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Human Resources Department

Disability Management Unit

Reasonable Suspicion

Human Resources Disability Management 750

Reasonable Suspicion Procedures

Updated October 2009

Management is responsible to direct an employee to submit to a medical evaluation, drug or alcohol test to determine if an employee is fit for duty. The Administrative Policy Manual: 8-2 Drug-Alcohol Guidelines help you determine the need for a medical evaluation before you proceed with the steps below.

During Regular Work Hours, Monday-Friday 8:00-5:00

  1. Call Kaiser Occupational Health to notify the Occupational Health Clinic you are bringing an employee in for reasonable suspicion and to rule out any medical condition that may be occurring. Kaiser will conduct an evaluation and administer tests. Kaiser Occupational Health Center can be reached at (707) 566-5654 or (707) 566-5550.
  2. Complete an Under the Influence of Drugs or Alcohol Checklist (PDF: 45 kB) (intranet access only) and bring the checklist with you to Kaiser Occupational Health.
  3. Escort the employee to Kaiser Occupational Health at 3975 Old Redwood Highway, Medical Building 5, Suite 152, Santa Rosa, CA 95403.

After Hours, Weekends, Holidays

  1. Call On-Site Health and Safety and request that a Mobile Drug Testing Unit be dispatched to Kaiser Santa Rosa Emergency Room. Alcohol and Drug Testing Services (ADTS) can be reached at (707) 588-1234.
  2. If no response from On-Site Health & Safety, contact Preferred Alliance and ask them for assistance in finding a mobile test unit. Preferred Alliance can be reached at (877) 272-5227.
  3. Complete an Under the Influence of Drugs or Alcohol Checklist (PDF: 45 kB) (intranet access only). Bring the checklist with you to the Kaiser Emergency Room.
  4. Escort the employee to Kaiser Emergency Room at the main Kaiser Medical Center and Medical Offices located at 401 Bicentennial Way, Santa Rosa, CA 95403.
  5. Inform Kaiser staff that you are there to for a reasonable suspicion drug test and that a mobile drug testing unit is en route. Provide the Under the Influence of Drugs or Alcohol Checklist (PDF: 45 kB) (intranet access only) to Kaiser staff.

What to expect at Kaiser ER after hours

  • It may take up to one hour for the Mobile Drug Testing Unit to arrive (Time of day, traffic patterns, and location of testing unit when dispatched will affect the arrival time).
  • Emergency Room staff will rule out any medical condition and assess physical symptoms.
  • Emergency Room staff will not conduct or coordinate the drug testing; the testing will be conducted by the mobile test unit.
  • Emergency Room staff will ask the employee sign at least 2 release forms.
  • The next business day, contact Kaiser Occupational Health at (707) 566-5654 to inform them of the details of the after hours incident such as name of who was tested and what day and time the visit to ER took place.