Official Public Record Copies

Recorded Document Search

Consumer Scam Alert!

Sonoma County business owners have received solicitations from a private company encouraging them to obtain a certified copy of their property Grant Deed for a fee of $89.00.  Read more about this and other scams

Important Information 75x40County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing.  To purchase a document, you must provide the document number of the document you wish to obtain. 

About Official Public Records

Government Code § 6254.21 and related codes prohibits the posting of images of recorded and filed documents online.  The County Clerk-Recorder index of documents are available online.  Members of the public can view all recorded and filed documents in the office of the County Clerk-Recorder.

Copies of Official Public Records are available for purchase in the office or by mail request.  Emailed copies of documents are available only for records between 1980 and present, that are less than 10 pages (due to email attachment size restrictions).  Certified copies of records are not available to be emailed.

County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing.  To purchase a document, you must provide the document number of the document you wish to obtain.  

Sonoma County Document Records Search

Search our online Index of Public Records. Fictitious Business Names, Official Public Records, Professional Registrations and more.
Search Sonoma County Document Index Now

Search the 1830-1963 Grantor/Grantee Indices

Requests for 1830-1963 documents will be made by mail using the Official Public Record Copies Request form

Copy Fees

 Item Price
Standard Printed Pages (up to 11" x 17")
[Government Code § 27366]
$5.00 per page
Emailed File (1964-present)
*documents must be 10 pages or less.
$6.00 per document
Emailed File (pre-1964) $6.00 per page
Online purchased via Sonoma County Document Records Search (1964-present) $4.00 per document
Certification
[Government Code § 27364]
$4.00 per document
Maps
[Government Code § 27366]
$5.00 per page

Official Public Record Copies

Customers have the following options when requesting a copy of an Official Public Record:
Online: Look up your property using the Sonoma County Document Records Search. The cost of downloading an official record is $4.00 per document.  A certified copy may also be ordered for shipment.   The cost for a certified copy is the same as an In Person transaction at $4.00 per document. 
Important Certified copies may not be downloaded and will be processed and mailed by our staff.

Credit and debit cards are accepted, although a $2.00 convenience fee is charged per transaction.

In Person: The cost of an official record is $5.00 per page - for a certified copy, the cost is an additional $4.00 per document.

Payment can be made by cash or check. Credit and debit cards are accepted, although a $2.50 convenience fee is charged with the usage of a card.

By Mail: Look up your property using the Sonoma County Document Records Search to find out how many pages are in the official record, and then enclose $5.00 for each page - for a certified copy, enclose an additional $4.00 per document.

Mail your request to:

Clerk-Recorder-Assessor 
Attn: Copy Desk      
585 Fiscal Drive Room 103
Santa Rosa, CA 95403

Mail processing time is 2 - 3 weeks.

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