Minutes October 11 2018

First District: Jan Blalock, Joanne M. Brown
Second District: Trisha Almond (Chair), Karen Langdon
Third District: Jennifer Whyte (Officer-at-Large)
Fourth District: Dianna MacDonald, Leticia Padilla, Betsy Connolly
Fifth District: Lorena Barrera (Vice-Chair), Jessica Wood

Commissioners Absent:
Third District: Victoria Fleming*
Fifth District: Ariana Diaz De Leon

* On Leave of Absence 

1. CALL TO ORDER – INTRODUCTIONS – MISSION STATEMENT – ALMOND
   Meeting was called to order at 6:02PM
2. APPROVAL OF THE OCTOBER 11, 2018 AGENDA – ALMOND
   Due to the requirements of the Brown Act, only changing the order of, or deletion of items may be allowed. New items may not be added.
   
   Motion to approve the October 11, 2018 Agenda
   
   Motion:
   Commissioner McDonald              Ayes: 7           Noes: 0
   Second:
   Commissioner Blalock                 Absent: 4         Abstained: 1
   
   Commissioners Padilla and Connolly were not present for the vote due to arriving tardy. Commissioner Diaz De Leon and Fleming were absent. Commissioner Almond abstained as Chair.
   
   The motion passed.
3. APPROVAL OF THE SEPTEMBER 13, 2018 DRAFT MINUTES – ALMOND
   
   Motion to approve the September 13, 2018 Draft Minutes
   
   Motion:
   Commissioner Brown                Ayes: 6          Noes: 0
   Second:
   Commissioner MacDonald         Absent: 4       Abstained: 2
   
   Commissioners Padilla and Connolly were not present for the vote due to arriving tardy. Commissioners Blalock and Wood abstained due to being absent for this meeting. Commissioner Almond’s vote counted for the approval of the minutes as Chair.
   
   The motion passed.
4. PUBLIC COMMENT ON AGENDIZED ITEMS – ALMOND
   Public comment is limited to three minutes per topic, unless otherwise noted.
5. COMMISSIONER ANNOUNCEMENTS/COMMUNICATIONS WITH SUPERVISORS/TABLING OPPORTUNITIES – ALL – 5 MINUTES
   1. Cloverdale Latino Celebration and Bi-national Health Fair - Almond
      
      Chair will go over invitation from the Cloverdale Cultural Committee for this event being held on October 20, 2018 from 1pm to 6pm. (Application on Page 10)
      
      Commissioner Whyte reported attending the BOS meeting for the Gold Resolution for Domestic Violence Awareness Month. No commissioners are available to attend the tabling opportunity in Cloverdale.
      
      Commissioner Blalock mentioned a tabling opportunity for Women’s March on January 19^th in Santa Rosa.
6. OPENINGS AND APPOINTMENTS – ALMOND
   1. Re-appointment of Commissioner Wood.
      
      Commissioner Wood officially took her oath in her re-appointment.
   2. Chair will report out on openings.
      
      Chair reported that Supervisor Rabbitt's office has appointed Caitlin Quinn for the vacancy in District 2. The appointment date is set as Oct 16. Ms. Quinn has been invited to attend the Strategic Planning Meeting. As for other vacancies, there is still one in the first and one in the third.
7. PUBLIC COMMENT ON NON-AGENDIZED ITEMS – ALMOND
   Public comment is limited to three minutes per topic, unless otherwise noted
8. REGULAR CALENDAR ITEMS
   Discussion and possible action on items 1 through 8.
   1. Junior Commissioner Project – Diaz De Leon and Padilla – 10 Minutes
      Commissioners to provide an update on current progress. Additionally, commissioners will request a vote on a budget. A detailed breakdown of the proposed budget will be provided the day of the meeting.
      
      Item was skipped due to absence of reporting commissioners. At 6:24PM, we returned to the item and Commissioner Padilla explained the detailed budget that was brought to the meeting. Chair thinks the projected budget is low and suggested the amount be increased to have more flexibility.
      
      Motion to approve a projected budget of $2,000 for the Junior Commission
      
      Motion:
      Commissioner Wood            Ayes: 9       Noes: 0
      Second: 
      Commissioner MacDonald    Absent: 2     Abstained: 1
      
      Commissioners Diaz De Leon and Fleming were absent. Commissioner Almond abstained as Chair.
      
      The motion passed.
   2. Women’s History Month Suffrage Project and 2020 Centennial Sonoma County – Brown, Connolly and Langdon – 10 Minutes
      Commissioners Brown and Langdon will provide a short update on the project being coordinated by the National Women’s History Project. Commissioner Connolly will provide a short update on the 2020 Centennial Project proposed by Supervisor Lynda Hopkins.
      
      Commissioner Brown stated they are dividing the state into 11 regions and would like 2 representatives from each region. Sonoma County is in region 1. She mentioned there will be a conference on January 13^th in San Diego however, there is only room for 60 individuals. The project has been renamed to National Women’s History Alliance. Commissioner Connolly added that there was a logo approval. T-shirts and other items will be distributed. Connolly volunteered to be a regional assistant. Additionally, she mentioned the trails for women. Blalock reported there are no set plans for the 2020 Centennial Sonoma County.
   3. Domestic Violence Awareness Month – Almond – 3 minutes
      Chair will discuss a possible strategy to have CSW work as a team in finding posts, articles, or any information related to domestic violence awareness that can be shared via social media. Chair will also mention the joint-resolution efforts CSW participates in.
      
      Chair reminded everyone to send links to articles to post on the Facebook page.
   4. “Past Commissioners” Update – Almond – 1 minute
      Chair to provide an update on the status of the list of past commissioners who have served CSW.
      
      No new names have been brought up to be added to the website. Chair reminded everyone to get as much information as possible whenever someone encounters a past commissioner.
   5. Intimate Partner Violence (IPV) Presentation – Whyte – 15 minutes
      Commissioner Whyte will provide a presentation regarding the effects of IPV on many families, and women in particular and reminding everyone of the warning signs and options for those in unhealthy relationships and how this should be emphasized during Domestic Violence Awareness Month.
      
      Commissioner Whyte gave presentation and included many statistics related to the subject matter.
      
      Motion to extend time for an additional ten minutes
      
      Motion:
      Commissioner Brown             Ayes: 9        Noes: 0
      Second:
      Commissioner MacDonald      Absent: 2     Abstained: 1
      
      Commissioners Diaz De Leon and Fleming were absent. Commissioner Almond abstained as Chair.
      
      The motion passed.
      
      Commissioners proceeded with discussion on including the PowerPoint presentation on the website and all commissioners agreed on the importance of sharing the information through the website and social media.
   6. Strategic Planning Meeting – Almond – 5 minutes
      Chair Almond will briefly discuss the over final details of the strategic planning meeting including confirmation of supplies and food orders.
      
      Chair mentioned she has a donation of a variety of items for lunch. She also passed around a sheet for individuals who wish to volunteer and bring breakfast items.
      
      Motion to extend time for an additional ten minutes
      
      Motion:
      Commissioner Blalock         Ayes: 9       Noes: 0
      Second:
      Commissioner Brown          Absent: 2   Abstained: 1
      
      Commissioners Diaz De Leon and Fleming were absent. Commissioner Almond abstained as Chair.
      
      The motion passed.
   7. Potential Ad Hocs – Almond, Barrera, Blalock, Brown, Langdon, Whyte and Wood – 15 minutes (Pgs. 11-24)
      Commissioners will discuss their work plans briefly to give entire commission an idea of what will be discussed in detail at the strategic planning meeting.
      
      Commissioners discussed their ideas for the potential ad hocs. Chair announced that further discussion, with detail, will be reviewed at the Strategic Planning meeting.
   8. Report on Administrative Information – Almond – 5 minutes
      Chair to provide an update on various county-based, commission-related projects, as well as review other administrative and budgetary items, as needed, to include:
      • Review budget and attendance
      • County email update for Junior Commission 
      
      Chair went over budget and attendance sheet. Commissioner Padilla reported that she is working on getting the email address for the Junior Commission fixed.
9. COMMUNITY ISSUES, LIAISONS, AND COORDINATORS – 5 MINUTES
   Program development updates not included above.
   • ACCW updates
     
     Blalock mentioned all officers are new and this has created a variety of difficulties. ACCW is working on organizing a strategic planning meeting.
   • Field Trip – Update from Commissioners managing specific field trips
   • Human Trafficking Task Force – Blalock
     
     Blalock mentioned the billboard program and mentioned that the task force is asking for $500 as a contribution and have the CSW logo on the billboards that are displayed in Sonoma County
   • Speaker Coordinator – All
     
     Commissioner Langdon met an individual who heads the inter-cultural center at SSU and she will think of a topic to have her discuss at a future meeting.
   • Volunteer Coordinator – Vacant
10. AGENDA ITEMS FOR NEXT COMMISSION MEETING
    Proposal, discussion, and possible action items for next Commission meeting.
    • Commissioner Wood brought up the National Women’s History Month event and asked CSW commissioners to consider putting money aside for the San Diego conference
    • Commissioner Brown would like to discuss a annual report for the commission to review with the BOS
11. ADJOURNMENT
    The meeting was adjourned at 7:35PM to the next regular commission meeting on November 8, 2018.