2019 - 2023 SCLEAMemorandum of Understanding: Article 21: Vacation
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21.1 Maximum Accumulation
Each employee shall accrue and may use vacation leave with full pay providing that the maximum accumulation shall be no more than as specified in Section 21.3.
21.2 Part-Time Employees
Part-time employees shall accrue vacation leave on a prorate basis. Usage and accrual shall be governed by the same rules and regulations applicable to full-time employees.
21.3 Accrual
Non-Supervisory
Effective July 30, 2019, each non-supervisory employee who has completed the following in-service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in paid status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period.
| YEARS OF COMPLETED FULL-TIME SERVICE | IN-SERVICE HOURS OF COMPLETED SERVICE | RATE FOR 80 IN-SERVICE HOURS PER PAY PERIOD | MAXIMUM ACCUMULATED HOURS |
|---|---|---|---|
| 0 through 2 | 0 to 4173 | 3.53 | 360 |
| 2 through 5 | 4174 to 10434 | 4.14 | 360 |
| 5 through 10 | 10435 to 20870 | 5.06 | 360 |
| 10 through 15 | 20871 to 31305 | 6.29 | 360 |
| 15 through 20 | 31306 to 41741 | 7.21 | 360 |
| 20 through 25 | 41742 to 52177 | 7.82 | 360 |
| 25 or greater | 52178 or more | 8.13 | 360 |
Supervisory Units
Each employee in supervisory bargaining units who has completed the following in-service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in paid status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period.
| YEARS OF COMPLETED FULL-TIME SERVICE | IN-SERVICE HOURS OF COMPLETED SERVICE | RATE FOR 80 IN-SERVICE HOURS PER PAY PERIOD | MAXIMUM ACCUMULATED HOURS |
|---|---|---|---|
| 0 through 2 | 0 to 4173 | 3.53 | 360 |
| 2 through 5 | 4174 to 10434 | 4.14 | 360 |
| 5 through 10 | 10435 to 20870 | 5.06 | 360 |
| 10 through 15 | 20871 to 31305 | 6.29 | 360 |
| 15 through 20 | 31306 to 41741 | 7.21 | 360 |
| 20 through 25 | 41742 to 52177 | 7.82 | 360 |
| 25 or greater | 52178 or more | 8.13 | 360 |
21.4 Reappointment
Each employee with 10,435 in-service hours (five (5) or more years) who resigned in good standing and is reappointed within two (2) years shall be credited with 4,174 in-service hours for purposes of new vacation accrual.
Each employee who is laid off and who is reappointed within two (2) years, shall be credited for vacation accrual purposes with the same number of in-service hours as the employee had accrued at the time of layoff.
21.5 Vacation Schedules
Vacation schedules shall be arranged by Department Heads with particular regard to the needs of the service, and whenever possible, with regard to the wishes of the employee. Every effort shall be made to arrange vacation schedules so that each employee will take as much vacation in each year as accrues to the employee in that year. Each employee’s vacation time may be as divided as the needs of the service require or permit. No employee may take vacation without advance approval of the Department Head. No employee may take vacation leave in advance of that actually accumulated at the time such leave is taken.
21.6 Payment for Unused Vacation
Each employee who is separated from County service shall be entitled to payment in lieu of all unused vacation leave which the employee may have accumulated as of the employee’s last day of work and shall be computed on the basis of such employee’s base hourly rate at the time of separation.