Historical Records Commission Minutes December 8, 2022

Members present:
Eric Stanley (Chair)
Margaret Purser (Vice-Chair)
Gretchen Emmert
Steven Lovejoy

Members excused:
Michael Mueller

Associate Members present:
Amanda King, Secretary
Deva Marie Proto, County Clerk-Recorder-Assessor-Registrar of Voters
Erika Thibault, Interim Director, Sonoma County Library
Deborah Doyle, Library Commissioner and Liasion to HRC

Guests present:
Zayda Delgado, Supervising Librarian, History & Genealogy Library
Mark DeBacker, Historic Preservation Consultant
Ray Johnson, President, Sonoma County Historical Society and Boardmember, Sonoma County Genealogical Society

1. Call to order 4:02 pm
2. Introduction of Guests
3. The November 10, 2022 minutes were approved
   1. Motion by Margaret Purser
   2. Second by Eric Stanley
   3. Approved
   4. Abstain by Steven Lovejoy
4. Budget Discussion
   1. Balance is $3,796.07
5. Continuing Business
   
   1. HRC Commissioners Report
      1. Margaret's report:
         • No report
      2. Gretchen's report:
         • Have about 10 counties left to review on the spreadsheet.
      3. Michael's report:
         • No report
      4. Eric's report:
         • No report
      5. Steven's report:
         • No report
   2. Library Commissioner Report  
      1. Update by Erika Thibault:
      2. Completed an aspirational staffing study and have made a recommendation for a full-time Archivist if we continue to manage the County Archives, based upon funding and space.
      3. Received word from the State of California State Library, there are going to be a second round of grants for the Building Forward Together Program. Approaching municipal partners to apply for grant funding to improve our buildings.  The Library will apply for improvements to the H&G Library.
      4. Question from Steven Lovejoy:
         • It is great you are considering hiring an Archivist, it is needed.
         • Are you pursuing with the County to get funding for the Archivist that is being proposed?
           • Answer: Yes, that is the plan. We are requesting a 50/50 cost sharing.  They would be an employee of the library.
         • How is the lease?
           • Answer: They did renew the lease at Westwind Blvd for a 5-year lease.
      5. Update from Deborah:
         • Still looking for two Library Commissioners
         • Audit is nearly finished
   3. Archives Activity Report
      1. Update by Zayda Delgado:
         • Month of November, we received 32 resources requested from 0 county departments and 7 requestors
      2. Clerk of the Board of Supervisors pre-1906 BOS Meeting Minutes
         • Completed the intake of the minutes.
         • Secretary to remove from future agendas.
   4. Collections & Archives Recognition Awards
      1. Received a second nomination
      2. Nominations are due by January 12, 2023 to Amanda.King@sonoma-county.org
   5. Outreach
      1. “Researching the History of a Sonoma County Property” pamphlet update:
         
         • Commission to review each March for updates to be published in June.
      2. Other California County Historical Records Commission
         • No update
   6. County Recorder update on the status of the Restrictive Covenant Modification Program
      1. Recorded our first manual submission
6. New Business
   1. 2023 Meeting Schedule
      1. Continue with 2nd Thursday of each month, 4-5PM
      2. Continue with Virtual meetings for January 2023 and February 2023
      3. Begin in-person meetings at the County Clerk-Recorder-Assessor's office, Sonoma Room, 585 Fiscal Dr Rm 103, Santa Rosa, CA 95403 for March 2023.
   2. Election of New Officers to be added to the January agenda.
7. Public Comment
   1. Ray Johnson - Finding History Day, October 21, 2023, Finley Center, have expanded to include Room 3 and Room 5 in addition to the Auditorium.
   2. Deva Marie Proto - shares interesting facts of the recent Georgia elections vs. California elections.
   3. Library Commission meeting, January 4, 2023, 6PM, on ZOOM.
   4. Sonoma County Heritage Network Meeting, January 14, 2023, 10AM-12PM, Laguna de Santa Rosa Foundation Learning Center, 900 Sanford Rd, Santa Rosa.
   5. Museum of Sonoma County Exhibits:  
      1. Art of Risk: The Innovative Sculpture of Michael Cooper, December 10, 2022-May 28, 2023
8. Meeting adjourned at 4:44PM

Next Meeting - January 12, 2023 - ZOOM, 4:00PM