Sonoma County Homeless Management Information System
The Homeless Management Information System (HMIS) is a local information technology system that is used by homeless service providers to collect confidential client-level data including demographics, history of homelessness and services accessed, and service need.
H.U.D. has been directed by Congress to work with jurisdictions to collect an array of data on homelessness, including unduplicated counts, use of services and the effectiveness of the local homeless assistance system. Sonoma County’s Homeless Management Information System is operated by the Sonoma County Department of Health Services.
Federal Reporting: Longitudinal Systems Analysis
The Longitudinal Systems Analysis (LSA) report provides the Department of Housing and Urban Development and local leadership with critical information about how people experiencing homelessness use their system of care. This was formerly the Annual Homeless Assessment Report (AHAR).
HMIS Forms and Guidelines
- HMIS User Guide (PDF: 1.9 MB)
- HMIS User Agreement (PDF: 132 kB)
- HMIS Policies and Procedures (PDF: 716 kB)
- HMIS Compliance Checklist (PDF: 214 kB)
- Sonoma County HMIS Lead Agency Evaluation Plan (PDF: 199 kB)
- HMIS Participant Agreement Form (PDF: 262 kB)
- HMIS Client Privacy Rights Poster - English (PDF: 137 kB)
- HMIS Client Privacy Rights Poster - Spanish (PDF: 143 kB)
- Participant Demographic Information- English (PDF: 165 kB)
- Participant Demographic Information - Spanish (PDF: 151 kB)
- HMIS HUD Project Entry, Update, Annual, Exit Assessment (Individuals, Adults over 18, and minor Children) - English (PDF: 200 kB)
- HMIS HUD Project Entry, Update, Annual, Exit Assessment (Individuals, Adults over 18, and minor Children) - Spanish (PDF: 200 kB)
- HMIS Workflow Client Rental Assistance History (PDF: 113kB)
- HMIS Workflow Client History (RRH) Report (PDF: 93 kB)
- Tracking Rapid Rehousing and Homeless Prevention in HMIS (PDF: 224 kB)
- How to Anonymously Enter a Client into HMIS (PDF: 702 kB)
Combined Release of Information: HMIS and Coordinated Entry
- Sonoma County Combined Release of Information – English (PDF: 194 kB)
- Sonoma County Combined Release of Information with QR Code – English (PDF: 193 kB)
- Sonoma County Combined Release of Information – Spanish (PDF: 230 kB)
- Sonoma County Combined Release of Information with QR Code – Spanish (PDF: 194 kB)
Training Materials and Instructional Guides
- Sonoma HMIS End User Training (PDF:5MB)
- Sonoma Admin Training - Street Outreach (PDF: 2.1MB)
- Sonoma Admin Training - Building Touch Points (PDF: 1.4MB)
- Sonoma Admin Training - Housed Programs (PDF:4.7MB)
- Sonoma Admin Training - Data Management (PDF:2.3MB)
- Sonoma Admin Training Coordinated Entry(PDF: 2.2MB)
- HMIS Data Quality Reports Instruction Guide (PDF: 1.01MB)
- HMIS Data Error Quick Guide- How to Identify and Fix Disability and Disabling Condition Conflict Errors (PDF: 431kB) (Watch Video)
- HMIS Data Error Quick Guide- How to Identify and Fix Relationship to Head of Household Errors and Missing Values for Global Household IDs (PDF: 266kB) (Watch Video)
- Quarterly Program Status Reports HMIS Reporting Manual (PDF: 1.2 MB)