Sonoma County Law Enforcement Association

Memorandum of Understanding
between The County of Sonoma
and SCLEA, 2019 - 2023 

Table of Contents

Preamble

Article 1 Term

  • 1.1 Effective Dates
  • 1.2 Notice for Successor Memorandum

Article 2 Recognition

Article 3 Definitions

  • 3.1 Non-Application
  • 3.2 Definitions
  • 3.3 Fair Labor Standards Act Not Incorporated

Article 4 Management Rights

  • 4.1 Retention of Rights
  • 4.2 Non-Grievability of Decision Making Authority
  • 4.3 Exclusive Rights
  • 4.4 Contracting-Out

Article 5 Association Rights

  • 5.1 Bulletin Boards
  • 5.2 Communications
  • 5.3 Work Access
  • 5.4 Dues Check Off
  • 5.5 Successor Memorandum Procedures
  • 5.6 Non-Discrimination
  • 5.7 Time for Association Activities
  • 5.8 Paid Leave “Pool”
  • 5.9 Representation Assistance
  • 5.10 Use of County Facilities
  • 5.11 Data Run ― All Employees in Units
  • 5.12 Data Run ― New Employees in Units
  • 5.13 Board Agenda
  • 5.14 President’s Release Time
    • 5.14.1 President's Release Time - Conditions

Article 6 Employee Rights

  • 6.1 Personal Property Reimbursement
  • 6.2 Personal Property Reimbursement Supplement ― Damage To Employee Vehicles
  • 6.3 Safety Program
  • 6.4 Employee / Association Safety Appeals
  • 6.5 Personnel Files
  • 6.6 Uniform Review Process ― Written Reprimand

Article 7 Salaries and Administration of the Salary Schedule

  • 7.1 Salaries
    • 7.1.1 Pension Pick Up
    • 7.1.2 Hourly Cash Allowance
  • 7.2 Salary Upon Employment
  • 7.3 Advanced Step Upon Employment
  • 7.4 Reappointment Consideration
  • 7.5 Extra Help to Permanent Appointment
  • 7.6 Salary Upon Restoration
  • 7.7 Salary Upon Promotion
  • 7.8 Advanced Salary Upon Promotion
  • 7.9 Salary Upon Demotion During Probation
  • 7.10 Salary Upon Involuntary Demotion
  • 7.11 Salary Upon Voluntary Demotion
  • 7.12 Salary Upon Reappointment From Voluntary Demotion
  • 7.13 Salary Upon Transfer
  • 7.14 Salary Upon Reallocation of Class
  • 7.15 Salary Upon Reclassification of Position ― Same Salary
  • 7.16 Salary Upon Reclassification of Position ― Higher Salary
  • 7.17 Salary Upon Reclassification of Position ― Lower Salary
  • 7.18 Merit Advancement Within Salary Scales
  • 7.19 Performance Appraisals
  • 7.20 Salary Upon Advancement Within a Scale
  • 7.21 Effective Date of Merit Increase
  • 7.22 Salary Upon Temporary Assignment to a Higher Class
  • 7.23 Subsequent Reassignment
  • 7.24 Salary Upon Disciplinary Reduction In Pay
  • 7.25 Comparison Agencies

Article 8 Special Compensation Benefits

  • 8.1 Special Compensation Premium Pays
  • 8.2 Specialist Premiums
  • 8.3 Specialty Assignment Trial Period
  • 8.4 Specialty Assignment Guarantee Period
  • 8.5 Specialty Assignment Continuation
  • 8.6 POST Premiums
  • 8.7 Park Ranger I/II ― Premium Assignment and Housing
    • 8.7.1 Park Ranger I/II ― Assignment and Transfer
    • 8.7.2 Park Ranger I/II ― Housing
    • 8.7.3 Park Ranger I/II ― Maintenance Fees
    • 8.7.4 Park Ranger I/II ― Special Provisions
    • 8.7.5 North Coast Assignment Premium
    • 8.7.6 Canine Handler Compensation
  • 8.8 Title IV E ― Part time ― Masters of Social Work (MSW) In Public Child Welfare ― Internship
  • 8.9 Title IVE ― Full Time Masters of Social Work (MSW) In Public Child Welfare
    • 8.9.1 Education Leave (MSW) ― Health Benefit Continuation
    • 8.9.2 Education Leave (MSW) ― Employee Requirements
    • 8.9.3 Education Leave (MSW) ― Non-Grievability
  • 8.10 Helicopter Training Premium

Article 9 Bilingual Pay

Article 10 Uniforms & Safety Boots

  • 10.1 General Provisions
  • 10.2 Uniforms
  • 10.3 Uniform Cleaning Allowance
  • 10.4 Safety Boots

Article 11 Mileage Reimbursement

Article 12 Deferred Compensation and Retirement

  • 12.1 Deferred Compensation ― Voluntary Program
  • 12.2 Deferred Compensation ― County Paid Program
  • 12.3 414(h)(2) ― Tax Deferred Retirement Contribution
  • 12.4 Safety Employees Hired Before January 1, 2013 (3% at 50 Plan A Safety Members)
    • 12.4.1 Final Compensation Based on Single Year
    • 12.4.2 3% @ 50 Pension Formula
    • 12.4.3 Required Employee Contribution
    • 12.4.4 Employee Cost Share ― 50% of Normal Cost
  • 12.5 New Retirement Tier For Safety Employees Hired On or After January 1, 2013
    • 12.5.1 Final Compensation Based on Three Year Average
    • 12.5.2 2% @ 50 ― 2.7% @ 57 Pension Formula
    • 12.5.3 Required Employee Contribution
  • 12.6 General Employees Hired Before January 1, 2013 (3% at 60 Plan A General Members)
    • 12.6.1 Final Compensation Based on Single Year
    • 12.6.2 3% @ 60 Pension Formula
    • 12.6.3 Required Employee Contribution
    • 12.6.4 Employee Cost Share ― 50% of Nominal Cost
  • 12.7 New Retirement Tier for General Employees Hired On or After January 1, 2013
    • 12.7.1 Final Compensation Based on Three Year Average
    • 12.7.2 2.0% @ 62 ― 2.5% @ 67 Pension Formula
    • 12.7.3 Required Employee Contribution

Article 13 Direct Deposit

Article 14 Hours and Overtime

  • 14.1 Application
  • 14.2 Types of Employment
  • 14.3 Work Schedules
  • 14.4 Flex-Time Schedule
  • 14.5 Posting of Work Schedules
  • 14.6 Work Schedule Change
  • 14.7 Statutory Overtime for the Non-Exempt Employee
  • 14.8 Non-Statutory Overtime
  • 14.9 Assignment of Overtime
  • 14.10 Overtime Earned
  • 14.11 Overtime Compensation
  • 14.12 Approval for Compensatory Time Off
  • 14.13 Requests for Compensatory Time Payments
  • 14.14 Compensatory Time Payment at Separation
  • 14.15 Half-Time Pay Provision
  • 14.16 Overtime Not Cumulative
  • 14.17 Non-Applicability of FLSA
  • 14.18 Shift Bidding ― Detention

Article 15 Standby and Callback

  • 15.1 Standby
  • 15.2 Standby for District Attorney Investigators
  • 15.3 Call-Back
  • 15.4 Court Call-Back
  • 15.5 Phone Work Compensation

Article 16 Shift Differential Premium

  • 16.1 Eligible Employees in CO/PO Units
  • 16.2 Dispatcher Shift Premium Pay
  • 16.3 Special Day Shift Consideration
  • 16.4 Park Ranger Shift Premium Pay
    • 16.4.1 Park Ranger I/II Shift Premium Pay
    • 16.4.2 Shift Differential ― Evening and Night
    • 16.4.3 Shift Differential ― Split Shift

Article 17 Meals and Rest Periods

  • 17.1 Rest Periods
  • 17.2 Lunch Periods
  • 17.3 Meals

Article 18 Health & Welfare Benefits for Active Employees

  • 18.1 Active Employee Health Plans
  • 18.2 Participation in County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
    • 18.2.1 County Offered Medical Plans
    • 18.2.2 County Contribution Toward Active Employee Medical Benefits
    • 18.2.3 Dental Benefits
    • 18.2.4 Vision Benefits
    • 18.2.5 Life Insurance
    • 18.2.6 Part-Time Employee ― Health Benefits
  • 18.3 Employee Assistance Program
  • 18.4 Long-Term Disability (LTD)
    • 18.4.1 Full-Time and Job Share Employee Coverage
    • 18.4.2 Claims Disputes Over LTD ― Full-Time Employees
    • 18.4.3 Part-Time Employee Coverage
    • 18.4.4 Long-Term Disability Claims Dispute ― Part-Time Employees
  • 18.5 Workers’ Compensation Claims Disputes
    • 18.5.1 Workers’ Compensation Temporary Disability ― Supplementing With Paid Leave
  • 18.6 Health Benefits During Leaves of Absence ― Non-Medical Leaves Without Pay
    • 18.6.1 Medical / Pregnancy Disability Leave
    • 18.6.2 Continuation of Health Benefits Coverage
  • 18.7 COBRA
  • 18.8 Salary Enhancement Plans
  • 18.9 Plan Documents and Other Controlling Documents
  • 18.10 

Article 19 Medical Benefits for Future Retirees

  • 19.1 Retiree Medical Coverage
  • 19.2 County Contribution Toward Retiree Medical Plans ― Employees Hired Before January 1, 2009 and Retire On or After September 25, 2018
  • 19.3 Retiree Health Reimbursement Accounts (HRA) County Contribution Toward Retiree Medical Plans ― Employees Hired On or After January 1, 2009
  • 19.4 Surviving Dependent ― County Contribution for Employees Hired Before January 1, 2009 and Retire On or After September 25, 2018

Article 20 Holidays

  • 20.1 Holidays ― Paid
  • 20.2 Holidays ― Day Observed
    • 20.2.1 Holidays – Floating
  • 20.3 Holidays ― Compensation for
  • 20.4 Holidays ― Compensation for ― Day Worked
  • 20.5 Holidays ― Part-Time Employees
  • 20.6 Holiday Pay Maximum
  • 20.7 Holidays ― Compensation ― Employees on Leave Without Pay

Article 21 Vacation

  • 21.1 Maximum Accumulation
  • 21.2 Part-Time Employees
  • 21.3 Accrual
  • 21.4 Reappointment
  • 21.5 Vacation Schedules
  • 21.6 Payment for Unused Vacation

Article 22 Sick Leave and Family Leave

  • 22.1 Sick Leave Accrual
  • 22.2 Sick Leave Use
    • 22.2.1 Sick Leave Use ― Non-FMLA/CFRA/PDL Leave
    • 22.2.2 Sick Leave Use ― FMLA/CFRA/PDL Qualifying Leave
  • 22.3 Sick Leave ― Required Documentation
    • 22.3.1 Annual Period
    • 22.3.2 First Forty-Eight Hours
    • 22.3.3 Subsequent Hours
    • 22.3.5 FMLA/CFRA/PDL
  • 22.4 Sick Leave ― Conversion at Regular Retirement
  • 22.5 Sick Leave ― Distribution at Death or Layoff
  • 22.6 Sick Leave ― Distribution at Disability Retirement or Duty Related Death
  • 22.7 Sick Leave ― Payoff at Regular Retirement
  • 22.8 Family Care & Medical Leave
    • 22.8.2 FMLA/CFRA Eligibility
    • 22.8.3 Family Care and Medical Leave Entitlement
    • 22.8.4 Family Care and Medical Leave to Care for a Covered Service Member With a Service Injury or Illness
    • 22.8.5 Paid Status and Benefits
    • 22.8.6 Relationship of Family Care and Medical Leave to Other Leaves 
    • 22.8.7 Relationship to Pregnancy Disability Leave
    • 22.8.8 Notice to the County
    • 22.8.9 Medical Certification
    • 22.8.10 County’s Response to Leave Request
    • 22.8.11 Dual Parent Employment
    • 22.8.12 Employee’s Status on Returning From Leave
    • 22.8.13 FMLA/CFRA Procedures, Definitions, and Forms
    • 22.8.14 Leaves of Absence Without Pay Usage Reference Table
  • 22.9 Paid Parental Leave
    • 22.9.1 Eligibility
    • 22.9.2 Benefit and Use
    • 22.9.3 Coordination of Benefits & Leaves
    • 22.9.4 Implementation

Article 23 Compassionate Leave & Disaster Leave

  • 23.1 Compassionate Leave
  • 23.2 Disaster Leave

Article 24 Non-Duty Court Leave

Article 25 Jury Duty

Article 26 No Break in Service

Article 27 Voting

Article 28 Employment in More Than One Position

Article 29 Staff Development

  • 29.0 Staff Development
  • 29.1 Staff Development and Wellness Benefit Allowance Program
    • 29.1.1 Staff Development and Wellness Benefit Allowance – Amounts
  • 29.2 Wellness Benefit
  • 29.3 Non-Grievable

Article 30 Grievance Procedure

  • 30.1 Purpose
  • 30.2 Definitions
  • 30.3 Representation
  • 30.4 Initiation Deadline
  • 30.5 Time Limits
  • 30.6 First Step
  • 30.7 Interest Based Intermediary Step ― Optional
  • 30.8 Second Step Grievance
  • 30.9 Second Step Response
  • 30.10 Third Step Grievance
  • 30.11 Third Step Response
  • 30.12 Mediation
  • 30.13 Arbitrable Grievances
  • 30.14 Selection of Arbitrator
  • 30.15 Arbitration Issues
  • 30.16 Arbitrator’s Authority
  • 30.17 Binding / Non-Binding Decision
  • 30.18 Arbitrator’s Decision Due
  • 30.19 Arbitration Expenses Shared

Article 31 Classification Information

  • 31.1 Copies of Classification Studies
  • 31.2 Meet and Confer Obligation
  • 31.3 Classification Study ― Welfare Fraud Investigator

Article 32 Labor / Management Meetings

  • 32.1 Matters of Mutual Interest
  • 32.2 Written Notice
  • 32.3 Participation
  • 32.4 Joint Training on Memorandum
  • 32.5 Labor / Management Committees ― Valley of the Moon Children’s Home and Juvenile Hall
  • 32.6 Retirement Security Labor Management Committee

Article 33 No Strike

  • 33.1 Full Performance of Duties
  • 33.2 Prohibited Activities
  • 33.3 Association Responsibilities
  • 33.4 Written Assurance
  • 33.5 No Lockout

Article 34 Full Understanding, Modification, Acknowledgment

  • 34.1 Full Understanding
  • 34.2 Acknowledgment
  • 34.3 Meet and Confer During Term of Memorandum
  • 34.4 Written Modifications Required
  • 34.5 No Limitation on Authority of Civil Service Commission
  • 34.6 Non-Precedence
  • 34.7 Side Letters

Article 35 Association Security

  • 35.1 Maintenance of Membership
  • 35.2 Agency Shop Service Fee
  • 35.3 Separation From Unit Exception
  • 35.4 Service Fee Choice
  • 35.5 Calculation of Basic Service Fee
  • 35.6 Advance Notice of Agency Shop Service Fee
  • 35.7 Notice of New Employees
  • 35.8 Agency Shop Service Fee Collection
  • 35.9 Indemnification
  • 35.10 Rescission of Agency Shop Provision
  • 35.11 Recordkeeping and Reporting
  • 35.12 Association’s Constitutional Obligations
  • 35.13 Violation of Law

Article 36 Invalid Sections

  • 36.1 Invalid Sections
  • 36.2 Separability

Article 37 Distribution of Memorandum of Understanding and Enactment

  • 37.1 Distribution
  • 37.2 Enactment

Appendix A Salary Table

Appendix B Departmental Grievance Procedure

Appendix C Grievance Form

Appendix D Domestic Partner Defined

Appendix E Welfare Fraud Investigator Class Series

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

60 Brookwood Avenue
Santa Rosa, CA 95404

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