Historical Records Commission Meeting June 12, 2018

Members present
Katherine Rinehart (Chair) 
John Murphey   
Steven Lovejoy    
Joyce Sayed

Members not present 
Eric Stanley (Vice-chair)  

Associate Members present
Deva Proto, Secretary 

Guests present
None

1. Call to order 4:09 pm
2. The May 8, 2018, 2018 Historical Records Commission minutes were approved
3. Budget Discussion
   1. $10,000 Community Investment Grant was awarded to HRC for 18/19 fiscal year
   2. Lynn Downey’s invoice has been received and is in the process of being paid
   3. Deva emailed BJ Bischoff to get her invoice
4. Strategic Plan
   1. Work plan distributed
   2. Saved in the County network, in HRC folder
   3. Place a formal adoption vote on the Strategic Plan on the July HRC agenda
   4. Next Steps:
      1. Clean up text on Strategic Plan
      2. Put County Seal on Plan
      3. Add to HRC website
5. Finding History Day
   1. Combining with Sonoma County Genealogical Society on 9/15 will not work
   2. Library Forum room reserved for 10/13
      
      1. Might compete with fire memorial events
      2. Possible on November 3rd
6. Continuing Business
   1. Changes to Resolution/By-laws
      1. Secretary Proto will update resolution language and bylaws
   2. Research Grants program
      1. Discuss in July with new budget
      2. Discuss marketing
   3. Pre-1906 Vital Records
      1. County Recorder’s Association of California discussed these records at last Legislative Committee meeting, regarding changing language and restrictions for older records
   4. Archives / Archived Records
      1. Environmental Health
         • They want to scan their records
         • Library provided index of EH records
         • Working with them on the project
         • Records to come back to the Archives, which has Deed of Gift paperwork
      2. Wallace Collection Project
         
         • Lynn Downey provided first report on collection
         • Commissioner Rinehart working with County to procure another room to use for archive projects
         • Genealogical Society has willing volunteers to help
         • Jeremy Nichols will work with Surveyors Association for a presentation, maybe request more funding
7. New Business
   1. History Library has new employee, interviewing another
   2. City of Sonoma looking for a copy of the original City seal
      
      1. Found receipt for the purchase, but doesn’t know what the seal looked like
8. Public Comment
   1. None
9. Meeting adjourned at 5:01 pm.