Minutes June 13, 2019

Commissioners Present:
First District: Jan Blalock 
Second District: Trisha Almond (Chair), Caitlin Quinn  
Third District: Jennifer Whyte (Officer-at-Large)
Fourth District: Dianna MacDonald
Fifth District: Ariana Diaz De Leon, Jessica Wood

Commissioners Absent:
First District: Joanne M. Brown
Fourth District: Leticia Padilla, Betsy Connolly
Fifth District: Lorena Barrera (Vice-Chair)

1. CALL TO ORDER – INTRODUCTIONS – MISSION STATEMENT
   Chair Almond called the meeting to order at 6:00PM
2. APPROVAL OF THE JUNE 13, 2019 AGENDA
   
   Motion to approve the June 13, 2019 Agenda.
   
   Moved by: Commissioner Quinn
   Second: Commissioner Blalock
   
   Ayes: 6       Noes: 0        Absent: 4       Abstained: 1
   
   Commissioners Barrera, Brown, Connolly and Padilla were absent. Commissioner Almond abstained as Chair.
   
   The motion passed.
3. APPROVAL OF MEETING MINUTES
   
   Motion to approve the April 11, 2019 draft meeting minutes.
   
   Moved by: Commissioner Wood
   Second: Commissioner Diaz de Leon
   
   Ayes: 6       Noes: 0        Absent: 4       Abstained: 1
   
   Commissioners Barrera, Brown, Connolly and Padilla were absent. Commissioner Almond abstained as Chair.
   
   The motion passed.
   
   Motion to approve the May 9, 2019 draft meeting minutes.
   
   Moved by: Commissioner Diaz de Leon
   Second: Commissioner Wood
   
   Ayes: 6       Noes: 0        Absent: 4       Abstained: 1
   
   Commissioners Barrera, Brown, Connolly and Padilla were absent. Commissioner Almond abstained as Chair.
   
   The motion passed.
4. PUBLIC COMMENT ON AGENDIZED ITEMS
   No members of the public addressed the Commission.
5. COMMISSIONER ANNOUNCEMENTS
   • Commissioner Quinn reported that she can no longer server as the Commission’s representative for Verity because she will be working with a different non-profit. 
   • Commissioner Blalock gave a positive summary from the Commission’s presence at the Pride event.
   • Commissioner MacDonald reported meeting with the Sonoma County Sheriff’s Department and toured the detention center.
6. OPENINGS AND APPOINTMENTS 
   Chair Almond announced that currently, there is one opening in the First District, one in the Second and two in the Third District. Additionally, Commissioner Barrera will be representing the Third District beginning July and Peggy Rogers will be representing the Fifth District in July as well.
7. PUBLIC COMMENT ON NON-AGENDIZED ITEMS  
   Leslie Graves addressed the Commission and mentioned that the CA 2020 Women’s Suffrage Project is sponsored by & aligned with Women’s History Month where will be celebrating the anniversary of the passage of the 19^th amendment. There will be programs to educate and celebrate and the kick off will be in December.
8. PRESENTATIONS
   None
9. REGULAR CALENDAR ITEMS  
   
   1. Report on Administrative Responsibilities  
      Officers will go over various administrative items.
      
      Chair Almond mentioned the storage rent is increasing by $14 beginning July. She also mentioned that materials and supplies that are shared are stored in the storage and asked Commissioners if they knew of any supplies that weren’t already in the storage and needed to be returned to the storage. She also reminded everyone that the last day to submit requests for reimbursements to Commissioner Barrera and Scott shall be Thursday, June 20th by 5PM.
   2. League of Women Voters T-Shirts   
      Commissioner Blalock mentioned the shirts that were being created by the League of Women Voters. She mentioned we can purchase some to sell if we would like. The cost per is $9 but we must sell each one for $20.  
   3. Girl Scout Website   
      Commissioner Blalock reported that Supervisor Susan Gorin has asked us to recognize the girl scouts for developing their website. Commissioner Quinn suggested someone from the First District write a letter recognizing them. There was another suggestion to have the Supervisors recognize the girls since they have existing certificates and a bigger, more meaningful audience.
   4. Chicago Conference 
      Commissioner Blalock reported that she has been asked to be one of the presenters for the “Voices of American Women” project and is seeking funds to attend the National Association of Commissions for Women’s (NACW) national conference in Chicago. Questions arose around NACW’s lack of follow through and how they should support the presenters fiscally. This may provide an opportunity to have a voice at the leadership level.  
      
      Motion to approve $855 with 50% of the funds coming from the Voices ad hoc and the other 50% from the general fund.
      
      Moved by: Commissioner Quinn
      Second: Commissioner MacDonald
      
      Ayes: 6       Noes: 0        Absent: 4       Abstained: 1
      
      Commissioners Barrera, Brown, Connolly and Padilla were absent. Commissioner Almond abstained as Chair.
      
      The motion passed.
   5. Budget Review   
      Commissioners discussed the spreadsheet and spoke on items that they are still waiting to be reimbursed on and those that have been cleared.
10. ELECTION OF OFFICERS
    Chair Almond reported out the nominations made at the April 11^th meeting. The nominations were as follows: Commissioner Almond was nominated and accepted the nomination for Chair, Commissioner Barrera was nominated and had accepted the nomination for Vice Chair, Commissioners Quinn and Whyte were nominated and both accepted the nominations for Officer-at-Large.
    
    Commissioner Whyte then announced she was withdrawing her acceptance for she would be moving to another state. Chair Almond reported that Commissioners were required to vote for the slate as a whole unless someone else decided to run against those who have accepted nominations.
    
    No other commissioners were nominated.
    
    Motion to approve the slate of officers.
    
    Moved by: Commissioner Blalock
    Second: Commissioner MacDonald
    
    Ayes: 6       Noes: 0        Absent: 4       Abstained: 1
    
    Commissioners Barrera, Brown, Connolly and Padilla were absent. Commissioner Almond abstained as Chair.
    
    The motion passed.
11. AD HOC COMMITTEE AND PROJECT COMMITTEE UPDATES
    
    1. Empowerment Ad Hoc: Commissioner Quinn reported the latest panel event was very successful. She stated she will be stepping down from Empowerment Ad Hoc.
    2. Marketing Ad Hoc: Commissioner Quinn is now the ad hoc’s chair. She gave some Facebook statistics and mentioned the ad hoc is recruiting for another ad hoc member.
    3. Women’s Voices: The ad hoc is working on scheduling a listening session in Cloverdale. 
    4. Junior Commissioner Project Committee: Commissioner Diaz De Leon reported that the Juniors graduated and presented impressive projects.
12. COMMUNITY ISSUES, LIAISONS, AND COORDINATORS
    Commissioners to provide brief updates or ideas on the following:
    1. ACCW: Blalock reported they are working on conference for November.
    2. Field Trip Ideas: Athena or Women’s Recovery Services – Wood will check; Family Justice Center
    3. Human Trafficking Task Force: billboard campaign looking at something on demand/purchasers.
    4. Legislative Advisory Group: Nothing to report.
    5. NWHA: Nothing to report.
    6. Sonoma County 2020 Centennial Coalition: group has split into two groups: WE – Women’s Empowerment (large projects) and 2020 Chapter is working on smaller projects.
    7. Speaker Coordinator: Commissioner Diaz De Leon will have someone from Girls on the Run speak at the August meeting.
13. AGENDA ITEMS FOR NEXT COMMISSION MEETING
    
    • Discussion on how to participate in 2020 events/groups
    • Ad hoc work plans; draft budgets
14. ADJOURNMENT
    The meeting was adjourned at 7:38PM