Emergency Preparedness

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Purpose

On July 9, 2019, the Board of Supervisors directed staff to expand the Staff Development and Wellness Benefit Allowance Program to include emergency preparedness equipment as an allowable reimbursable expense. As County employees are required to serve as Disaster Service Workers (Cal. Govt. code 3100 et. seq.) expansion of this benefit to include designated emergency preparedness supplies supports the County’s mission to encourage County employees and their families to be better prepared for an emergency or disaster. This preparation enhances the County’s ability to provide continuity of County services to the community during an emergency or disaster.

Tax Treatment: Taxable
Applies to: Groups 1 and 2¹

In support of this initiative, the following items are included as eligible reimbursable expenses under the category of Emergency Preparedness in the Staff Development and Wellness Benefit Program.

Allowable Reimbursement Costs

Hand crank radios
National Oceanic and Atmospheric Administration (NOAA) weather radios
Personal and family pre-configured emergency / disaster / first aid kits (purchased as a package)
Portable generators and emergency power battery systems (equipment costs only)

Notes

¹Group definitions include the following bargaining units:

Group 1: ESC (75), SCLEA (30,40,41,70), SCPA (45), SCPDIA (55,56), SCPDAA (60), SEIU² (01,05,10,25), WCE (21)
Group 2: Local 39 (85)
Group 3: Salary Resolution (00,49,50,51,52)

²SEIU MOU allows staff development reimbursement through 6/30/2025

Non-Allowable Costs for Reimbursement

The following provides a list of exclusion examples. This list is NOT all inclusive, and the County reserves the right to exclude any expense which may not conform to the intent for the use of County funds or resources.

Employees are encouraged to seek guidance from the Department of Human Resources at StaffDev@sonoma-county.org for clarification of these exclusions and reimbursable expenses before incurring the expense.

Apparel, clothing, and uniforms
Backpacks, backpacking tents and other related products
Coolers
Credit card statement payments
Disposable batteries
Electric and motorized vehicles (e.g. boats, electric scooters, electric skateboards, electric hoverboards, golf carts)
Extension cords
Financed amounts or installment agreements for purchased goods (Only the monthly installment bill with proof of payment is eligible for reimbursement)
Gift cards, gift certificates, in-store credits – purchases paid using these and other similar forms of payment cannot be reimbursed
Hunting, fishing, and camping expenses
Individual items intended as a “build it yourself” emergency kits (e.g. flashlights)
Installation costs
Interest costs on leases, lease purchases, loans, for purchased goods
Loans and loan fees
Lockers and locks
Maintenance costs
Medical equipment and supplies, medicine, medical treatment, medical services and similar expenses which are not medically necessary and would not otherwise be covered through a County-offered health plan or which may be FSA eligible
Parts replacement, add-on parts
Personal living furniture (e.g. reclining chairs, armchairs, massage chairs, dining tables, side tables, coffee tables, lighting fixtures, beds, mattresses, massage chairs and vibrating chairs)
Provisions for pets or animals, including animal boarding
Rental fees associated with storage
Repair costs
Service, maintenance agreements, and warranties
Solar panels and devices that are not part of emergency power battery systems
Temporary living structures such as tents or trailers
Two-Way radios
Water purification systems
Weapons or combative items such as knives, swords, nun chucks, batons