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Making a PDF File Accessible

Keep in mind that any and all electronic documents, internal or external, need to be ADA compliant. 

Document Accessibility Resources

The Department of Rehabilitation's Disability Access Services Unit has guides to create accessible documents, and provide easy to follow instructions.

As with any written documentation, PDF files that will be published to County web pages must first be made accessible.

If receiving content from 3rd party vendors, it is recommended you insist to those vendors that they provide the document with remediation already completed. 

Avoid documents containing scanned text as they are extremely difficult to remediate for accessibility.

Where necessary, the instructions will specify individual versions. However, whenever possible, the instructions have been generalized to accommodate various versions.

Ideally, the file will have been made accessible when it was originally created, whether it was created in Microsoft® Word® or Adobe® InDesign®.

The accessibility of a PDF file must be verified prior to publishing to the Internet or Intranet, and, if necessary, any remaining issues will need to be remediated.

Additional PDF accessibility info

Contact Information

Web Services Team
Information Systems Department
County of Sonoma
2615 Paulin Drive
Santa Rosa, CA 95403
38.466385, -122.722706

Related Policies

Official Use of Social Media Sites
Administrative Policy Manual, 9-1

Website Accessibility Policy
Administrative Policy Manual, 9-3

Accessibility Resources

Web Accessibility
Introduction to Web Accessibility

Converting Documents to PDF's

Creating Accessible Word Documents

PowerPoint Accessibility

Regulatory Compliance Resources