Salary Resolutions

Salary Resolution No. 95-0926
with the County of Sonoma
Revised: December 2018

Table of Contents

Section 1: Title

Section 2: Applicability

  • 2.1 Services
  • 2.2 Employee Units
  • 2.3 Special Districts
  • 2.4 Nepotism
  • 2.5 Catastrophic Leave / Decedent's Benefit
  • 2.6 Short-Term Disability - Payroll Deductions

Section 3: Pay Periods

Section 4: Salary Schedule

  • 4.1 Salary Scales
  • 4.2 Flat Rates
  • 4.3 Base Hourly Rate
  • 4.4 Paid Status

Section 5: Allocation of Positions

  • 5.1 Number of Positions
  • 5.2 Allocation List
  • 5.3 Substitute Position
  • 5.4 Dual Position
  • 5.5 Extra Help

Section 6: Boards and Commissions

  • 6.1 NSCAPC Board
  • 6.2 Board of Building Appeals
  • 6.3 Retirement Board
  • 6.4 BZA, LAFCO, Planning Commission and Civl Service Commission
  • 6.5 Assessment Appeals Board
  • 6.6 Other Boards and Commissions
  • 6.7 Mileage and Expenses - Boards
  • 6.8 Recruitment and Retention Bonus
  • 6.9 Candidate Travel Reimbursement
  • 6.10 Keeper

Section 7: Administration of Salary Schedule

  • 7.1 Salaries
  • 7.2 Salary Upon Employment
  • 7.3 Salary - Consideration Upon Reappointment or Return
  • 7.4 Salary - Extra Help to Extra Help or Permanent Appointments
  • 7.5 Salary Upon Restoration
  • 7.6 Salary Upon Promotion
  • 7.7 Salary Upon Promotion - Advanced Salary Step
  • 7.8 Salary Upon Demotion During Probation (Failed Probation)
  • 7.9 Salary Upon Involuntary Demotion
  • 7.10 Salary Upon Voluntary Demotion
  • 7.11 Salary Upon Reappointment From Voluntary Demotion
  • 7.12 Temporary Assignment to a Higher Class
  • 7.13 Temporary Promotion - Merit Increase Eligibility
  • 7.14 Salary Upon Transfer
  • 7.15 Salary Upon Reallocation of Class
  • 7.16 Salary Upon Reclassification of Position - Same Salary Scale
  • 7.17 Salary Upon Reclassification of Position - Higher Salary Scale
  • 7.18 Salary Upon Reclassification of Position - Lower Salary Scale
  • 7.19 Merit Advancement
  • 7.20 Merit Increase - Total Hours Required
  • 7.21 Merit Increase - Effective Date
  • 7.22 Salary for Extra Help Employment on Three Step Scale
  • 7.23 Salary Reduction In Pay Upon Discipline

Section 8: Premium Pay

  • 8.1 Premium - P.O.S.T.
  • 8.2 Premium - Shift Differential
  • 8.3 Premium Pay - Confidential Employees
  • 8.4 Premium Pay - Nurse Practitioner / Physician Assistant
  • 8.5 Bilingual Pay
  • 8.6 Bilingual Pay - Termination of
  • 8.7 Bilingual Pay - Daily Assignment
  • 8.8 Extra Help Employees
  • 8.9 Premium Pay For Detention & PES / CSU Facilities
  • 8.10 Patient Care Manager / Family Nurse Practitioner Certified
  • 8.11 Facilities Assignment Premium Pay

Section 9: Stand-By

  • 9.1 Stand-By Defined
  • 9.2 Stand-By Compensation
  • 9.3 Call Back
  • 9.4 Phone Work Compensation

Section 10: Mileage Reimbursement

  • 10.1 Mileage Reimbursement
  • 10.2 Automobile Expense Reimbursement - Department Heads, Assistant County Administrator

Section 11: Clothing and Equipment

  • 11.1 Issuance
  • 11.2 Personal Property Reimbursement
  • 11.3 Safety Shoes / Boots

Section 12: Staff Development & Wellness

  • 12.1 Staff Development and Wellness Benefit Allowances
  • 12.2 Staff Development - Computer Hardware and Mobile Devices
  • 12.3 Wellness / Physical Fitness
  • 12.4 Continuing Education Leave
  • 12.5 In-Service Training
  • 12.6 Payment for In-Service Training
  • 12.7 Guidelines
  • 12.8 Non-Grievable

Section 13: Deferred Compensation

  • 13.1 Incentive Retirement Savings Plan
  • 13.2 Deferred Compensation - Voluntary Plan
  • 13.3 PST / 457 Deferred Compensation Retirement Plan

Section 14: Health and Welfare Benefits for Active Employees

  • 14.1 Active Employee Health Plans
  • 14.2 Enrollment in County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
  • 14.3 Health Reimbursement Arrangement (HRA) Contribution
  • 14.4 Employee Assistance Program
  • 14.5 Long-Term Disability
  • 14.6 Workers' Compensation Claims Disputes
  • 14.7 Medical / Pregnancy Disability Leave
  • 14.8 Salary Enhancement Plans
  • 14.9 Benefits: Plan Documents and Other Controlling Documents
  • 14.10 Extra Help Employees - Applicable Benefits
  • 14.11 Extra Help Employees - Medical Benefits
  • 14.12 Extra Help Employees - Medical Benefits: Eligibility
  • 14.13 Extra Help Employees; Contribution Rates for Medical Plan
  • 14.14 Extra Help Employees: Continued Coverage and Conditions for Regaining Eligibility for Medical Plan
  • 14.15 Extra Help Employees: Medical Plan - Dependent Coverage
  • 14.16 Extra Help Employees: Enrollment in Medical Plan
  • 14.17 Extra Help Employees: Medical Benefits & Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), or California Pregnancy Disability Leave (CPDL)

Section 15: Medical Benefits For Retirees

  • 15.1 Retiree Medical Coverage (Amended 3/17/09)
  • 15.2 County Contribution toward Retiree Medical Plans – Employees Hired Before January 1, 1990
  • 15.3 County Contribution toward Retiree Medical Plans – Employees Hired On or After January 1, 1990 but Before January 1, 2009
  • 15.4 County Contribution toward Retiree Medical Plans - Employees Hired Before January 1, 2009 (Amended 7/12/11)
  • 15.5 Medicare Part B Reimbursement
  • 15.6 County Contribution toward Retiree Medical Plans - Employees Hired On or After January 1, 2009 - Effective January 1, 2009 (Amended 7/12/11)
  • 15.7 Surviving Dependent – County Contribution through May 31, 2009 for Employees Hired Before January 1, 2009
  • 15.8 Surviving Dependent – County Contribution beginning June 1, 2009 for Employees Hired Before January 1, 2009
  • 15.9 Surviving Dependent – County Contribution for Employees Hired On or After January 1, 2009
  • 15.10 Dental and Vision Benefits for Elected Department Head Retirees

Section 16: Meals and Lodging

  • 16.1 Probation and Sheriff's Departments
  • 16.2 Emergency
  • 16.3 Sonoma County Fairgrounds
  • 16.4 Excluded from Rate of Pay

Section 17: Sabbatical Leave

  • 17.1 Requirements
  • 17.2 Approval
  • 17.3 Continuation of Benefits
  • 17.4 Elected County Officials

Section 18: Other Compensation

  • 18.1 Fees
  • 18.2 Hourly Cash Allowances
  • 18.3 One-time, Lump-Sum, Non-Recurring And Pensionable Payments
  • 18.4 Status Quo Preservation Allowance

Section 19: Hours Of Work

  • 19.1 Hours of Work – Purpose of this Section
  • 19.2 Types of Employment
  • 19.3 Work Schedules – Flex-Time And Alternative
  • 19.4 Schedule – Notice Required for Change in Work
  • 19.5 Schedule – Employee Request for Change in Work
  • 19.6 Schedule – Voluntary Exchanges of Work
  • 19.7 Rest Periods
  • 19.8 Meal Period - Duty Free
  • 19.9 Meal Period - Non-Duty Free

Section 20: Overtime and Compensatory Time

  • 20.1 Overtime – FLSA
  • 20.2 Overtime – FLSA Overtime Not Cumulative
  • 20.3 Overtime – Non Statutory – Non Exempt Employee
  • 20.4 Overtime – Non Statutory – Exempt Employees
  • 20.5 Overtime – Assignment of
  • 20.6 Overtime – Earned
  • 20.7 Overtime – Compensation for Exempt Employees
  • 20.8 Overtime – Compensation for Non Exempt Employees
  • 20.9 Compensatory Time Off (CTO) – Employee Choice
  • 20.10 Compensatory Time Off (CTO) – Cash Out
  • 20.11 Compensatory Time Off (CTO) – Cash Pay Only
  • 20.12 Compensatory Time Off (CTO) – Authorization for Use
  • 20.13 Compensatory Time Off – Payment at Separation
  • 20.14 Overtime In a Board Designated Emergency
  • 20.15 Overtime for Exempt Emergency Services Managers

Section 21: Holidays

  • 21.1 Holidays – Paid
  • 21.2 Floating Holiday
  • 21.3 Holidays – Day Observed
  • 21.4 Holidays – Compensation For

Section 22: Vacation

  • 22.1 Vacation – Maximum Accumulation
  • 22.2 Vacation – Part Time Employees
  • 22.3 Vacation – Accrual Rates
  • 22.4 Vacation Accrual Upon Reappointment
  • 22.5 Vacation Schedules
  • 22.6 Vacation – Payment for Unused Vacation
  • 22.7 Vacation Savings Plan
  • 22.8 Vacation – Extra Help Employees

Section 23: Sick Leave

  • 23.1 Sick Leave Benefit For Employees in Allocated Positions (Not Extra Help)
  • 23.2 Sick Leave Benefit for Extra Help Employees
  • 23.3 Change in Employment Status – Extra Help to Allocated / Allocated to Extra Help
  • 23.4 Sick Leave – Conversion at Regular Retirement
  • 23.5 Sick Leave – Payoff at Regular Retirement
  • 23.6 Sick Leave – Distribution at Death or Layoff
  • 23.7 Sick Leave – Distribution at Disability Retirement
  • 23.8 Medical Examinations

Section 24: Miscellaneous Leaves of Absence

  • 24.1 Leaves of Absence Without Pay Usage Reference Table
  • 24.2 Compassionate Leave
  • 24.3 Family Care and Medical Leave Under FMLA and CFRA
  • 24.4 Time Off for Donating Blood
  • 24.5 Paid Parental Leave

Section 25: Court Leave

Section 26: Jury Duty

Section 27: Voting

Section 28: Continuous Service And Reporting Leaves

  • 28.1 Continuous Service
  • 28.2 Recording And Reporting Leave Taken

Section 29: Bar Dues

Section 30: Layoff Policy and Benefits

  • 30.1 Lay Off – Applicability
  • 30.2 Lay Off – Notice
  • 30.3 Lay Off – Severance Period
  • 30.4 Lay Off – Medical

Section 31: Disaster Leave

Section 32: Conflict of Interest / Incompatible Activities

Section 33: Invalid Sections

Section 34: Miscellaneous Retirement Provisions

  • 34.1 Retirement – General Employees Hired On Or After January 1, 2013
  • 34.2 Retirement – General Employees Hired On Or Before December 31, 2012
  • 34.3 Retirement – Safety Employees Hired On Or After January 1, 2013
  • 34.4 Retirement – Safety Employees Hired On Or Before December 31, 2012
  • 34.5 Employer Pick-Up of Employee’s Share of Retirement Contribution – Not Allowed

Section 35: Direct Deposit

Appendix A: Salary Tables

  • Unrepresented – Bargaining Unit 0000
  • Administrative Management – Unit 0050
  • Confidential – Unit 0051
  • Department Heads – Bargaining Unit 0052
  • Flat Rates

Appendix A-1: Salary Adjustments

  • Salary Adjustments Effective March 1, 2016
    (Prior to application of 3% COLA)
  • Salary Adjustments Effective July 5, 2016
  • Salary Adjustments Effective September 13, 2016

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Salary Resolution Contacts

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