International Union of Operating Engineers, Stationary Engineers - Local 39

Memorandum of Understanding
between the County of Sonoma
and Local 39
July 2, 2019 - July 1, 2023

Table of Contents

Article 1: Preamble

Article 2: Definitions

  • 2.1 Definitions – Non-Application
  • 2.2 Definition of Terms
  • 2.3 Fair Labor Standards Act Not Incorporated

Article 3: Recognition

Article 4: Term of Memorandum

Article 5: Union Rights and Benefits

  • 5.1 Work Access
  • 5.2 Bulletin Boards
  • 5.3 Meeting Space
  • 5.4 Job Stewards
  • 5.5 Job Steward Training
  • 5.6 Dues Check Off
  • 5.7 Classification Study Requests
  • 5.8 Joint Training on Memorandum

Article 6: Management Rights

  • 6.1 Reservation of Rights
  • 6.2 County Rights

Article 7: Salaries and Status Changes

  • 7.1 Salary
    • 7.1.1 Adjustments
    • 7.1.2 Hourly Cash Allowance
  • 7.2 Three Steps
  • 7.3 Salary at Appointment
  • 7.4 Salary Consideration Upon Reappointment or Return
  • 7.5 Salary Extra Help to Extra Help or Permanent Appointment
  • 7.6 Salary Upon Restoration
  • 7.7 Salary Upon Promotion
  • 7.8 Salary – Upon Promotion – Advance Salary Step
  • 7.9 Salary Upon Demotion During Probation
  • 7.10 Salary Upon Involuntary Demotion
  • 7.11 Salary Upon Voluntary Demotion or Displacement as a Result of Layoff
  • 7.12 Building Mechanics – Special Provision
  • 7.13 Salary Upon Reappointment From Voluntary Demotion
  • 7.14 Salary Upon Transfer
  • 7.15 Salary Upon Reallocation of Class
  • 7.16 Salary Upon Reclassification of Position
    • 7.16.1 Salary – Upon Reclassification – Same Salary
    • 7.16.2 Salary – Upon Reclassification – Higher Salary Scale
    • 7.16.3 Salary – Upon Reclassification – Lower Salary Scale
    • 7.16.4 Salary – Upon Reclassification – New Job Classification
    • 7.16.5 Automatic Salary Increase 
  • 7.17 Merit Advancement Within Salary Scales
    • 7.17.1 Merit Increase – Not Automatic
    • 7.17.2 Merit Increase – Total Hours
  • 7.18 Effective Date of Merit Increase
  • 7.19 Direct Deposit
  • 7.20 One Time, Lump Sum, Pensionable, Non-Recurring Payment

Article 8: Hours of Work and Overtime

  • 8.1 Purpose of this Article
  • 8.2 Application
  • 8.3 Work Schedules
    • 8.3.1 Flex Time Schedule
  • 8.4 Posting of Work Schedules
  • 8.5 Notice Required for Change of Work Schedules
  • 8.6 Schedule – Employee Request for Work Schedule Change
  • 8.7 Statutory Overtime
  • 8.8 Non-Statutory Overtime
  • 8.9 Overtime Required and Authorized
  • 8.10 Overtime Earned
  • 8.11 Overtime Compensation
  • 8.12 Compensatory Time Off (CTO) Accrual
  • 8.13 Approval of Compensatory Time Off
  • 8.14 Compensatory Time Off – Payment at Separation
  • 8.15 Overtime Provisions Not Cumulative
  • 8.16 Rest Periods
  • 8.17 Meal Periods
  • 8.18 Non-Applicability of FLSA

Article 9: Premium Pay & Other Compensation

  • 9.1 Call Back
  • 9.2 Phone and VPN Work
  • 9.3 Standby
  • 9.4 Shift Differential
  • 9.5 Premium Pay for Leading Non-County Workers
  • 9.6 Water Agency Plant Operators
  • 9.7 Water Agency Certification Incentive Pay
  • 9.8 Heavy Trucks Operation – Definition
  • 9.9 Heavy Trucks Operation – Daily or Intermittent Assignment
  • 9.10 Communications Tower Maintenance
  • 9.11 Temporary Assignment to a Higher Class
  • 9.12 Temporary Assignment – Merit Increase Eligibility
  • 9.13 Premium Pay for Assignment to Detention Facilities

Article 10: Holidays

  • 10.1 Holidays – Paid
  • 10.2 Holidays – Observed
  • 10.3 Holidays – Compensation – Full-Time Employees
  • 10.4 Holidays – Compensation – Employees on Leave Without Pay
  • 10.5 Holidays – Compensation – Part-Time Employee
  • 10.6 Floating Holiday

Article 11: Tools and Equipment

  • 11.1 County Provided Tools and Equipment
  • 11.2 Employee-Provided Tools
  • 11.3 Tool Replacement and Care
  • 11.4 After Duty Hours Access to Personal Tools

Article 12: Personal Property Reimbursement

Article 13: Work Clothes

  • 13.1 Uniforms and Work Clothes
  • 13.2 Raingear
  • 13.3 Safety Boots / Shoes
  • 13.4 Responsibility of the Employee

Article 14: Staff Development

  • 14.1 Staff Development
  • 14.2 Staff Development and Wellness Benefit Allowance Program
    • 14.2.1 Staff Development and Wellness Benefit Allowance – Amounts
    • 14.2.2 Tool Allowance / Staff Development and Wellness Allowance
  • 14.3 Staff Development – Continuing Education Courses
  • 14.4 Staff Development – In-service Training 
  • 14.5 Staff Development – Non-Grievable

Article 15: Health & Welfare Benefits for Active Employees

  • 15.1 Active Employee Health Plans
  • 15.2 Enrollment in County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
    • 15.2.1 County Offered Medical Plan(s)
    • 15.2.2 County Contribution Toward Active Employee Medical Benefits
    • 15.2.3 Dental Benefits
    • 15.2.4 Vision Benefits
    • 15.2.5 Life Insurance
    • 15.2.6 Part-Time Employees – Health Benefits
    • 15.2.7 Health Reimbursement Arrangement (HRA) Contribution
  • 15.3 Employee Assistance Program
  • 15.4 Long-Term Disability
    • 15.4.1 Long-Term Disability – Claim Disputes
  • 15.5 Workers' Compensation Claims Disputes
    • 15.5.1 Workers’ Compensation Temporary Disability – Supplementing With Paid Leave
  • 15.6 Medical / Dental / Vision Benefits During Leaves of Absence – Non-Medical Leaves Without Pay
  • 15.7 Medical / Pregnancy Disability Leave
  • 15.8 Continuation of Health Benefits Coverage
  • 15.9 Part-Time Employees – Health Benefits During Leave of Absence
  • 15.10 COBRA
  • 15.11 Salary Enhancement Plans
  • 15.12 Plan Documents and Other Controlling Documents

Article 16: Medical Benefits for Future Retirees

  • 16.1 Retiree Medical Coverage
  • 16.2 County Contribution toward Retiree Medical Plans – Employees Hired Before January 1, 2009
  • 16.3 Retiree Health Reimbursement Accounts (HRA) County Contribution Toward Retiree Medical Plans – Employees Hired On or After January 1, 2009 
  • 16.4 Surviving Dependent – County Contribution for Employees Hired Before January 1, 2009
  • 16.5 Surviving Dependents – County Contribution for Employees Hired On or After January 1, 2009
  • 16.6 Retiree Medical Benefit Changes Reopener

Article 17: Leaves Of Absence

  • 17.1 Vacation Accrual
  • 17.2 Vacation Accrual – Part-Time Employees
  • 17.3 Vacation Accrual Rates
  • 17.4 Vacation – Credit Upon Reappointment
  • 17.5 Vacation – Schedules
  • 17.6 Vacation Savings Plan and Payment for Unused Vacation
    • 17.6.1 Vacation – Payment for Unused Vacation
  • 17.7 Sick Leave Benefit for Employees in Allocated Positions
    • 17.7.1 Accrual Rate
    • 17.7.2 Accrual – Restoration of Accrued Time
    • 17.7.3 Change in Employment Status – Extra Help to Allocated
  • 17.8 Sick Leave Usage
    • 17.8.1 Sick Leave Use – Non- FMLA/CFRA/PDL Leave
    • 17.8.2 Sick Leave Use – FMLA/CFRA/PDL Qualifying Leave 
  • 17.9 Sick Leave – Required Documentation
    • 17.9.1 Annual Period
    • 17.9.2 First Forty-Eight Hours
    • 17.9.3 Subsequent Hours
    • 17.9.4 Reasonable Certification
    • 17.9.5 FMLA/CFRA/PDL
  • 17.10 Sick Leave – Distribution on Employee’s Accidental Death at Work 
  • 17.11 Sick Leave – Conversion at Regular Retirement
  • 17.12 Sick Leave Payoff at Regular Retirement
  • 17.13 Sick Leave – Distribution at Disability Retirement
  • 17.14 Sick Leave Distribution at Death or Layoff
  • 17.15 Time Off for Voting
  • 17.16 Compassionate Leave
  • 17.17 Court Leave
    • 17.17.1 Court Leave – Response to Subpoena
    • 17.17.2 Court Leave – Line of Duty
  • 17.18 Leaves – Jury Duty
  • 17.19 Leaves of Absence – No Break in Service
  • 17.20 Leave Without Pay – Water Agency and Sonoma County Fair & Exposition, Inc.
    • 17.20.1 General Provisions
    • 17.20.2 Disabilities
    • 17.20.3 Military Service
    • 17.20.4 Fitness for Duty Examination
    • 17.20.5 Non-Grievability
  • 17.21 Leaves – Candidates for Public Office – Water Agency and Sonoma County Fair and Exposition, Inc.
  • 17.22 Family Care & Medical Leave Under FMLA and CFRA
    • 17.22.2 Eligibility
    • 17.22.3 Family Care and Medical Leave Entitlement
    • 17.22.4 Family Care and Medical Leave to Care for a Covered Service-member With a Service Injury or Illness
    • 17.22.5 Pay Status and Benefits
    • 17.22.6 Relationship of Family Care and Medical Leave to Other Leaves
    • 17.22.7 Relationship to Pregnancy Disability Leave
    • 17.22.8 Notice to the County
    • 17.22.9 Medical Certification
    • 17.22.10 County’s Response to Leave Request
    • 17.22.11 Employee’s Status on Returning from Leave
    • 17.22.12 FMLA/CFRA Procedures, Definitions, and Forms
  • 17.23 Employees will be required to use paid leaves before a leave of absence without pay as shown in the following table
  • 17.24 Leaves – Time Off for Donating Blood
  • 17.25 Disaster Leave
  • 17.26 Paid Parental Leave
    • 17.26.1 Eligibility
    • 17.26.2 Benefit and Use
    • 17.26.3 Coordination of Benefits & Leaves
    • 17.26.4 Program Review Process
    • 17.26.5 PPL Implementation

Article 18: Compensation Benefits

  • 18.1 Mileage Reimbursement
  • 18.2 Deferred Compensation
    • 18.2.1 Deferred Compensation – Voluntary
    • 18.2.2 Deferred Compensation – County Paid Program 
    • 18.2.3 Deferred Compensation – Employee Appeal
    • 18.2.4 Deferred Compensation – Non-Grievability
    • 18.2.5 Deferred Compensation – Program Modification
  • 18.3 414(h)(2) - Tax Deferred Retirement Contribution

Article 19: Layoff and Restoration

  • 19.1 Layoff and Restoration – Water Agency
  • 19.2 Layoff and Restoration – Sonoma County Fair and Exposition, Inc.

Article 20: Discipline

  • 20.1 Discipline Notice and Hearing – Water Agency
  • 20.2 Discipline Notice and Hearing – Sonoma County Fair

Article 21: Safety

  • 21.1 Shared Safety Obligations
  • 21.2 Safety Program
  • 21.3 Safety – Hazard Report, Action, Appeals Process 
  • 21.4 Safety Training 
  • 21.5 Non-Grievability
  • 21.6 Cooperative Committee

Article 22: Miscellaneous Provisions

  • 22.1 Emergency Meals 
  • 22.2 Employment in More Than One Position
  • 22.3 Nondiscrimination for Union Activity
  • 22.4 No Discrimination
  • 22.5 Water Agency Personnel Policies
    • 22.5.1 Classification
    • 22.5.2 Hiring Procedures
    • 22.5.3 Promotional Procedures
    • 22.5.4 Provisional Appointments
    • 22.5.5 Temporary Promotions
    • 22.5.6 Transfer
  • 22.6 Retirement Credit for Prior Public Service
  • 22.7 Distribution
  • 22.8 Retirement Committee

Article 23: No Strike

  • 23.1 Union Representation
  • 23.2 Prohibited Activity
  • 23.3 Union Responsibilities
  • 23.4 Written Assurances
  • 23.5 No Lockout

Article 24: Union Membership

  • 24.1 Union Dues
  • 24.2 Payroll Deductions and Pay Over
  • 24.3 Separation from Unit
  • 24.4 Notice of New Employees and New Employee Orientation
  • 24.5 Hold Harmless

Article 25: Full Understanding and Separability

  • 25.1 Full Understanding, Modification, Waiver
  • 25.2 Separability

Article 26: Grievance Procedure

  • 26.1 Purpose
  • 26.2 Definitions
  • 26.3 Initiation Deadline
  • 26.4 Time Limits
  • 26.5 First Step
  • 26.6 Second Step Grievance
  • 26.7 Second Step Response
  • 26.8 Third Step Grievance
  • 26.9 Third Step Response
  • 26.10 Mediation
  • 26.11 Arbitrable Grievances
  • 26.12 Selection of Arbitrator 
  • 26.13 Arbitration Issues 
  • 26.14 Arbitrator’s Authority and Decision
  • 26.15 Binding / Non-Binding Decision 
  • 26.16 Arbitrator’s Decision Due
  • 26.17 Arbitration Expenses Shared

Article 27: Retirement

  • 27.1 Retirement – Employees Hired On or Before December 31, 2012 and Employees Who Are Hired After That Date if Qualified for Pension Reciprocity
    • 27.1.1 Final Compensation Based on Single Year
    • 27.1.2 3% @ 60 Pension Formula
    • 27.1.3 Required Employee Contribution
    • 27.1.4 Employee Cost Share – 50% of Normal Cost
  • 27.2 Retirement – Employees Hired On or After January 1, 2013
    • 27.2.1 Final Compensation Based on Three Year Average
    • 27.2.2 2% @ 62 Pension Formula
    • 27.2.3 Required Employee Contributions
  • 27.3 Retirement – Credit for Prior Public Service

Article 28: Enactment

Appendix A: Local 39 Salary Tables

Appendix A-1

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Stan Eichenberger
Labor Representative
Phone: (415) 861-1135
seichenberger@local39.org

337 Valencia Street         
San Francisco,  CA  94103 
Google Maps Directions

Download a Printable Version

2019-2023 MOU
(PDF: 1.7 MB)