Engineers & Scientists of California

Memorandum of Understanding
between the County of Sonoma
and ESC, 2019 - 2023

Table of Contents

Article 1 Preamble

Article 2 Definitions

Article 3 Recognition

Article 4 Term of Memorandum

Article 5 Salaries

  • 5.1 Salary Scales
  • 5.2 Benchmark and Related Classifications
  • 5.3 Salary Increases
    • 5.3.1 Salary Adjustments
    • 5.3.2 Cost of Living Adjustments
    • 5.3.3 Additional Salary Adjustments - Staff Psychiatrist
  • 5.4 Hourly Cash Allowance 
  • 5.5 Comparison Agencies  

Article 6 Hours of Work and Overtime

  • 6.1 Purpose of This Article 
  • 6.2 Work Schedules 
  • 6.3 County Work Schedules: Flex-Time & Alternative Work Schedules
    • 6.3.1 Flex Time Schedule
    • 6.3.2 Alternative Work Schedules
    • 6.3.3 Incidental Flex Time
  • 6.4 Posting of Work Schedules 
  • 6.5 Changes of Work Schedule 
  • 6.6 Employee Requested Schedule Change 
  • 6.7 FLSA Overtime 
  • 6.8 Overtime: Non-Statutory – Non-Exempt Employee 
  • 6.9 Overtime: Non-Statutory – Exempt Employee 
  • 6.10 Overtime: Non-Statutory – Part-Time Employees
  • 6.11 Overtime Required and Authorized
  • 6.12 Overtime Pay
  • 6.13 Overtime In Cash or In Compensatory Time
  • 6.14 Employee Choice
  • 6.15 County Choice
  • 6.16 Cash Pay Only
  • 6.17 Approval for Compensatory Time Off
  • 6.18 Accrued Compensatory Time: Payment at Separation
  • 6.19 Overtime: Not Cumulative

Article 7 Staff Development & Wellness

  • 7.1 Staff Development & Wellness Benefit Allowance
    • 7.1.1  Staff Development / Wellness Benefit Allowance - Program
  • 7.2 Continuing Education Leave 
  • 7.3 In-Service Training
    • 7.3.1 In-Service Training
    • 7.3.2 In-Service Training Requests
  • 7.4 Staff Development / Wellness Benefit Allowance Guidelines

Article 8 Leaves of Absence

  • 8.1 Vacation 
  • 8.2 Part-Time Vacation Accrual 
  • 8.3 Vacation Accrual Rates 
  • 8.4 Reappointment 
  • 8.5 Vacation Schedule 
  • 8.6 Separation Payment 
  • 8.7 Holidays: Paid 
  • 8.8 Elimination of Floating Holidays & Holiday Eve Hours 
  • 8.9 Holidays: Observed 
  • 8.10 Holiday Compensation
  • 8.11 Sick Leave Accrual
  • 8.12 Sick Leave Usage
    • 8.12.1 Sick Leave Use – Non-FMLA/CFRA/PDL Leave
    • 8.12.2 Sick Leave Use – FMLA/CFRA/PDL Qualifying Leave
  • 8.13 Sick Leave: Required Documentation
  • 8.14 Sick Leave Conversion / Distribution
  • 8.15 Change in Employment Status: Extra Help to Allocated / Allocated to Extra Help
  • 8.16 Time Off for Voting
  • 8.17 Compassionate Leave
  • 8.18 Court Leave
  • 8.19 Jury Duty
  • 8.20 Disaster Leave
  • 8.21 Leaves of Absence Without Pay Usage Reference Table
  • 8.22 Family Care & Medical Leave
  • 8.23 Family School Partnership Act
  • 8.24 No Break in Service
  • 8.25 Leave Time Off for Donating Blood
  • 8.26 Vacation Savings Plan
  • 8.27 Voluntary Time Off (VTO) Program
  • 8.28 Paid Parental Leave

Article 9 Health & Welfare Benefits For Active Employees

  • 9.1 Active Employee Health Plan 
  • 9.2 Enrollment In County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
    • 9.2.1 County Offered Medical Plan(s)
    • 9.2.2 County Contribution Toward Active Employee Medical Benefits
    • 9.2.3 Dental Benefits
    • 9.2.4 Vision Benefits
    • 9.2.5 Life Insurance
    • 9.2.6 Part-Time Employees - Health Benefits
    • 9.2.7 Health Reimbursement Arrangement (HRA) Contribution
  • 9.3 Employee Assistance Program
  • 9.4 Malpractice Coverage
  • 9.5 Short Term Disability: Payroll Deduction
  • 9.6 Long Term Disability Program
    • 9.6.1 Long Term Disability Claims Dispute
  • 9.7 Workers’ Compensation Claims Dispute
    • 9.7.1 Workers' Compensation Temporary Disability - Supplementing With Paid Leave
  • 9.8 Health Benefits During Leaves of Absence: Non-Medical Leaves Without Pay
  • 9.9 Medical / Pregnancy Disability Leave
  • 9.10 Continuation of Health Benefits Coverage
    • 9.10.1 Part Time Employees: Health Benefits During Leave of Absence
    • 9.10.2 COBRA
  • 9.11 Salary Enhancement Plans
  • 9.12 Plan Documents & Other Controlling Documents

Article 10 Medical Benefits for Future Retirees

  • 10.1 Retiree Medical Coverage
  • 10.2 County Contribution Toward Retiree Medical Plans: Employees Hired Before January 1, 2009
  • 10.3 County Contribution Toward Retiree Medical Plans: Employees Hired On or After January 1, 2009
  • 10.4 Surviving Dependent: County Contribution for Employees Hired Before January 1, 2009
  • 10.5 Surviving Dependent: County Contribution for Employees Hired On or After January 1, 2009
  • 10.6 Additional HRA: Eligibility
    • 10.6.1 Additional HRA: Biweekly Contribution
    • 10.6.2 Additional HRA: Access to Account Balance, Survivors, and Forfeiture
    • 10.6.3 County HRA Contribution: Full Obligation
    • 10.6.4 Additional HRA: Determination of Intent
    • 10.6.5 Maintenance of HRA Accounts
    • 10.6.6 Waiver

Article 11 Union Rights and Security

  • 11.1 Fair & Equal Representation
  • 11.2 Authorization for Union-Sponsored Payroll Deductions
    • 11.2.1 Certification of Authorization
    • 11.2.2 Payroll Deductions / Authorizations
  • 11.3 Notice of New Employees & Ongoing Member Represented Employee Information
    • 11.3.1 New Employee Union Orientation
  • 11.4 Bulletin Boards
  • 11.5 Communications
  • 11.6 Stewards
  • 11.7 Steward Duties
  • 11.8 Steward Selection
  • 11.9 Work Access
  • 11.10 Meeting Space
  • 11.11 Classification Study Requests
  • 11.12 Non-Discrimination for Union Activity
  • 11.13 Union / County Meetings
  • 11.14 Union Business
    • 11.14.1 Union Business Release Time Bank
    • 11.14.2 Process
    • 11.14.3 Unpaid Release Time
    • 11.14.4 Travel Time
    • 11.14.5 Reporting
    • 11.14.6 Carry Over Hours
    • 11.14.7 Union Business
    • 11.14.8 Indemnification

Article 12 Employee Rights & Benefits

  • 12.1 Employee Records
  • 12.2 Personal Property Reimbursement
  • 12.3 Rest Periods
  • 12.4 Meal Periods
  • 12.5 Non-Discrimination

Article 13 Compensation Benefits

  • 13.1 Mileage Reimbursement
  • 13.2 Shift Differential Premium
  • 13.3 Shifts Defined
  • 13.4 Split Shift
  • 13.5 Call-Back Premium
  • 13.6 Standby Duty
  • 13.7 Premium Pay for Detention Facilities
  • 13.8 Standby Premium Pay
  • 13.9 Psychiatrist Standby Duty
  • 13.10 Psychiatrist Detention Facility Assignment
  • 13.11 Psychiatrist Assigned Mental Health Medical Director Duties
  • 13.12 Deferred Compensation
  • 13.12.1 Deferred Compensation: Voluntary Plan
  • 13.12.2 Deferred Compensation: Employee Appeal
  • 13.12.3 Deferred Compensation: Non-Griveability
  • 13.12.4 Deferred Compensation: Program Modification
  • 13.13 Bilingual Premium
  • 13.14 Salary Upon Temporary Promotion
  • 13.15 Premium / Differential Pay Treatment
  • 13.16 Public Health Nurse Assigned as Nurse Practitioner
  • 13.17 Premium for Child Psychiatrists
  • 13.18 Psychiatric Emergency Services/Crisis Stabilization Unit (PES/CSU) Facility Assignment Premium
  • 13.19 Required Licenses and Certifications
  • 13.20 Phone Work Compensation

Article 14 Salary Upon Status Change

  • 14.1 Salary at Appointment
  • 14.2 Reappointment Consideration
  • 14.3 Temporary to Permanent Appointment
  • 14.4 Salary Upon Restoration
  • 14.5 Salary Upon Promotion
  • 14.6 Advanced Salary Upon Promotion
  • 14.7 Salary Upon Demotion
  • 14.8 Salary Upon Transfer
  • 14.9 Salary Upon Reallocation of Class
  • 14.10 Salary Upon Reclassification of Position
  • 14.11 Merit Advancement Within Salary Scales
  • 14.12 Salary Upon Advancement Within a Scale
  • 14.13 Effective Date of Merit Increase
  • 14.14 Salary: Reduction in Pay Upon Discipline

Article 15 Management Rights

  • 15.1 Reservation of Right
  • 15.2 County Rights
  • 15.3 Contracting Out Bargaining Unit Work

Article 16 No Strike

  • 16.1 Union Representation
  • 16.2 Prohibited Activity
  • 16.3 Union Responsibilities
  • 16.4 Written Assurances
  • 16.5 Employee Liability

Article 17 Full Understanding

  • 17.1 Full Understanding & Modification
  • 17.2 Waiver
  • 17.3 Separability
  • 17.4 Side Letters
  • 17.5 Health Care Reform Reopener
  • 17.6 County and Labor Retirement Benefits Committee

Article 18 Grievance Procedure

  • 18.1 Purpose
  • 18.2 Definitions
  • 18.3 Initiation Deadline
  • 18.4 Time Limits
  • 18.5 Grievance Procedure: Informal Review
  • 18.6 First Step Grievance
  • 18.7 Second Step Grievance
  • 18.8 Second Step Response
  • 18.9 Third Step Grievance
  • 18.10 Third Step Response
  • 18.11 Mediation
  • 18.12 Arbitrable Grievances
  • 18.13 Selection of Arbitrator
  • 18.14 Arbitration Issues
  • 18.15 Arbitrator’s Authority & Decision
  • 18.16 Binding / Non-Binding Decision
  • 18.17 Arbitrator’s Decision Due
  • 18.18 Arbitration Expenses Shared

Article 19 Safety

  • 19.1 Shared Safety Obligations
  • 19.2 Safety Program
  • 19.3 Hazard Report, Action, Appeals Process
  • 19.4 Safety Training
  • 19.5 Safety Shoes / Boots

Article 20 Miscellaneous Provisions

  • 20.1 Availability & Accessibility of Memorandum
  • 20.2 Auto Direct Deposit
  • 20.3 Special Event and Emergency Response Program Assignments
  • 20.4 Lyme Disease Testing
  • 20.5 Layoff and Placement Policy
  • 20.6 Labor/Management Advisory Committees & Joint Labor Management Benefits Committee (JLMBC)
  • 20.7 Retirement Program
    • 20.7.1 Retirement: Employees Hired On or Before December 31, 2012 and Employees Hired On or After January 1, 2013 With Pension Reciprocity
    • 20.7.2 Retirement: Employees Hired On or After January 1, 2013
    • 20.7.3 Retirement: Credit for Prior Public Service

Article 21 Unpaid Furlough Program (UFP)

  • 21.1 Purpose
  • 21.2 Scheduling Unpaid Furlough Days
  • 21.3 Impact of UFP Days on Salary & Benefits
  • 21.4 Changes to Scheduled UFP Time
  • 21.5 Pay Deductions: Amortization
  • 21.6 UFP Accounts & Balances
  • 21.7 UFP Deduction: New Employees
  • 21.8 UFP: Terminating & Transferring Employees
  • 21.9 Employees Laid Off: Eligible for Severance
  • 21.10 Employees With Periods of Leave Without Pay (LWOP)
  • 21.11 Workers Compensation Leave
  • 21.12 Long Term Disability

Article 22 Consultation Procedure

Article 23 Enactment

Article 24 State of the Workforce

Appendix A ESC Salary Table

Appendix A-1 Salary Adjustment Table

Appendix B Benchmark & Related Classifications

Appendix C Voluntary Time Off (VTO) Program

Appendix D Agreement to Arbitrate Duration of UFP

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Lis Fiekowsky
Labor Representative
Phone: (510) 238-8320
Cell: (510) 637-8407
lfiekowsky@ifpte20.org

810 Clay Street         
Oakland,  CA  94607-3908

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ESC MOU 2019-2023
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