Once your Application has been deemed complete by Permit Sonoma staff, the application materials and one copy of the preliminary title report for EACH requested contract will be provided to the Assessor’s Office, which will review and determine if the provided legal description(s) accurately describe(s) the parcel(s).
Once the Assessor’s Office determines the accuracy of the legal description(s) for the proposed contract(s), Permit Sonoma staff will provide the application materials and one copy of the preliminary title report for EACH requested contract to the Office of County Counsel. County Counsel will prepare the contract(s) and send to the owner or agent, as designated on the application, for signature. The owner and encumbrance holders sign each contract. Once it has received the contracts executed by the owner and encumbrance holders, if any, County Counsel returns the contract(s) to Permit Sonoma.
Permit Sonoma then sets a hearing before the Board of Supervisors for review and approval. If the request involves establishment or modification of an Agricultural Preserve, then an afternoon public hearing is required. Otherwise, the item is set as a Board of Supervisors morning consent item. If approved by the Board, the Chairperson of the Board signs the requested contract(s) and the Clerk of the Board records them with the Sonoma County Recorder’s Office. The Clerk then mails conformed copies to the owner(s) or agent as designed on the application. The Clerk also provides conformed copies of the contract(s) to Permit Sonoma, County Counsel, and the Assessor’s Office. After recordation, the original contract is kept on file with the Clerk of the Board.