Minutes October 27 2018
Commissioners Present:
First District: Jan Blalock, Joanne M. Brown
Second District: Trisha Almond (Chair), Karen Langdon, Caitlin Quinn
Third District: Jennifer Whyte (Officer-at-Large)
Fourth District: Leticia Padilla, Dianna MacDonald, Betsy Connolly
Fifth District: Lorena Barrera (Vice-Chair), Ariana Diaz De Leon, Jessica Wood
Commissioners Absent:
Third District: Victoria Fleming*
*On Leave of Absence
- CALL TO ORDER – ALMOND
Chair called meeting to order at 10:10AM - CONSENT ITEMS – ALMOND
Approval of October 27, 2018 Agenda
Motion to approve the October 27, 2018 Agenda
Motion: Commissioner MacDonald
Second: Commissioner Diaz De Leon
Ayes: 10 Noes: 0 Absent: 1 Abstained: 2
Commissioner Fleming was absent. Commissioner Quinn abstained due to not being sworn in and Commissioner Almond abstained as Chair.
The motion passed. - PUBLIC COMMENT – ALMOND
Ronda Black – Spoke on a potential event on The Vagina Monologues in Petaluma. She is asking the commission to provide financial support by paying for the venue which she estimates might come to a cost of approximately $2,000. - OPENINGS AND APPOINTMENTS – ALMOND
- Chair administered the Oath of Office for appointment to 2nd District Commissioner Caitlin Quinn
- The Chair reported there is still one opening in the 1st District and one in the 3rd District.
- REGULAR CALENDAR ITEMS – ALMOND
- ACCW Renewal – Almond – 2 minutes
Motion to allocate $100 from general funds for the renewal of the ACCW 2018-19 membership
Motion: Commissioner Brown
Second: Commissioner Quinn
Ayes: 11 Noes: 0 Absent: 1 Abstained: 1
Commissioner Fleming was absent. Commissioner Almond abstained as Chair.
The motion passed. - Human Trafficking Task Force – Blalock – 2 minutes
Motion to allocate $500 from general funds for support of the human trafficking awareness month campaign
Motion: Commissioner Quinn
Second: Commissioner Blalock
Ayes: 11 Noes: 0 Absent: 1 Abstained: 1
Commissioner Fleming was absent. Commissioner Almond abstained as Chair.
The motion passed.
- ACCW Renewal – Almond – 2 minutes
- NEW BUSINESS – STRATEGIC PLANNING SESSION
Welcome / Purpose of Meeting – Almond – 3 Minutes
Chair welcomed commissioners and briefly explained the goal of the meeting.
Ground Rules – Almond – 5 Minutes
Chair went over the ground rules:- respect of sister Commissioners is a necessity
- encourage diverse views
- sidebar conversations discouraged
- participation highly encouraged; contribute!
- listen with an open mind
- if you are speaking, please stay on point and within allotted time
- please remain mentally and physically present
- listen with an open mind
- cell phones OFF or on Silent
- all ideas are valid - it's called "brainstorming!"
- attack the problem, not the person
Warm-up Activity – All – 30 Minutes
Commissioners responded to the following questions:- Are you employed or retired? If employed, where do you work? If not employed, what do you do?
- When did you first know that you were a girl or how?
Motion to extend time for an additional ten minutes.
Motion: Commissioner Blalock
Second: Commissioner MacDonald
Ayes: 11 Noes: 0 Absent: 1 Abstained: 1
Commissioner Fleming was absent. Commissioner Almond abstained as Chair.
The motion passed.- What brought you to CSW?
Discussion: The Year in Review – All – 10 Minutes- Chair Almond went over a PowerPoint presentation summing up the previous two years.
- What do you feel was unsuccessful?
Commissioners responded the following:- Gathering of names (nothing was done with the lists)
- Volunteer recruitment
- Marketing of CSW
- Connecting the ad hocs to the mission
- Junior commission working with CSW
- Getting into community
- Farmers markets / tabling
- Follow through of plans (unrealistic)
- What are you most proud of?
Commissioners responded the following:- Marketing through products (bumper stickers, water bottles, pens, etc.)
- ACCW meeting hosted by CSW So.Co.
- Women on CSW and juniors
- Connections with other organizations
- Continued effort by commission
- Mission for CSW
Motion to extend time for an additional ten minutes.
Motion: Commissioner Padilla
Second: Commissioner Wood
Ayes: 11 Noes: 0 Absent: 1 Abstained: 1
Commissioner Fleming was absent. Commissioner Almond abstained as Chair.
The motion passed.- What would you like to do more of?
Commissioners responded the following:- Register people to vote
- Encourage people to run for office
- More collaboration with other organizations
- Speaker session – gather women in the community
- Getting more public appearance at our meetings
- More "on the road" meetings
- Marketing
- Communicate with other women groups and with our BOS
- Attend more community meeting (be a presence)
- Liaisons for other organizations (ex. Veterans groups)
- Staying in touch with ourselves
- What would you like to do less of?
Commissioners responded the following:- Narrow focuses and the number of ad hocs
- Being less impulsive
- Less farmers markets
- More discussions prior to voting
- Less spreading thin
- No informal funding requests
Context Review – Almond – 45 Minutes- Chair read mission statement for CSW
- Chair went over previous ad hoc requirements and the responsibilities of the Project Chairs of the Junior Commission.
Motion to excuse Junior Commissioner Project Chairs from required ad hoc participation.
Motion: Commissioner Brown
Second: Commissioner Langdon
Ayes: 11 Noes: 0 Absent: 1 Abstained: 1
Commissioner Fleming was absent. Commissioner Almond abstained as Chair.
The motion passed.
Lunch Break – 30 minutes
Review of Work Plans, Discussion, and Action – All – 130 Minutes
Commissioners presented their work plans in a ten minute or less, presentation. Each presentation was followed by a discussion with a time limit of ten minutes. A presentation on the following ad hoc proposals was conducted:- CSW Marketing / Promotion
- Empowering Women Ad Hoc
- Successful Transition for Incarcerated Women
- Intimate Partner Violence and Sexual Violence
- Mental Health
- Women’s Voices
At the conclusion of the presentations, Commissioner Whyte explained the voting process (unofficial votes) for the ad hocs and encouraged commissioners to vote on the ad hocs they were willing to participate in and ad hocs that align with the goals the commission is looking to accomplish in the next two years. Commissioner Whyte explained that because there were six ad hocs, only the ones with the highest votes would be accepted.
Prior to the beginning of the activity, Commissioners Blalock and Whyte announced their ad hoc proposals were better off existing as liaison positions. From that announcement, Commissioner Whyte clarified commissioners now had only four ad hocs to choose from. At the end of the activity, the votes were as follows:- CSW Marketing / Promotion: Langdon, Quinn and Wood
- Empowering Women: Barrera, Brown, Connolly and Quinn
- Successful Transition for Incarcerated Women: Barrera and Brown
- Mental Health: Barrera
Commissioner Whyte announced the results and the Mental Health Ad Hoc was eliminated. However, it was suggested that the Mental Health ad hoc remain as a liaison and continue to report to the commission. Commissioner Barrera announced that from the suggestions of other commissioners, the Incarcerated Women Ad Hoc would be merged with the Empowering Women Ad Hoc.
Motion to approve the final ad hocs as the focus areas for the next two years.
Motion: Commissioner Barrera
Second: Commissioner Wood
Ayes: 11 Noes: 0 Absent: 1 Abstained: 1
Commissioner Fleming was absent. Commissioner Almond abstained as Chair.
The motion passed.
Commissioners shared final thoughts on the outcome of the meeting. - ADJOURNMENT & THANK YOU – ALMOND
Meeting was adjourned at 2:30PM