Sonoma County Homeless Management Information System
The Homeless Management Information System (HMIS) is a local information technology system that is used by homeless service providers to collect confidential client-level data including demographics, history of homelessness and services accessed, and service need.
H.U.D. has been directed by Congress to work with jurisdictions to collect an array of data on homelessness, including unduplicated counts, use of services and the effectiveness of the local homeless assistance system. Sonoma County’s Homeless Management Information System is operated by the Sonoma County Community Development Commission.
Back to Homeless Service Provider Main Page
Federal Reporting: Longitudinal Systems Analysis
The Longitudinal Systems Analysis (LSA) report provides the Department of Housing and Urban Development and local leadership with critical information about how people experiencing homelessness use their system of care. This was formerly the Annual Homeless Assessment Report (AHAR).
HMIS Forms and Guidelines
- HMIS User Guide (PDF: 1.9 MB)
- HMIS User Agreement (PDF: 132 kB)
- HMIS Policies and Procedures (PDF: 716 kB)
- Sonoma County HMIS Lead Agency Evaluation Plan (PDF: 199 kB)
- HMIS Participant Agreement Form (PDF: 262 kB)
- HMIS Client Release of Information - English (PDF: 209 kB) last updated November 2021
- HMIS Client Release of Information -Spanish (PDF: 146 kB) last updated November 2021
- Participant Demographic Information (PDF: 358 kB)
- HMIS HUD Project Assessment (individuals) (PDF: 285 kB)
- HMIS HUD Project Assessment (children) (PDF: 243 kB)
- HMIS Workflow Client Rental Assistance History (PDF: 113 kB)
- HMIS Workflow Client History (RRH) Report (PDF: 93kB)
- Tracking Rapid Rehousing and Homeless Prevention in HMIS (PDF: 224 kB)
- How to Anonymously Enter a Client into HMIS (PDF: 702 kB)
Coordinated Entry
- Coordinated Entry Release of Information - English (PDF: 473 kB)
- Coordinated Entry Release of Information - Spanish (PDF: 470 kB)
- Coordinated Entry Access Site Training(PDF: 7.6 MB)
Training Materials and Instructional Guides
- Sonoma HMIS End User Training (PDF:5MB)
- Sonoma Admin Training - Street Outreach (PDF: 2.1MB)
- Sonoma Admin Training - Building Touch Points (PDF: 1.4MB)
- Sonoma Admin Training - Housed Programs (PDF:4.7MB)
- Sonoma Admin Training - Data Management (PDF:2.3MB)
- Sonoma Admin Training Coordinated Entry(PDF: 2.2MB)
- HMIS Data Quality Reports Instruction Guide (PDF: 1.01MB)
- HMIS Data Error Quick Guide- How to Identify and Fix Disability and Disabling Condition Conflict Errors (PDF: 431kB) (Watch Video)
- HMIS Data Error Quick Guide- How to Identify and Fix Relationship to Head of Household Errors and Missing Values for Global Household IDs (PDF: 266kB) (Watch Video)