Historical Records Commission Minutes March 10, 2020

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Members present:
Joyce Sayed (Chair)
Steven Lovejoy (Vice-Chair)
John Murphey
Eric Stanley

Members excused:
None

Associate Members present:
Amanda King, Secretary

Guests present:
Sarah Vantrease, Sonoma County Library Public Services Division Manager
Karen Schneider, City of Santa Rosa and Sonoma County Library Commissioner (LC)
Deborah Lindley, Sonoma County Records Center Manager
Sabrina Condon, Business Systems Analyst, Sonoma County Records Center

Call to order 4:04 pm
Discussion on Commissioner Vacancy
1. Library is recruiting for a new History & Genealogy Library Manager.
2. Library requests new Commissioner not be appointment at this time.
Appointment of a New Chair
1. Motion by John Murphey to nominate Joyce Sayed for Chair
2. Second by Steven Lovejoy
3. Approved
Appointment of a New Vice-Chair
1. Motion by John Murphey to nominate Steven Lovejoy for Vice-Chair
2. Second by Joyce Sayed
3. Approved
Introduction of Guest
1. Introduction of Business Systems Analyst in Records, Sabrina Condon, by Deborah Lindley
2. Secretary to add Sabrina Condon to Historical Records Commission email list
The February 11, 2020 Minutes were approved
1. Discussion on corrections to preliminary minutes
2. Motion by Steven Lovejoy to approve minutes with changes
3. Second by John Murphey
4. Approved
Budget Discussion
1. $4,292.00 balance
2. Secretary to check on status of grants offered by Sonoma County
Continuing Business
1. Library Commissioner Update
  1. LC Schneider presents update:
    1. A contract related to the Archives Inventory and Rehousing of the Archives project is being developed and will be brought to the Library Commission for approval on April 6, 2020
    2. Strategic Plan 2020+ holding open house sessions for the Library and requesting the public to take their survey: https://sonomalibrary.org/strategicplan2020plus
2. Archives Activity
  1. Once begun, the Archives Inventory and Rehousing of the Archives will be an 8-week project and Archives will not be accessible during the project.
  2. Discussions occurring regarding lease renewal on Los Guilicos Archives site, which currently ends on March 31, 2020.
3. Archives Task Force
  1. Members Deborah Lindley, Sarah Vantrease, and Darin Bartow met this month:
    1. Reviewing founding documents, associated staff reports related to the Archives and HRC, what is the use of the Archives in recent history (last 5 years), 89% of the use is County departments that are requesting their own files
    2. Deborah and Sarah are looking at other counties and looking at how archival records are managed and hope to find business model; have not yet found anything similar to our circumstances
    3. Looking forward to LC inventory project to use as valuable assessment for future planning.
    4. Joyce Sayed emphasizes the importance of a representative from the HRC to be on the Archives Task Force. Discussion commences about HRC involvement on task force.
    5. Secretary to sign up County Recorder as member of this task force..
    Eric Stanley left 5:25 pm
4. Strategic Planning
  1. John Murphey to send out updated Strategic Plan items 2-4
5. Collections & Archives Recognition Awards
  1. Sonoma County Historical Society (SCHS) March 29, 2020 luncheon has been postponed to a date to be determined.
6. Outreach
  1. No update
New Business
1. Website request from Home Advisor research page
  1. HRC does nto feel it is appropriate to post a commercial site on the County Website.
Public Comment
1. 2020 Women's Suffrage Project Program and Events, www.socowomen2020.org
  1. Authors/Speakers:
    1. March 13, 2020, AAUW Santa Rosa at Tudor Rose, Gina Mulligan, "Remember the Ladies"
    2. June 6, 2020, Jack London State Historic Park, Cecelia Tichi, "Jack London & Suffrage"
  2. Exhibit Openings:
    1. Now through September 2020, Museum of Sonoma County, From Suffrage to #MeToo
    2. March 15, 2020, Charles Schulz Museum & Research Center, Lucy! Fussbudget to Feminism
    3. April 4, 2020, West County Museum, Suffrage Headquarters
    4. Summer 2020, Petaluma Historical Library & Museum, Petaluma's Participation in Suffrage
  3. March With Us:
    1. April 18, 2020, Apple Blossom Parade
    2. April 25, 2020, Butter & Eggs Parade
    3. May 2, 2020, Windsor Day Parade
    4. May 16, 2020, Long Beach Rose Parade
    5. June 6, 2020, Pride Parade
    6. July 4, 2020, July 4th Parades
    7. July 11, 2020, Cotati Kids Day Parade
    8. October 10, 2020, Rohnert Part Founder's Day Parade
  4. Discussion Groups/Workshops:
    1. March 2020, Inter-sectional Feminism
    2. April 2020, Oral History
    3. May 2020, Disenfranchisement
    4. June 2020, Womxn Finding Their Voice
    5. August 2020, Oral History
    6. September 2020, Political Engagement
    7. October 2020, Oral History
  5. Film Screenings:
    1. March 14, 2020, Windsor Regional Library, California Women Win the Vote
    2. TBD, Congregation Shomrei Torah and more Sonoma County locations, Suppressed-The Fight to Vote
2. Free Preservation Needs Assessment Training Workshop, March 16, 2020, 9:00 am to 4:30 pm, California State Library, 914 Capitol Mall, Room 500 (5th floor), Sacramento. Visit https://www.nedcc.org/preservation-training/ca-pa to register.
3. Sonoma County Heritage Network Committee
  1. Next meeting Saturday, April 11, 2020, 10:00 am to 12:00 pm, Tomales Regional History Center Meeting Room, 26701 Highway 1, Tomales.
Meeting adjourned at 5:33 pm

Next meeting – April 14, 2020, 4:00 pm Sonoma County Library Annex, Santa Rosa