Deputy Sheriff’s Law Enforcement Management

Memorandum of Understanding
between The County of Sonoma
and DSLEM  (Unit 43)
May 21, 2019 – March 31, 2023 

Table of Contents

Preamble

Article 1: Recognition

  • 1.2 Authorization of Dues Deduction
    • 1.2.1 Certification of Authorization for Deduction
    • 1.2.2 Payroll Deductions

Article 2: Term

Article 3: Definitions

  • 3.1 Non-Application
  • 3.2 Definitions

Article 4: Salaries and Administration of the Salary Schedule

  • 4.1 Salaries          
  • 4.2 Salary Upon Appointment
  • 4.3 Consideration Upon Reappointment or Return
  • 4.4 Extra Help to Permanent Appointment
  • 4.5 Extra Help to Extra Help Appointment
  • 4.6 Return of Extra Help Employees
  • 4.7 Salary Upon Restoration
  • 4.8 Salary Upon Promotion
  • 4.9 Advanced Salary Upon Promotion
  • 4.10 Salary Upon Demotion During Probation (Failed Probation)
  • 4.11 Salary Upon Involuntary Demotion
  • 4.12 Salary Upon Voluntary Demotion
  • 4.13 Salary Upon Reappointment From Voluntary Demotion
  • 4.14 Salary Upon Transfer
  • 4.15 Salary Upon Reallocation of Class
  • 4.16 Salary Upon Reclassification of Position
  • 4.17 Merit Advancement Within Salary Range / Scales
  • 4.18 Effective Date of Merit Increase
  • 4.19 Salary Upon Temporary Promotion
  • 4.20 POST Premiums
  • 4.21 Specialty Premium - Town of Windsor Chief
  • 4.22 Specialty Premium - City of Sonoma
  • 4.23 Hourly Cash Allowance
  • 4.24 Overtime – Sheriffs’ Service Agreements
  • 4.25 Comparison Agencies

Article 5: Health & Welfare Benefits for Active Employees

  • 5.1 Active Employee Health Plans
  • 5.2 Enrollment in County Health (Medical, Dental, Vision, Life Insurance) Plans
    • 5.2.1 County Offered Medical Plan(s)
    • 5.2.2 County Contribution Toward Active Employee Medical Benefits
    • 5.2.3 Dental Benefits
    • 5.2.4 Vision Benefits
    • 5.2.5 Life Insurance
    • 5.2.6 Part-Time Employee – Health Plans       
  • 5.3 Employee Assistance Program 
  • 5.4 Long-Term Disability (LTD)
    • 5.4.1 Claims Disputes Over LTD
  • 5.5 Workers' Compensation Claims Disputes
    • 5.5.1 Workers’ Compensation Temporary Disability – Supplementing with Paid Leave
  • 5.6 Health Benefits – Medical / Pregnancy Disability Leave
    • 5.6.1 Medical, Dental & Vision Benefits – LWOP or Unpaid Absence
    • 5.6.2 Continuation of Health Benefits Coverage
    • 5.6.3 Part-Time Employees – Health Benefits During Leave of Absence
    • 5.6.4 COBRA
  • 5.7 Salary Enhancement Plans
  • 5.8 Plan Documents and Other Controlling Documents
  • 5.9 Health Reimbursement Arrangement (HRA) Contribution

Article 6: Medical Benefits for Future Retirees

  • 6.1 Retiree Medical Coverage
  • 6.2 County Contribution Toward Retiree Medical Costs - Employees Hired Before January 1, 2009
  • 6.3 County Contribution Toward Retiree Medical Costs - Employees Hired On or After January 1, 2009 - Effective January 1, 2009
  • 6.4 Surviving Dependent - County Contribution For Employees Hired Before January 1, 2009
  • 6.5 Surviving Dependent - Eligibility to Participate in a County Offered Medical Plan - Employees Hired On or After January 1, 2009
  • 6.6 DSA Retiree Medical Trust
    • 6.6.1 Contributions to the DSA Trust
    • 6.6.2 Leave Accruals Paid Out at Retirement

Article 7: Hours of Work

  • 7.3 Compensatory Time

Article 8: Deferred Compensation

Article 9: Direct Deposit

  • 9.2 Mail Deposit – Dues and Third Party Premiums 
  • 9.3 Mailing RMT Contributions

Article 10: Personal Property Reimbursement

Article 11: Staff Development

  • 11.1 Staff Development
  • 11.2 Staff Development and Wellness Benefit Allowance Program
    • 11.2.1 Staff Development and Wellness Benefit Allowance – Amounts
  • 11.3 In-Service Training
    • 11.3.1 Payment – In-Service Training
  • 11.4 Physical Fitness
  • 11.5 Non-Grievable

Article 12: Mileage Reimbursement

Article 13: Uniforms and Equipment

  • 13.1 Uniforms
  • 13.2 Equipment
  • 13.3 Use of Uniforms and Equipment

Article 14: Holidays

  • 14.1 Holidays - Paid
  • 14.2 Holidays - Scheduled
  • 14.3 Floating Holiday
  • 14.4 Holiday - Day Observed
  • 14.5 Holiday - Compensation
  • 14.8 Holiday - Part-Time Employees

Article 15: Vacation

  • 15.1 Vacation Accrual
  • 15.2 Vacation Accrual - Part Time Employees
  • 15.3 Vacation Accrual - Rates

Article 16: Sick Leave

  • 16.1 Sick Leave Accrual
  • 16.2 Sick Leave Use
    • 16.2.1 Sick Leave Use – Non-FMLA/CFRA/PDL Leave
    • 16.2.2 Sick Leave Use - FMLA/CFRA/PDL Qualifying Leave
  • 16.3 Sick Leave - Documentation
    • 16.3.1 Annual Period – Allocated Employees
    • 16.3.2 First Forty Eight Hours
    • 16.3.3 Subsequent Hours
    • 16.3.4 FMLA/CFRA/PDL
  • 16.4 Restoration of Accrued Sick Leave
  • 16.5 Sick Leave Conversion at Regular Retirement
  • 16.6 Sick Leave - Payoff at Regular Retirement
  • 16.7 Sick Leave - Distribution at Layoff or Non-Duty Related Death
  • 16.8 Sick Leave Distribution At Disability Retirement or Duty Related Death
  • 16.9 Family Care & Medical Leave Under FMLA and CFRA
    • 16.9.2 FMLA/CFRA Eligibility
    • 16.9.3 Family Care and Medical Leave Entitlement
    • 16.9.4 Family Care and Medical Leave to Care for a Covered Servicemember With a Service Injury or Illness
    • 16.9.5 Pay Status and Benefits
    • 16.9.6 Relationship of Family Care and Medical Leave to Other Leaves
    • 16.9.7 Relationship to Pregnancy Disability Leave
    • 16.9.8 Notice to the County
    • 16.9.9 Medical Certification
    • 16.9.10 County’s Response to Leave Request
    • 16.9.11 Employee’s Status on Returning From Leave
    • 16.9.12 FMLA/CFRA Procedures, Definitions, and Forms
    • 16.9.13 Leaves of Absence Without Pay Usage Reference Table
  • 16.10 Paid Parental Leave
    • 16.10.1 Eligibility
    • 16.10.2 Benefit and Use
    • 16.10.3 Coordination of Benefits & Leaves
    • 16.10.4 Program Review Process

Article 17: Compassionate Leave

Article 18: Court Leave

Article 19: Jury Duty

Article 20: Voting

Article 21: Sabbatical Leave

Article 22: Disaster Leave

Article 23: Employment in More Than One Position

Article 24: Employee Assistance Program

Article 25: Annual Physical

Article 26: Retirement

  • 26.1 Safety Employees Hired Before January 1, 2013 (3% at 50 Enhanced Safety Retirement Program)
    • 26.1.1 Final Compensation Based on Single Year
    • 26.1.2 3% @ 50 Pension Formula
    • 26.1.3 Required Employee Contribution
    • 26.1.4 Employee Cost Share – 50% of Normal Cost
  • 26.2 New Retirement Tier For Safety Employees Hired On or After January 1, 2013
    • 26.2.1 Final Compensation Based on Three Year Average
    • 26.2.2 2% @ 50 – 2.7% @ 57 Pension Formula
    • 26.2.3 Required Employee Contribution
  • 26.3 Retirement - Credit for Prior Public Service
  • 26.4 County and Labor Retirement Benefits Committee

Article 27: Grievance Procedure

Article 28: Management Rights

Article 29: Unlawful Discrimination

Article 30: Association

  • 30.1 Paid Leave “Pool”

Article 31: No Strike

Article 32: Full Understanding, Modification, Waiver

  • 32.3 Exceptions to Waiver Clause
  • 32.7 Incorporate Side Letters Into MOU
  • 32.8 Health and Welfare Benefits Health Care Reform Compliance Reopener

Article 33: Invalid Sections

Article 34: Bilingual Pay

  • 34.3 Daily Assignment

Article 35: Distribution of Memorandum of Understanding and Enactment

Appendix A: Salary Table

Appendix B: Equity Table

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Andrew Cash
Representative
Phone: (707) 565-4736
andrew.cash@sonoma-county.org

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