• Recorded Document Search

Official Public Record Copies

County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing.  To purchase a document, you must provide the document number of the document you wish to obtain.  

Consumer Scam Alert! »

Sonoma County business owners have received solicitations from a private company encouraging them to obtain a certified copy of their property Grant Deed for a fee of $89.00.  Read more about this and other scams »

About Official Public Records

Government Code § 6254.21 and related codes prohibits the posting of images of recorded and filed documents online.  The County Clerk-Recorder index of documents are available online.  Members of the public can view all recorded and filed documents in the office of the County Clerk-Recorder.

Copies of Official Public Records are available for purchase in the office or by mail request.  Emailed copies of documents are available only for records between 1980 and present, that are less than 10 pages (due to email attachment size restrictions).  Certified copies of records are not available to be emailed.

County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing.  To purchase a document, you must provide the document number of the document you wish to obtain.  

Search our online Index of Public Records. Fictitious Business Names, Official Public Records, Professional Registrations and more.
Search Sonoma County Document Index Now »

Copy Fees

Standard Pages (up to 11" x 17") 
Standard Pages (over 11" x 17")
[Government Code 27366]
$2.00 per page 
$2.50 per page

Standard Pages (certified) 
Plus additional (up to 11" x 17")
Plus additional (over 11" x 17")
[Government Code 27364]
$2.00 per document
$2.00  per page 
$2.50  per page 

Maps
[Government Code 27366]
$2.50 per page

Maps (certified)
Plus additional
[Government Code 27364]
$2.00 per document
$2.50 per page

Official Public Record Copies

Customers have the following options when requesting a copy of an Official Public Record:
In Person: The cost of an official record is $2.00 per page - for a certified copy, the cost is an additional $2.00 per document.
Payment can be made by cash or check. Credit and debit cards are accepted, although a $2.50 convenience fee is charged with the usage of a card.
By Mail: Look up your property using the Sonoma County Document Records Search to find out how many pages in the official record,an enclose $2.00 for each page - for a certified copy, enclose an additional $2.00 per document.

Mail your request to:

Clerk-Recorder-Assessor 
Attn: Copy Desk      
585 Fiscal Drive Room 103 F
Santa Rosa, CA 95403

Mail processing time is 2 - 3 weeks.

Contact Information

William F. Rousseau

County Clerk-Recorder-Assessor-Registrar of Voters

Business Hours
Monday – Tuesday
8:00 AM – 5:00 PM
Wednesday
8:00 AM – 4:00 PM
Thursday – Friday
8:00 AM – 5:00 PM

To ensure same day recording of your documents, please be sure we have them by 4:00 PM Mondays, Tuesdays, Thursdays, Fridays and by 3:00 PM on Wednesdays.

Addresses
Recorder's Office
585 Fiscal Drive

Suite 103

Santa Rosa, CA 95403
38.4657196, -122.7277883
Mailing Address

P.O. Box 1709

Santa Rosa, CA 95402

Read About Current Scams

Scam Alert!

Active scams for services that are offered at our office for low or no cost!

Payment Information

Payment Options
Clerk-Recorder accepts payments by cash, checks, credit or debit cards.

Public Records Search

Search Online Index of Sonoma County Public Records
Search Our Online Index of Public Records: Official Public Records, Fictitious Business Names, Professional Registrations, CEQA Filings

Official Record Copies Request Forms

 

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