Historical Records Commission Minutes September 9, 2021

Members present:
Eric Stanley (Vice-Chair)
Gretchen Emmert
John Murphey
Margaret Purser

Members excused:
Steven Lovejoy (Chair)

Associate Members present:
Amanda King, Secretary
Deborah Doyle, Library Commissioner (LC) Liaison to the HRC
Ann Hammond, Director, Sonoma County Library

Guests present:
Joyce Sayed, Former HRC Member, Former Records Manager, and Interested Citizen                                  

1. Call to order 4:01 pm
2. Introduction of Guests
3. August 12, 2021 Minutes approved
   1. Motion by John Murphey
   2. Second by Margaret Purser
   3. Approved
4. Budget Discussion
   1. Balance is $3,905.52
5. Continuing Business
   
1. HRC Commissioners Report
   1. Margaret's report:
      • Fielded two sets of questions from people asking about how to research redlining in Sonoma County and specifically City of Santa Rosa.
   2. Gretchen's report:
      • No update
   3. John's report:
      • No update
   4. Eric's report:
      • Would like to assist with the spreadsheet of Counties if anyone needs to give up any.
      • Sudden interest in Museum Archives material from the Fountaingrove property.
2. Library Commissioner Report
   1. Update by Deborah Doyle:
      • No update
   2. Update by Ann Hammond:
      • All of the materials out of Los Guilicos in the Phase 1 location by the Airport.
      • Completing the improvements to the Phase 2 location
      • Should be a few more weeks until the materials are available to the public for request again.
      • Grateful to the County and the Farm Bureau for all of their support and thank you to the HRC as well. 
   3. Questions:  
      • Joyce: you palletized everything, so are you breaking down all the shelving at LG and reinstalling it at the new space?
        • Ann: everything other than the ledger shelves, which were too large for the new space.  They are building new shelving.
      • Eric: Do you have a rough estimate on un-palletizing?
        • Ann: roughly 8 weeks for everything
3. Archives Activity Report
   1. See above
4. Strategic Planning
   1. Postpone until more information is known about the Archives.
5. Collections & Archives Recognition Awards
   1. Nominations
      1. Margaret: would like to recuse myself since I wrote one of the nominations.
      2. Amanda: Is it Collections or Collection?
         1. Eric and John: Collections
      3. Discussion on Nominations:
         1. Eric: It was a hard time evaluating nominations for individuals up against nominations for entire agencies
         2. John: I think they all deserve an award and recognition and think of updating criteria next time.
      4. Nominees:
         1. Judy Gustafson, individual recognition category, dedicated volunteer and has mentored students over the years, cataloguing, giving tours
         2. Office of Cultural Resource Studies, Caltrans District 4 and Special Collections Archive, Sonoma State University Library, special project category with exceptional service at both ends.  Records are very restricted at the CalTrans facility so this is definitely something out of the ordinary.  The story is compelling and the scope.
         3. Santa Rosa High School Foundation, educational category, had to dig into what the actual recognition is.  It is the museum and the professor uses the Museum as a living archive for students to learn about a certain period or material.  The museum is going through active collection.  Becomes not only a collection itself but is also educational about Archives in general.
         4. Sonoma Valley Historical Society, Inc., collaborative partnership category, longevity and commitment, actively digitizing documents, partnership with the California State Library, 3^rd Grade curriculum program, partnering with newspapers
      5. Nominate that we award the nominees
         1. Motion by John Murphey
         2. Second by Gretchen Emmert
         3. Recused: Margaret Purser
         4. Approved
      6. Recap of discussion for Margaret
   2. Certificate Award
      1. Secretary to order frames for the certificate
   3. Secretary to reach out to Steve regarding the status of awards ceremony
6. Outreach
   1. Update on the 2004 HRC/Landmarks Commission Pamphlet, “ Researching the History of Your Sonoma County Building”:
      • Update by John Murphey:
        • Placed on agenda for Landmarks Commission on Tuesday afternoon, gave a small presentation.  All members were interested in participating collaboratively.
      • Update by Margaret Purser:
        • Set up Google folder for the drafts and have not worked on it since
   2. Other California County Historical Records Commission
      1. No update                                                       
6. New Business
   
   1. None
7. Public Comment  
   1. Sonoma County Heritage Network Meeting, October 9, 2021 
   2. Library Commission meeting, September 13, 2021, 6pm, on ZOOM   
   3. Museum of Sonoma County Exhibits:
      1. 35: Thirty-Five Artists for Thirty-Five Years, beginning December 22, 2020-October 31, 2021: https://museumsc.org/35-exhibition/
      2. Go Big or Go Home: Taking Measure of Sonoma County's Past, May 1, 2021-Ongoing:  https://museumsc.org/go-big-or-go-home/
      3. The Portal Service, May 1, 2021-Ongoing:  https://museumsc.org/the-portal-service/
      4. Dia De Los Muertos, October 16, 2021
      5. Light, Clay, and Copper: Mid-Century Arts and Crafts in Sonoma County, Ongoing: https://museumsc.org/light-clay-and-copper/
8. Meeting adjourned at 4:56PM