Historical Records Commission Minutes May 21, 2019

Members present:
Katherine Rinehart (Chair)
Joyce Sayed (Vice-Chair)
Steven Lovejoy
John Murphey

Members excused:
Eric Stanley

Associate Members present:
Amanda King, Secretary

Guests present:
Deva Marie Proto, Clerk-Recorder-Assessor-Registrar of Voters
Deborah Lindley, Sonoma County Records and Information Manager
Ann Hammond, Sonoma County Library Director

1. Call to order 4:02 pm
2. Introduction of Guests
3. Oath of Office provided to Steven Lovejoy
4. New Business
   1. Retention Schedules
      1. FAA Regulated Grants
         • Accepted as presented
      2. Sheriff's Department Records
         • Deborah Lindley to request evaluation adding archival designation to booking photographs and significant events and not pursuing the government surplus. What indexes exists regarding coroner records, how far back does index to the coroner files database go back?
      3. Information Systems Department Records
         • Accepted as presented
5. April 16, 2019 Historical Records Commission minutes moved to June 11, 2019 agenda
   
6. Budget Discussion
   1. Grant balance $634.75 until June 30, 2019
   2. Trust fund balance $4,292.00
   3. Steve looked into Signarama for table runner and upright banner; looking into options.  Katherine to follow up on upright banner.  Steve will follow up on runner.
7. Finding History in Sonoma County
   
   1. Archives Crawl, Central Library Forum Room, October 5, 2019
      1. Ray Johnson, Sonoma County Historical Society interested in helping out.
      2. John and Steve to set a date to talk about the Archives Crawl
      3. Forum Room reserved
   2. Heritage Network Meeting, July 13, 2019, Petaluma Museum
8. Meeting adjourned at 5:42 pm

Next meeting – June 11, 2019, 4:00 pm Sonoma County Library Annex, Santa Rosa