Historical Records Commission Minutes September 8, 2020

Members present:
Joyce Sayed (Chair)  
John Murphey                                            
Eric Stanley

Members excused: 
Steven Lovejoy (Vice-Chair)

Associate Members present:
Amanda King, Secretary

Guests present:
Sarah Vantrease, Sonoma County Library Public Services Division Manager
Sabrina Condon, Business Systems Analyst, Sonoma County Records Center
Deva Marie Proto, County Clerk-Recorder-Assessor-Registrar of Voters

1. Call to order 4:08 pm
2. August 11, 2020 Minutes
   1. Due to lack of quorum, moved to the October 13, 2020 agenda for approval
      
3. Budget Discussion
   1. $4,292.00 balance
   2. Secretary sent request for information about Community Investment Program/Grant.
4. Continuing Business 
   1. Archives Activity
      
      1. Update from Sarah Vantrease, Library
      2. No change in the environment at the Archives for better or for worse
      3. Joyce Sayed requested from Sarah Vantrease to give feedback information about what kind of Disaster Recovery Plan the Library has for the Archives and report at the next meeting.
   2. Library Commissioner Update
      1. Developing a project called Sonoma Responds related to collecting primary history occurring in the COVID-19, Black Lives Matters, protests, 1st person accounts.  Working with Sonoma State University, incorporating assignments into their curriculum.  End of the month launching a digital submission web portal.  Form for confidential responses related to their experiences.  Ways to collect digital materials.
      2. Museum of Sonoma County doing something similar for event archives
   3. Archives Task Force
      1. No update
   4. Strategic Planning
      1. John Murphey to send out updated Strategic Plan items 2-4
   5. Collections & Archives Recognition Awards
      1. Sonoma County Historical Society (SCHS) cancelled 2020 events and most likely will reschedule to March 2021.
   6. Outreach
      1. No update
5. New Business
   1. None
6. Public Comment
   1. Sonoma County Heritage Network Meeting, Disaster Preparedness and Recovery, October 17, 2020, 10am to 12pm on ZOOM
   2. 2020 Women's Suffrage Project Program and Events, www.socowomen2020.org
      1. Exhibit Openings:
         1. Now through December 2020, Museum of Sonoma County, From Suffrage to #MeToo.  Available online: https://museumsc.org/suffrage-metoo/
         2. Summer 2020, Petaluma Historical Library & Museum, Petaluma's Participation in Suffrage
      2. March With Us:  
         1. October 10, 2020, Rohnert Part Founder's Day Parade
      3. Discussion Groups/Workshops:  
         
         1. September 2020, Political Engagement
         2. October 2020, Oral History
7. Meeting adjourned at 4:30 pm

Next meeting – October 13, 2020 - WebEx, 4:00pm