Vehicle Incident Reporting
At the Site of the Accident or Incident
- Do not move your vehicle unless the accident/incident is minor and the traffic is heavy or your vehicle presents a serious hazard to other vehicles.
- Find out if anyone is injured.
- Call the local law enforcement authority. If this an emergency, call 911
- Use the Vehicle Accident/Incident Form (PDF: 165 kB) in the glove box to obtain witness information, gather names, addresses and phone numbers and insurance information.
- Do not discuss the accident with anyone except the investigating police officer, the County Liability & Disability Unit Manager, County Fleet Operations, or your immediate supervisor or Department Head.
- Sonoma County is self-insured.
- Do not admit responsibility/liability for the accident/incident.
- Sign nothing but a police accident report or a citation if necessary.
Reporting the Accident or Incident
- County Vehicle Accident/Incident Report forms (PDF: 165 kB) are in the glove box of your County vehicle or available at Fleet Operations. A completed accident/incident report will provide information on other vehicles, drivers or property involved, witnesses, weather conditions, road conditions, names, phone numbers, addresses and insurance policy numbers of the other party or parties, and any other pertinent information regarding the accident/incident.
- Reporting injury accidents/incidents or any accident/incident involving members of the public must be reported immediately to the appropriate law enforcement agency, as well as the Fleet Operations Division at (707) 565-2639, and your respective Departmental Safety Coordinator. Report injury accidents/incidents by phone to the County Liability & Disability Unit Manager at (707) 565-2885.
- When reporting non-injury accidents/incidents, complete the entire accident/incident report within 24 hours of the accident/incident. If you are injured and unable to complete the report, your department should report it for you. After it is completed, please bring it to Fleet Operations for the formal report.
What should you do with your Vehicle?
- If the County vehicle is able to be driven then bring it to the Fleet Operations Light Equipment facility, 709 Russell Avenue, in the County Administration Center for a mechanical inspection. Heavy equipment should be taken to the Heavy Equipment facility at 1200 Century Court.
- If your vehicle is inoperable or unsafe to drive, call Fleet Operations at (707) 565-2639 and ask for further instructions. If the accident/incident occurs after regular County business hours, call Art's Towing at (707) 544-2449 and have the vehicle towed to the appropriate Fleet Operations facility. If you are out of the county when an accident/incident occurs, follow the instructions in the section entitled, "In Case of Mechanical Failure or Breakdown."
Return to Report an Incident
Risk Management Division
575 Administration Drive
Room 116 B
Vehicle Use Policy
Vehicle Use Handbook
Vehicle Accident or Incident Form
Supervisors Report of Injury Illness Exposure
Accident Incident Investigation Report