Historical Records Commission Minutes December 10, 2019

Members present:
Katherine Rinehart (Chair)  
Steven Lovejoy  
Eric Stanley

Members excused: 
Joyce Sayed (Vice-Chair)
John Murphey

Associate Members present:
Amanda King, Secretary

Guests present:
Sarah Vantrease, Library Public Services Division Manager  

1. Call to order 4:02 pm
2. The November 12, 2019 Minutes were approved
   1. Motion by Eric Stanley
   2. Second by Steven Lovejoy
   3. Approved
3. Budget Discussion
   1. $4,292.00 balance
4. Strategic Planning
   1. No discussion
5. Continuing Business
   1. Changes to Resolutions/Bylaws
      1. Remove from future agendas
   2. Pre-1906 Vital Records
      1. Remove from future agendas
   3. Archives/Archived Records
      
      1. Rename to "Archives Activity" for future agendas
   4. Archives Task Force
      1. Darin Bartow, Deborah Lindley, and Sarah Vantrease have been unable to meet since October due to fires.  Sarah has reached out to set up a meeting with Darin and Deborah.
      2. March 31, 2020 end of lease date for Los Guilicos site
   5. Collections & Archives Recognition Awards, March 2021
      1. John Murphey sent information to Commissioners relating to Awards
      2. Discussion occurred relating to make nomination form as simple as possible, similar to Sonoma County historical Society (SCHS) Award Application
      3. Suggestion to coordinate with SCHS regarding their awardees
      4. Goal of our participation is to raise the awareness of the Historical Records Commission
      5. Eric Stanley to reach out to Ray Johnson, President of the Sonoma County Historical Society, to have on their February 2020 meeting agenda.
   6. Outreach
      1. Through the History and Genealogy Library's December e-Newsletter, reported on the Archives Crawl and Historical Records Commission
6. New Business
   1. Library Commissioner Update
      1. Sarah Vantrease reports on Library Commission approving money for box level inventory in a machine searchable format, preparing an RFP
      2. Commissioner Schneider and Sarah to meet shortly
      3. Move to Continuing Business for future agendas
   2. Retention Schedules
      1. No discussion
   3. Website request
      
      1. Approve link to Russian River Historical Society on the historical societies page of the HRC website: http://russianriverhistory.org
7. Public Comment
   1. None by the public
   2. Sonoma County Historical Society award nominations are due December 15, 2019.  Complete descriptions of the criteria for each award are at: www.sonomacountyhistory.org/awards.
      1. Katherine Rinehart is nominating Leslie Graves for SCHS Jean Thurlow Miller Award for the work she's done with the Sonoma County Women's Suffrage Centennial
   3. 2020 Women's Suffrage Project Program and Events, www.socowomen2020.org
      1. Authors/Speakers:
         1. December 16, 2019, 7:00 pm, Central Library Forum Room, 211 E St, Santa Rosa, Dr. Sally Roesch Wagner, "The Women's Suffrage Movement"
         2. January 25, 2020, Central Library Forum Room, 211 E St, Santa Rosa, Dr. Khal Schneider, "Native American Voting Rights and the Citizenship Question"
         3. February 15, 2020, Rohnert Park-Cotati Library, Robert P. J. Cooney, Jr., "Winning Political Power for Women: Carrie Chapman Catt and the League of Women Voters"
         4. March 13, 2020, AAUW Santa Rosa at Tudor Rose, Gina Mulligan, "Remember the Ladies"
         5. June 6, 2020, Jack London State Historic Park, Cecelia Tichi, "Jack London & Suffrage"
      2. Exhibit Openings:
         1. February 6, 2020, Petaluma Historical Library & Museum, 2020 Black History Exhibit Remember, Educate and Celebrate
         2. Beginning January 24, 2020, Museum of Sonoma County, From Suffrage to #MeToo
         3. March 15, 2020, Charles Schulz Museum & Research Center, Lucy! Fussbudget to Feminism>
         4. April 4, 2020, West County Museum, Suffrage Headquarters
         5. Summer 2020, Petaluma Historical Library & Museum, Petaluma's Participation in Suffrage
      3. March With Us:
         1. January 18, 2020, Women's March Santa Rosa
         2. February 15, 2020, Cloverdale Citrus Parade
         3. April 18, 2020, Apple Blossom Parade
         4. April 25, 2020, Butter & Eggs Parade
         5. May 2, 2020, Windsor Day Parade
         6. May 16, 2020, Long Beach Rose Parade
         7. June 6, 2020, Pride Parade
         8. July 4, 2020, July 4th Parades
         9. July 11, 2020, Cotati Kids Day Parade
         10. October 10, 2020, Rohnert Part Founder's Day Parade
      4. Discussion Groups/Workshops:
         1. February 2020, Privilege
         2. March 2020, Inter-sectional Feminism
         3. April 2020, Oral History
         4. May 2020, Disenfranchisement
         5. June 2020, Womxn Finding Their Voice
         6. August 2020, Oral History
         7. September 2020, Political Engagement
         8. October 2020, Oral History
      5. Film Screenings:
         1. March 14, 2020, Windsor Regional Library, California Women Win the Vote
         2. TBD, Congregation Shomrei Torah and more Sonoma County locations, Suppressed-The Fight to Vote
   4. Heritage Network Museum
      1. Next meeting Saturday, January 18, 2020, 10:00 am to 12:00 pm, Community Room, Sonoma Valley Regional Library, 755 West St, Sonoma
         1. After the meeting, people are invited to tour the Sonoma Depot Museum and the Marcy House Archives
   5. Steven Lovejoy commented that Dr. Margaret Press, speaker at the Finley Center on The DNA Doe Project, was a very good speaker.
   6. Saturday, January 18, 2020, Cypress Room, Santa Rosa Finley Center, 2060 W College Ave, 12:00 pm to 2:00 pm, Sonoma County Genealogical Society presents, "SOS (Safeguard, Organize and Share) for a Photo Mess" by Micki Jones
8. Meeting adjourned at 4:55 pm

Next meeting – January 14, 2020, 4:00 pm Sonoma County Library Annex, Santa Rosa