• Recorded Document Search

Official Public Record Copies

The Clerk's Office Has Moved!

Clerk's Office has moved!The County Clerk-Recorder Office is now located at:
585 Fiscal Dr., Room 103, Santa Rosa, CA 95403

The new Clerk-Recorder’s Office will provide essential services for residents in one location – vital records, recording services, land record information, official public records, marriage licenses & ceremonies, and fictitious business names.

Consumer Scam Alert!

Sonoma County business owners have received solicitations from a private company encouraging them to obtain a certified copy of their property Grant Deed for a fee of $89.00.  Read more about this and other scams

Important Information 75x40County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing.  To purchase a document, you must provide the document number of the document you wish to obtain. 

About Official Public Records

Government Code § 6254.21 and related codes prohibits the posting of images of recorded and filed documents online.  The County Clerk-Recorder index of documents are available online.  Members of the public can view all recorded and filed documents in the office of the County Clerk-Recorder.

Copies of Official Public Records are available for purchase in the office or by mail request.  Emailed copies of documents are available only for records between 1980 and present, that are less than 10 pages (due to email attachment size restrictions).  Certified copies of records are not available to be emailed.

County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing.  To purchase a document, you must provide the document number of the document you wish to obtain.  

Search our online Index of Public Records. Fictitious Business Names, Official Public Records, Professional Registrations and more.
Search Sonoma County Document Index Now

Copy Fees

Standard Pages (up to 11" x 17") 
Note: Effective July 15, 2018 fee will be $3.00
[Government Code § 27366]
$2.00 per page 


Certification
Note: Effective July 15, 2018 fee will be $3.00
[Government Code § 27364]
$2.00 per document


Maps (over 11"x17")
Note: Effective July 15, 2018 fee will be $3.50
[Government Code § 27366]
$2.50 per page


Official Public Record Copies

Customers have the following options when requesting a copy of an Official Public Record:
Online: Look up your property using the Sonoma County Document Records Search. The cost of downloading an official record is $2.00 per document.  A certified copy can also be ordered for shipment.  The cost for a certified copy is the same as an In Person transaction.

Credit and debit cards are accepted, although a $2.00 convenience fee is charged per transaction.

In Person: The cost of an official record is $2.00 per page - for a certified copy, the cost is an additional $2.00 per document.
Note: Effective July 15, 2018 fee will be $3.00 per page - certified copies will be an additional $3.00 per document

Payment can be made by cash or check. Credit and debit cards are accepted, although a $2.50 convenience fee is charged with the usage of a card.

By Mail: Look up your property using the Sonoma County Document Records Search to find out how many pages are in the official record, and then enclose $2.00 for each page - for a certified copy, enclose an additional $2.00 per document.
Note: Effective July 15, 2018 fee will be $3.00 per page - certified copies will be an additional $3.00 per document

Mail your request to:

Clerk-Recorder-Assessor 
Attn: Copy Desk      
585 Fiscal Drive Room 103
Santa Rosa, CA 95403

Mail processing time is 2 - 3 weeks.

Contact Information

William F. Rousseau

County Clerk-Recorder-Assessor-Registrar of Voters

Business Hours
Monday – Tuesday
8:00 AM – 5:00 PM
Wednesday
8:00 AM – 4:00 PM
Thursday – Friday
8:00 AM – 5:00 PM

Note: No fee transactions or document processing within 30 minutes of closing

Address

County Clerk-Recorder Office

585 Fiscal Drive

Room 103

Santa Rosa, CA 95403
38.4659106, -122.7251807

Active Scams

Read About Current Scams

Scam Alert!

Active scams for services that are offered at our office for low or no cost!

Payment Information

Payment Options
Clerk-Recorder accepts payments by cash, checks, credit or debit cards.

Public Records Search

Search Records Now

Search Online Index of Sonoma County Public Records
Search Our Online Index of Public Records: Official Public Records, Fictitious Business Names, Professional Registrations, CEQA Filings

Before Searching Older Records

When searching for a record prior to 2010, remember to use abbreviations; after January 1, 2010, search under the exact name of the person or company.

1964-1989 Records Cross-Reference

1990-2010 Record Cross-Reference

Official Record Copies Request Forms