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Human Resources Department

Labor Agreements for Deputy Sheriffs' Association (DSA)

2018 - 2019 DSAMemorandum of Understanding:   Article 29: Staff Development

Deputy Sheriff's Association 750

29.1 Staff Development

The County and Association agree that the County retains full authority to determine training needs, resources that can be made available, and the method of payment for training authorized by the County. Nothing in this subsection shall preclude the right of an employee to request specific training.

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    29.2 Staff Development and Wellness Benefit Allowance Program

    The Department of Human Resources shall develop, modify, implement and administer administrative / programmatic guidelines to remain in compliance with federal and/or state law, and all County policies and procedures, based on the County’s Staff Development Benefit Allowance Program Administrative Manual

    Full-time and part-time (0.40 FTE and above) employees in regular allocated positions are eligible for the Staff Development and Wellness Benefit Allowance.

    An eligible employee may request reimbursement for eligible expenses, upon approval of the appointing authority, and as defined in the County’s Staff Development and Wellness Benefit Allowance Administrative Program Manual.

    29.2.1 Staff Development and Wellness Benefit Allowance Amounts

    As specified in the chart below, full-time and part-time eligible employees shall be entitled to the following annual benefit amounts:

    Bargaining UnitFull Time
    Allowance
    Part Time
    Allowance
    Non-supervisory (0046) $750 $375
    Supervisory (0047) $890 $445

    Total funds per fiscal year can be used for Staff Development and/or Wellness expenditures. Funds may not be carried over into next fiscal year. Use of funds is subject to approval and provisions of the Staff Development Administrative Manual and may be taxable pursuant to the Internal Revenue Code.

    A maximum of 50% of the annual Staff Development and Wellness Benefit Allowance may be applied to the purchase of a laptop or personal computer, in accordance with the County’s Staff Development Benefit Allowance Program Administrative Manual. Taxability of this benefit allowance is strictly administered under the provisions of the Internal Revenue Code, as outlined in the County’s Staff Development Benefit Allowance Program Administrative Manual.

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    29.3 In-Service Training

    The County shall make every effort to provide a program of in-service training for employees in the bargaining unit designed to maintain a high standard of performance and to increase the skills of employees in the bargaining unit. Training courses to be attended shall have a direct bearing on the work of the employee. Attendance at training courses may be authorized by the department head. Decisions by department heads on requests by employees should be based on the following criteria: the effect the absence of the employee will have on the department’s operations and its ability to continue to provide the services and perform the functions for which it is responsible; the relationship of the subject of the program, seminar, conference or workshop to the function performed by the employee and the department, and the employee’s professional development; and the method of financing requested by the employee.

    29.3.1 Payment – In-Service Training

    There are three ways the expenses of the program might be paid:

    BY THE COUNTY: Expenditures for travel, meals, lodging, registration and other items included annually within the department budget.

    BY OTHER PUBLIC OR PRIVATE AGENCIES: Occasionally, employees receive approval for their expenditures to be paid by grants from the State or Federal governments, from private organizations or from professional organizations.

    BY THE INDIVIDUAL EMPLOYEE: Occasionally, the departmental budget may not permit expenditures for certain in-service training to be paid by the County. The employee may feel that the training would be of benefit to the employee’s professional development, and therefore, would be willing to pay the expenses in whole or in part from their Staff Development and Wellness Reimbursement Allowance if the employee were permitted time off from work at full salary.

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    29.4 Physical Fitness

    The County and the Association agree to maintain the Physical Fitness/Wellness program for all employees covered by this Memorandum. The total annual maximum Staff Development and Wellness Benefit Allowance allowed under Section 29.2.1 is available for wellness related taxable expenses. Employee enrollment in the physical fitness program shall be voluntary for eligible employees.

    An eligible employee may request reimbursement for allowable Physical Fitness/Wellness expenses as defined in the County’s Staff Development Benefit Allowance Program Administrative Manual.

    DSA represented employees in the Sheriff’s Department can contribute $50 or more from the Staff Development and Wellness benefit allowance to share voluntarily in the costs of equipment and equipment maintenance for the DSA/DSLEM-sponsored workout rooms located in Sheriff’s Department facilities (currently located at the Main office and Sonoma Police Department). These contributed funds are subject to the following requirements:

    29.4.1

    Contributions from the Staff Development and Wellness benefit must be made by May 15 each year. County funds contributed pursuant to Section 29.4, but not expended in any fiscal year may be reallocated in the subsequent fiscal year up to a maximum total of $50,000 for all Sheriff’s Department workout room sites (currently located at the Main office and Sonoma Police Department). If a third workout room site is added in the future, this total maximum shall be increased by $15,000. The maximum additional Staff Development and Wellness benefit amount specified in this section applies to all contributions to Sheriff’s Department workout room sites by employees in the bargaining units represented by DSA and DSLEM combined.

    29.4.2

    A joint labor-management committee oversees the equipment purchase and maintenance for all Sheriff’s Department workout room sites (currently located at the Main office and Sonoma Police Department). The committee shall include up to two members appointed by DSA, and up to two members appointed by the County.

    29.4.3

    All equipment becomes the property of the County.

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    29.5 Non-Grievable

    Article 29 of this MOU shall not be grievable or appealable under any County Policy, resolution, rule or contract provision.

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