HMIS Data Committee

Staffed by the HMIS Lead Agency, this group is responsible for advising the Sonoma County Continuum of Care Board on issues regarding Sonoma County’s web-based Homeless Management Information System (HMIS), developing and maintaining the dashboard of metrics to achieve the vision of zero functional homelessness, and alerting the CoC Board of providers whose data jeopardizes the overall system. 

This group also advises the Continuum of Care (CoC) Board on issues related to the Annual Homeless Assessment Report (AHAR) to Congress, regular Homeless Counts (required every two years—preferred annually), biannual estimate of housing needs or gaps analysis, and the annual inventory of homeless-dedicated housing (Housing Inventory Chart).

This group approves annual policies and procedures for HMIS, updates to existing HMIS documents per regulation changes, as well as oversight of monthly public-facing data dashboards. This group also approves aligned definitions for each program type funded in Sonoma County in terms of desired outcomes, to assist the CoC Board in developing appropriate measures for rewarding system providers that meet or exceed expectations and sanctioning system providers that do not adhere to requirements or meet expectations.

This group will also recommend training and technical assistance to build the capacity of service providers.

HMIS Data Committee Members 2023:

Accessibility

In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Sonoma County Community Development Commission at (707) 565-7500 (voice) or (707) 565-7555 (TDD). Translators and American Sign Language interpreters for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services.

Meeting Materials

In accordance with Government Code §54957.5, any materials of public record relating to an agenda item that are provided to a majority of the members less than 72 hours before the meeting will be made available upon request at the Sonoma County Community Development Commission, 1440 Guerneville Road, Santa Rosa during normal business hours and will be posted online 72 hours prior to each meeting.

Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the lead agency or a member of the legislative/advisory body, or within two business days after the meeting if prepared by some other person.

Public Comment

Public Comment may be made prior to the meeting via email. To submit an emailed public comment to the CoC Board or the CoC Committees, email Araceli.Rivera@sonoma-county.org. Please label the written notice as public comment referencing the CoC Board or the CoC Committee, provide your name, the agenda number(s) on which you wish to speak, and your comment. These comments will be emailed to the referenced CoC Board or CoC Committee detailed in the request.

Public comment may also take place during the meeting and can be made live by joining the Zoom meeting. Available time for comments is determined by the Board/Committee Chair based on agenda scheduling demands and total number of speakers.