ENC-005 Insurance Requirements for Special Event Permits

This document is intended to identify the insurance requirements for obtaining a special event permit.

Revised 11/11/2018

Definition

In accordance with Section 15-24 of the Sonoma County Code, a special event permit authorizes certain activities to take place in the County’s public rights-of-way.

General Requirements

Permittee shall maintain and require all subcontractors, agents, vendors, suppliers, and exhibitors to maintain insurance similar to that described below unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements.

County reserves the right to review any and all of the required insurance policies and / or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements or failure to identify any insurance deficiency shall not relieve Permittee from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the term of this Permit. 

1. Workers’ Compensation Insurance & Employers’ Liability Insurance

   1. Required if Permittee has employees
   2. Workers’ compensation insurance with statutory limits as required by the Labor Code of the State of California
   3. Employers’ Liability with limits of $1,000,000 per Accident, $1,000,000 Disease per employee, & $1,000,000 Disease per policy
   4. Required Evidence of Coverage:  Certificate of Insurance

   If permittee currently has no employees, permittee agrees to obtain the above-specified Workers’ Compensation and Employer’s Liability insurance should any employees be engaged during the term of this permit or any extensions of the term.

2. General Liability Insurance

   1. Commercial General Liability Insurance on a standard occurrence form, no less broad than Insurance Services Office (ISO) form CG 00 01
   2. Minimum Limits:  $1,000,000 per Occurrence, $2,000,000 General Aggregate, $2,000,000, Products/Completed Operations Aggregate. The required limits may be provided by a combination of General Liability Insurance and Commercial Excess or Commercial Umbrella Liability Insurance. If Permittee maintains higher limits than the specified minimum limits, County requires and shall be entitled to coverage for the higher limits maintained buy Permittee.
   3. Any deductible or self-insured retention shall be shown on the Certificate of Insurance. Permittee shall disclose any deductible or self-insured retention in excess of $25,000 and such deductible or self-insured retention must be approved in advance by County. Permittee is responsible for any deductible or self-insured retention and shall fund it upon County’s written request, regardless of whether Permittee has a claim against the insurance or is named as a party in any action involving the County.
   4. “County of Sonoma, Its Officers and Employees” Attention: Permit Sonoma, 2550 Ventura Avenue, Santa Rosa CA  95403, shall be endorsed as additional insureds for liability arising out of the Permittee’s ongoing operations (ISO endorsement CG 20 26 or equivalent). ISO endorsement CG 20 12 or equivalent is also acceptable.
   5. The additional insureds shall apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by them.
   6. The policy shall cover inter-insured suits between County and Permittee and include a “separation of insureds” or “severability” clause which treats each insured separately.
   7. Required Evidence of Coverage:
      1. Copy of additional insured endorsement or policy language granting additional insured status; and
      2. Certificate of Insurance

   Note:  For events taking place at airports and / or marinas, additional evidence of coverage is required.

3. Automobile Liability Insurance

   1. Minimum Limit:  $1,000,000 combined single limit per accident. The required limit may be satisfied by a combination of Automobile Liability Insurance and either Commercial Excess or Commercial Umbrella Liability Insurance.
   2. Coverage shall cover all owned autos. (Required if Permittee owns vehicles).
   3. Coverage shall cover all hired and non-owned vehicles. (Required if vehicles are used in the event.)
   4. Required Evidence of Insurance:  Certificate of Insurance

4. Liquor Liability Insurance

   1. Minimum Limits:  $1,000000 for each Common Cause or Occurrence, $1,000,000 Aggregate
   2. Any deductible or self-insured retention shall be shown on the Certificate of Insurance. If the deductible or self-insured retention exceeds $25,000 it must be approved in advance by County. Permittee is responsible for any deductible or self–insured retention.
   3. Required Evidence of Insurance:  Certificate of Insurance

5. Professional Liability Insurance

   (Required from any entity or its medical support suppliers, if medical or ambulance services are available to participants or spectators.)
   1. $1,000,000 per Medical Incident, $1,000,000 Aggregate
   2. Required Evidence of Coverage:  Certificate of Insurance

6. Standards for Insurance Companies

   Insurers shall have an A.M. Best’s rating of at least A:VII.