Minutes - November 6, 2018

L. Nuñez asked about west side of building for ADA improvements. L. Redfield confirmed corrections being conducted to previous contractor work. L. Nuñez stated events are leaving behind nails and screws. L. Redfield announced sweeps being conducted using magnet on a pole picking to pick up them up in parking lot.  L. Nuñez requested kitchen and exterior paint improvements 

F. Miller commended efforts made by Sebastopol Center for the Arts. Described needed trimming adjustments for office door. Expressed concern for necessity of improving conditions of veteran’s buildings 

T. Leen

• Booking Procedures
  a. Ronda Ross-Leen recommended having booking staff onsite to increase bookings. Suggested improvements to the website by increased visuals to entice further bookings.
  b. T. Leen requested committee members include setup and tear down times for booking reservations. Reminded staff that they can book events three years in advance.

• Discuss revisions to by laws
  a.  T. Leen announced change in resolution by Board of Supervisors will be included in by-laws. Additional change will include instances of vacancies in the committee going to BOS. List of changes will be disseminated to committee and be available for public viewing.
  b. T. Leen stated upcoming discussion during February 5, 2019 meeting to change agenda dissemination from ten days to 72 hours. Dissemination was previously set at ten days due to documentation delivered hardcopy by mail.

•  N/A, Brianne McClure not in attendance.

• Sonoma: Announced kitchen project is still in progress and on time with completion date. Confirmed he will look into completion of pathway for Veterans Day.
• Petaluma: Kitchen is complete.
• Guerneville: HVAC portion complete for smaller rooms. County awaiting funds to install air conditioning in auditorium and working with County Administrators Office to secure additional funding. J. Uniack expressed concern over lack of funding and discussed significance of auditorium air conditioning and its high priority over smaller rooms. J. Uniack expressed concern toward the usability of the building during hot days and his disapproval for project’s length of completion. K. Lew confirmed County is searching for funding sources.
• Santa Rosa: Projects for path of travel and seismic upgrades completed. Discussed inquiring to County Counsel about the need of handicap accessibility to stay in Americans with Disabilities Act (ADA) compliance. General Services in discussion with its Energy and Sustainability Division for re-lighting area under energy savings programs and on-bill financing with PG&E.
• Cloverdale: Handicap lift has been installed into pool. Path of travel project still in progress with estimated completion before winter.
• K. Lew discussed new priority for Sonoma roof leaks above dining room and the projects inclusion in Capital Improvement Plan. Discussed solar thermal heating for Cloverdale pool. County may jointly fund project with City of Cloverdale and Cloverdale Unified School District. Item to go before Board on November 13, 2018 for approval, and if approved County will supply Request for Proposal (RFP) for installation of equipment.
• K. Lew announced projects prioritized by veterans advisory committee and approved by BOS on October 10, 2015 have been completed except for completion of Cotati kitchen improvements. Cotati kitchen had been previously put on hold due to lack of utilization of building. Requested new list through T. Leen for requested projects. 
• J. Uniack inquired if Guerneville HVAC was included in 2015 project request. K. Lew confirmed scope for Guerneville was only for the smaller offices, not the auditorium.
• J. Uniack inquired if wish list for Guerneville projects were received. J. Scannell confirmed it was and the others that were as well were forwarded to Bruce Oveson. K. Lew confirmed once full list is received it will be sent to BOS for approval and requested advisory committee determine project priorities. T. Leen confirmed building representatives will contact respective veterans groups to determine priority.
• B. Stewart confirmed he believed Cotati kitchen was still on 2015 list and will add it to his wish list for upcoming year.
• T. Leen reminded committee members to submit wish list to County if they haven’t done so.
• R. Safreno inquired about potential mold smell in Petaluma building. K. Lew confirmed he will ask industrial hygienist and General will discuss with janitorial staff to observe damp areas that may be causing the smell.