2019 - 2023 ESCMemorandum of Understanding: Article 2: Definitions
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None of the following definitions are intended to apply in the administration of the County Employee’s Retirement Law of 1937 or to the County’s Civil Service Ordinance, nor the Rules of the Civil Service Commission.
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Appointing Authority
The board, commission, group of persons, officer or person having the power by lawfully delegated authority to make appointment to or removal from positions in the County service.
Base Hourly Rate
The hourly rate corresponding to the salary step in the salary scale to which the employee is assigned.
Bi-Weekly Pay Period
Fourteen (14) consecutive calendar days which begins on a Tuesday and ends with the second Monday thereafter.
Break in Service
A break in employment from the County such as a termination or resignation. A break in service does not occur because an employee is on an unpaid status.
Calendar Year
January 1 through December 31
Compensatory Time
Time off with pay at the base hourly rate to which an employee is entitled, as provided for in this Memorandum, instead of cash compensation.
County
The County of Sonoma, the Sonoma County Water Agency, any of its organizational units or boards and commissions, as administratively determined by the County; may include appointing authority, Board of Supervisors, Chief Administrative Officer or a supervisor.
Domestic Partner
A “domestic partnership” shall exist between two persons, one of whom is an employee of the County, covered by this Memorandum of Understanding, regardless of their gender and each of them shall be the “domestic partner” of the other if they both complete, sign, and cause to be filed with the County an “Affidavit of Domestic Partnership” attesting to the following:
- The two parties reside together and share the common necessities of life;
- The two parties are not married to anyone, eighteen years or older, not related by blood closer than would bar marriage in the State of California, and mentally competent to consent to contract and are not acting under fraud or duress;
- The two parties declare that they are each other’s sole domestic partner and they are responsible for their common welfare;
- The two parties agree to notify the County in writing if there is a change of circumstances attested to the affidavit; and
- The two parties affirm, under penalty of perjury, that the assertions in the affidavit are true to the best of their knowledge.
Termination: A member of a domestic partnership may provide notice of the end of said relationship by filing a statement with the County. In the statement, the person filing must affirm, under penalty of perjury, that (1) the partnership is terminated and (2) a copy of the termination statement has been mailed to the other partner.
New Statements of Domestic Partnership: No person who has filed an affidavit of domestic partnership may file another such affidavit until six months after a statement of termination of the previous partnership has been filed with the County. This requirement does not apply if the earlier domestic partnership ended because of the death of either partner.
Emergency Operations
The performance of County functions or services necessary, in the opinion of the County, to protect or preserve the lives, safety, health, or property of the County.
Employee
Any person legally employed by the County and a member of the bargaining unit represented by the Union.
Employee Full-Time
An employee who is employed in an allocated position which is regularly scheduled for eighty (80) hours of work in each pay period.
Employee Part-Time
An employee who is employed in an allocated position which is regularly scheduled for less than eighty (80) hours of work per pay period. Unless otherwise specified in the Memorandum, the term “part-time employee” shall include both employee 3/4 part-time and employee part-time.
Flex-Time Work Schedule
A non-regular work schedule with or without a consistent pattern as to the number of work hours per day or week, but an arrangement whereby the employee is obligated to perform work and be responsible for flexing the hours of his/her own work schedule in accordance with written arrangements agreed to by the employee and the appointing authority. Employees assigned to a flex-time work schedule will be eligible for overtime only when the hours worked exceed eighty (80) in a pay period.
In-service Hours
All hours in paid status excluding overtime.
Paid Status
Whenever an employee is at work, absent on a paid holiday, absent on leave with pay, or absent on authorized compensatory time off.
Probationary Employee
An employee who is serving a probationary period as provided in the Civil Service Rules.
Probationary Period
A period which is used for the adjustment and evaluation of a newly appointed or reassigned employee as provided for in the Civil Service Rules.
Regular Work Day
A 24-hour period beginning at 12:01 a.m., or as specified by the department and approved by ACTTC/Payroll containing a specified number of work hours (normally 8, 9, 10, or 12 consecutive hours of work) and normally interrupted by a meal break.
Regular Work Schedule
The determination by the County of an employee’s specific work days, work weeks, and work shifts, established on a regular, ongoing basis.
Salary
Means only wages and premiums, but does not include benefits such as insurance, vehicle use, paid leaves or other economic benefits.
Salary Scale
The salary level for any given classification. The salary scale shall consist of nine (9) salary steps, each approximately two and one-half percent (2.5%) apart and identified with the letter “A” through “I.” Each salary scale shall be identified by a number that shall correspond with the cents per hour of the “A” step of that salary scale. Similarly, each step of the salary scale shall be expressed in cents per hour.
Split Work Day
A 24-hour period containing no more than 8, 9, or 10 non-consecutive hours of work.
Work Shift
The hours which an employee is scheduled to work within a regular or split workday.