
         • Downtown Station Area Historic Resource Evaluation has been completed and sent to the City of Santa Rosa.  First update to historic resources since about 1986.  Should be available in the Spring.
      2. Gretchen's report:
         • Filled a records request this week and believed maybe it was from someone who has read the updated pamphlet.
      3. Michael's report:
         • No report
      4. Eric's report:
         • No report
      5. Steven's report:
         • No report
   2. Library Commissioner Report  
      1. Update by Erika Thibault:
         • The County is going to extend the lease for the current location of the Archives on Westwind Blvd for 3 years. We will continue using the facility at Westwind Blvd until we are able to identify a new long-term solution.  The agreement should go to Board of Supervisors in December.
         • Visited Sonoma State University’s special collection.
         • Held the campaign kick-off for the Roseland Library this morning. The immediate goal is to raise $3.6 million.
   3. Archives Activity Report
      1. Update by Zayda Delgado:
         • Month of October, we received 29 resources requested; 8 requests for boxes from 1 county departments and 7 unique requestors
         • New History & Genealogy Librarian, Nikelle Riggs, started in October
         • Upcoming Library Events:
           • Virtual: Frida Kahlo and the Impact of Place – Thursday, December 8, 6:00-7:00pm – registration open now
      2. Question from Steven: What is the status of the public inventory of the Archives? 
         • Zayda: It is coming along but it is slow going.
      3. Clerk of the Board of Supervisors pre-1906 BOS Meeting Minutes
         • Almost done with the intake process of the 69 volumes received in October
         • The earliest record I saw was 1856-1858.
         • Question from Steve: Will there be a press release when these do become available?
           • Zayda: I will let you know when the process is finished.
   4. Collections & Archives Recognition Awards
      1. Received a nomination
      2. Nominations are due by January 12, 2023 to Amanda.King@sonoma-county.org
   5. Outreach
      1. “Researching the History of a Sonoma County Property” pamphlet update:
         • Updated pamphlet is now available on the Historical Records Commissions Publications for Sale website.
         • Commission to review each March for updates to be published in June.
      2. Other California County Historical Records Commission
         • No update
   6. County Recorder update on the status of the Restrictive Covenant Modification Program
      1. Continuing to work on the RFP.  Have sent a draft for technical requirement review.
6. New Business
   1. None
7. Public Comment
   1. Library Commission meeting, December 7, 2022, 6PM, on ZOOM.
   2. Sonoma County Heritage Network Meeting, January 14, 2023, 10AM-12PM, Laguna de Santa Rosa Foundation Learning Center, 900 Sanford Rd, Santa Rosa.
   3. Cotati Historical Society, "Past and Present" Music in Cotati, November 13, 2022, 1PM-4PM, Cotati Room, 216 East School St, Cotati.
   4. Museum of Sonoma County Exhibits:  
      • Collective Arising: The Insistence of Black Bay Area Artists, June 25, 2022-November 27, 2022
      • Crochet Jam with Ramekon O’Arwisters, November 19, 2022, 12PM-3PM
        
   5. Update from Registrar of Voters, Deva Marie Proto, on the November 8, 2022 election.
8. Meeting adjourned at 4:37PM

Next Meeting - December 8, 2022 - ZOOM, 4:00PM