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Document Properties and Metadata

Metadata is used by Search Engines to display information about the document to give the visitor enough information to determine if this is the document they are looking for.

Metadata is usually transferred automatically from the source document in most instances.

Edit, Review or update Properties

Menu: File > Properties > Description Tab

Title field

Enter a meaningful name for the document.

If the document is a recurring item like an Agenda, include the name of the hearing body and the hearing date in the Title field.

For example:

  • Board of Supervisors Meeting Agenda – April 12, 2016 (or 04/12/2016)
  • Agricultural Commissioner Newsletter – April, 2016 (or 4/2016)
  • Sonoma County Economic & Demographic Profile, 2015-2016

Author field

Enter “Sonoma County” or “County of Sonoma” (minus quotes), the authoring department, and phone number that someone who might need accessibility assistance with the document can call. Be sure that it is a general phone number that will be answered during business hours. Avoid using a specific person’s phone number as that person might be out of the office when someone calls for assistance. It is important to include the County name because there are over 3,000 counties in the US and they may all have similar department names. So it’s important to differentiate. Be sure to spell out department names. No abbreviations.

Examples of properly formed Author fields:

  • County of Sonoma Board of Supervisors (707) 565-2241
  • Sonoma County Human Resources Department (707) 565-2331

Subject Field

Enter a short description (160 characters or less) for the document.

Document Properties

Language

To add language click on the Advanced Tab. Advanced Tab

The following window will be displayed. Under Reading Options use the Language dropdown menu to select the appropriate language. The following window will be displayed. Under Reading Options use the Language dropdown menu to select the appropriate language.

language

Contact Information

Web Services Team
Information Systems Department
County of Sonoma
Address
2615 Paulin Drive
Santa Rosa, CA 95403
38.466385, -122.722706

Related Policies

Official Use of Social Media Sites
Administrative Policy Manual, 9-1

Website Accessibility Policy
Administrative Policy Manual, 9-3

Accessibility Resources

Web Accessibility
Introduction to Web Accessibility

Converting
Converting Documents to PDF's

Word
Creating Accessible Word Documents

PowerPoint
PowerPoint Accessibility

Regulatory Compliance Resources