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Engineers and Scientists of California (ESC)
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County Of Sonoma › Administrative Support & Fiscal Services › Human Resources › Divisions and Units › Employee Relations › Labor Agreements & Salary Resolution › ESC › 2018-2019 MOU › Appendix C
Engineers and Scientists of California (ESC)

2018 - 2019 ESCMemorandum of Understanding:   Appendix C: Grievance Procedures

Engineers & Scientists of California

Step NumberComplaint ProcedureResponse Procedure
STEP 1
  • Employee has a question on MOU contract administration or believes a MOU contract violation has occurred. 
  • Employee discusses with his/her immediate supervisor within fifteen (15) calendar days from the date of the action causing the potential grievance. Employee informs Supervisor that this is a contract question or potential grievance. (MOU Section 18.5)
Immediate supervisor considers the question or incident, researches and responds to the employee within six (6) calendar days.
STEP II
  • Employee receives Supervisor’s response. If after considering response, employee still believes a contract violation has occurred, Employee completes ESC Memorandum of Understanding Grievance Form and completes Step I noting date and results of informal discussion.
  • Employee also completes Step II of Grievance Form, citing MOU sections allegedly violated, and providing a detailed accounting of incident and desired resolution.
  • Employee submits written Grievance Form to immediate Supervisor within seven (7) calendar days from the date of the Supervisor’s response from Step I.
  • Employee sends a copy of Grievance Form to County’s Director of Labor Relations.  (MOU Section 18.6)
Immediate Supervisor responds to written Grievance Form, completing Supervisor’s Decision section of form within seven (7) calendar days from the date the written Grievance Form is received.  Supervisor also cc’s County’s Director of Labor Relations. (MOU Section 18.7)
STEP III
  • If the Employee is not satisfied with the response at Step II, the Employee completes the Step III Section of the Grievance Form, appealing the Supervisor’s decision to the department head or appointing authority within seven (7) calendar days after receipt of the written response at Step Two.
  • Employee gives signed original Grievance Form to Department Head or Appointing Authority.
  • Employee sends a copy of Grievance Form to County’s Director of Labor Relations.  (MOU Section 18.8)
The Department Head, Appointing Authority, or his/her representative, meets with the employee to thoroughly discuss the grievance.   The Department Head or Appointing Authority completes the Step III Section of the Grievance Form giving a written decision to the grievance within fifteen (15) calendar days after the discussion. A copy of the Department Head’s response is also sent to the County’s Director of Labor Relations. (MOU Section 18)
STEP IV
  • If the grievance was not settled at Step III, consult your ESC Memorandum of Understanding for an appeal option or contact your Union Representative or the Director of Labor Relations. (MOU Sections 18.10 - 18.17)
 

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