The name of this committee shall be the Public Authority Advisory Committee of Sonoma County ("Committee").
The purpose of the Committee is to provide ongoing advice and recommendations regarding In-Home Supportive Services (IHSS) to the County Board of Supervisors, any administrative body in the County that is related to the delivery and administration of IHSS, and the Directors and administrative agency of the IHSS Public Authority.
- The Board of Supervisors shall appoint Committee members.
- The Committee shall consist of ten members:
- Terms: All Committee terms begin on the date appointed by the Board of Supervisors, and continue for four-years. Members may submit their request for reappointment to the Executive Committee of the Advisory Committee. Following the Executives Committee's review and recommendation, the Board of Supervisors may re-appoint the member for another term.
- Procedures for Filling Vacancies on the Committee Recruitment of members to serve on the Committee shall be made consistent with the Maddy Act which requires reasonable written notice to and reasonable response time by, members of the general public, interested individuals, and organizations. The Executive Committee of the Advisory Committee will review applications and select candidates to be invited for interview. The Executive Committee will select a candidate(s) to be recommended to the Board of Supervisors for appointment.
- Procedures for Resigning from the Committee Any member may resign at any time by giving verbal or written notice to the Chair of the Advisory Committee who forwards the notice to the Board of Supervisors. In the event of a verbal resignation, the Chair of the Advisory Committee shall send a confirming letter to the resigned member. Such resignation shall take effect on the date of receipt of such notice by the Board of Supervisors.
- Procedures for Removing Members from the Committee The Committee, by a two-thirds (2/3) affirmative vote, not counting the vote of the member in question, may recommend to the Board of Supervisors that a member be removed from the Committee. A reason for removal includes, but is not limited to, three consecutive absences from noticed meetings. Before a recommendation is made, the Chair will contact the member concerned to discuss the issue/situation.
- The officers of the Committee shall be a Chair, a Vice Chair and a Secretary. The officers shall constitute the Executive Committee. The officers of the Committee will serve three (3) year terms and shall be elected, by majority vote of the Committee. Officers may serve no more than two consecutive terms in any one office.
- Every three years the full Committee will convene a three member nominating work group. The nominating work group will submit a written slate of officers at the first regular meeting of the calendar year, every three years. Additional nominations will be solicited from the floor, if any, prior to a final vote. Nominating work group members may be nominated for office. A member of the nominating work group may not nominate his/her self from the floor.
- Should a vacancy occur in one or more officer positions, then a special election to fill the vacated position(s) will be held at the next regular meeting that a quorum is present. Such specially elected officers will fill the designated vacancies until the next regular election, and are eligible for election into the offices they are filling, or into other offices, at that time.
- Chair: presides at committee meetings, calls special meetings, prepares and distributes meeting agendas in consultation with In-Home Supportive Services Public Authority staff, and performs other such duties as pertain to the office.
- Vice-Chair: performs the duties of the Chair in his/her absence. The Vice Chair shall also assist the Chair in the performance of such duties as may be appropriately assigned.
- Secretary: reads all correspondences addressed to the Committee at each meeting, and performs other such duties as pertain to the office. In the absence of the Chair and Vice-Chair, the Secretary shall perform the duties and exercise the power of the Chair.
In-Home Supportive Services Public Authority staff provides administrative functions for the Committee.
- Brown Act: All committee meetings are open to the public and governed by the Brown Act.
- Regular Meetings and Agendas: Notice to the public will be given at least 72 hours before each committee meeting. Meeting notice shall include the posting of the agenda for the meeting. The agenda shall contain a brief general description of each item of business to be transacted or discussed at the meeting.
- Committee members who wish to place items on the agenda shall give those items to the Chair. The Chair must receive agenda items at least six (6) business days in advance of the meeting.
- Special Meetings: Special meetings may be called by the Chair or a majority of the members and are also subject to all Brown Act requirements.
- Public Comment: At each meeting, members of the public will be given the opportunity to directly address the Committee on agenda matters before being voted on, and on matters within the jurisdiction of the Committee.
- Quorum: A majority of the Committee members is a quorum. A quorum is necessary to vote on an item of business.
- Every member must be present in person or by speaker phone to vote, and no proxies are to be recognized.
- A Committee member will abstain from voting where a Conflict of Interest exists.
Approval of By-Laws
The Board of Supervisors shall approve these By-laws, and any amendments.
Amendments to By-Laws
The By-laws may be amended at any meeting of the Committee by a majority vote of the members of the Committee present at the meeting, provided that written notice of such change has been sent to each member at least two weeks prior to the meeting, and the amendments are approved by the Board of Supervisors.
On items not covered by these By-laws, Robert's Rules of Order shall be the final authority.