Historical Records Commission Meeting

August 12, 2021 from 4:00 5:00 PM

Sonoma County History & Genealogy Library

725 Third Street

Santa Rosa, CA 95404
38.441216, -122.7128078

Meeting Documentation


Steven Lovejoy, Chair                                                                                           
Eric Stanley, Vice-Chair
Gretchen Emmert
John Murphey
Margaret Purser

Associate (Non-voting) Members:
Amanda King, Secretary 
Vacant, Information Systems Records and Information Manager 
Deva Marie Proto, Sonoma County Clerk-Recorder-Assessor-Registrar of Voters 
Ann Hammond, Sonoma County Library Director
Deborah Doyle, Library Commissioner and Liaison to the HRC

Meeting Log-in Information:
This meeting will be held via WebEx.  To join the meeting please use the following options:
Meeting Number: 1461 584 1641
Call in: 1-408-418-9388
Meeting password: REnTeTpw296


  1. Call to Order: Chairperson
  2. Introduction of Guests: Chairperson
  3. Approval July 8, 2021 minutes: Secretary
  4. Budget Discussion:Chairperson  
    1. Continuing Business: Chairperson
      1. Review Retention Schedule(s)
        1. Sheriff's Office Schedule update
        2. Department of Emergency Management schedule
      2. HRC Commissioners Report
      3. Library Commissioner Report
      4. Archives Activity Report
      5. Strategic Planning
      6. Collections and Archives Recognition Awards
        1. Nominations
      7. Outreach
        1. Researching the History of Your Sonoma County Building Pamphlet update
        2. Other California County Historical Records Commissions
    2. New Business: Chairperson
        1. Public Comment: Chairperson
        2. Meeting adjourned: Chairperson

        Additional Information:
        Items not heard at the August 12, 2021 meeting due to time constraints will be placed on the agenda for the following meeting.

        Agenda items due to the Secretary no later than 5:00PM on September 2, 2021.

        Disabled Accommodation: If you have a disability which requires an accommodation, an alternative format, or requires another person to assist you while attending this meeting, please contact the Secretary at (707) 565-1805, as soon as possible to ensure arrangements for accommodation.

        Contact Information

        Secretary of the Commission
        Historical Records Commission
        County of Sonoma
        Business Hours
        Monday – Friday
        8:00 AM – 5:00 PM
        Contact us by Phone

        Mailing Address

        Sonoma County Historical Records Commission

        585 Fiscal Drive, Rm 103

        Santa Rosa, CA 95403

        Meeting Location:

        Currently Virtual, link posted with Agenda

        County of Sonoma Boards, Commissions and Committees