Annual Enrollment

2021 - 2022 Benefits Annual Enrollment

Doctor Tablet Annual Enrollment

Annual Enrollment is now closed.

For questions regarding Benefits Annual Enrollment, please contact the HR Benefits Unit at benefits@sonoma-county.org or (707) 565-2900.

Annual Enrollment is now CLOSED

eP Employee Self-ServiceNeed assistance with Employee Self Service?  The Instructions and FAQ's can help.

Educational Sessions

Interested in learning more about the 2021-2022 benefits? Join an Educational Session! 

Employee Life Insurance Educational Sessions - 

No Additional Sessions Scheduled

    Extra-Help and Employee Educational Sessions - 

    No Additional Sessions Scheduled

      Retiree Non-Medicare Educational Sessions -

      No Additional Sessions Scheduled

        Retiree Medicare Educational Sessions - 

        Select the sessions you are interested in to add it them your Outlook calendar.  The Zoom meeting information is in the calendar link. 

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        Life Insurance - Special Enrollment

        The County of Sonoma will be transitioning its Life Insurance Plans to UnitedHealthcare effective June 1, 2021. Your current Basic, Supplemental and Dependent Life elections will transition to UHC with no additional action required from you. 

        For the upcoming annual enrollment period, March 8 - 26, 2021, UnitedHealthcare is offering a Special Enrollment opportunity to all eligible participants to enroll in Supplemental Life without providing proof of good health.

        Guaranteed Issue (GI)

        The GI limit has been increased!  During this Special Enrollment opportunity, you can elect Supplement Life insurance up to 3x your Basic Life coverage without providing proof of good health.  Any Supplemental Life elections over 3x your Basic Life coverage amount requires Evidence of Insurability (EOI).  Your combined Basic and Supplemental Life coverage cannot exceed $500,000.

        Examples of Supplemental Elections

        Understanding Evidence of Insurability

        The Supplemental Life Rates will remain unchanged for the 2021-2022 plan year.

        Beneficiary Designation

        UnitedHealthcare will accept your current Beneficiary Designation form on file. It is recommended that you complete a new Beneficiary Designation Form if;

        • It has been more than 5 years since you last completed your beneficiary designation
        • You have a spouse and they were not elected as your beneficiary
        • You do not recall who you elected as your beneficiary

        If you would like your Beneficiary Designation to be effective prior to June 1, 2021, you will need to complete The Hartford's Beneficiary Designation form.  You do not need to complete a form for each provider.  UHC will accept The Hartford's Beneficiary Designation form.  UHC has two Beneficiary Designation forms to choose from.  In most circumstances you will use the standard Beneficiary Designation form.  If you will be electing someone other than your Spouse as your Primary Beneficiary, even partially, you will need to complete the Community Property State Beneficiary Designation form.

        Portability

        At the time of retirement or separation from the County of Sonoma, you can elect to port your Basic, Supplemental and Dependent Life insurance to a Term Life Plan with UHC. To view portability premiums, see page three of the Request for Portability of Basic and Supplemental Employee & Dependent Life Insurance enrollment form.

        To be eligible for portability, you must be employed with the County for a minimum of 3 months from initial start of the plan.  If you enroll, or increase, your coverage now, your elections will be effective June 1, 2021.  To be eligible to port the newly elected amount you will need to remain actively employed by the County for a minimum of 3 months, or September 1, 2021.

        Determining your Current Basic Life Coverage

        Your Basic Life coverage is determined by your Bargaining Unit.  To help you determine your Basic Life coverage, review the Levels of Coverage chart. 

        Making Election Changes

        To take advantage of this Special Enrollment, login to Employee Self Service (ESS) and make your elections along with all other benefit plan changes within Annual Enrollment.  The Special Enrollment period ends March 26, 2021. 

        Employees

        What's new for 2021-2022

        New Life Insurance Provider - UnitedHealthcare® 

        Effective June 1, 2021, the Life Insurance provider will be UnitedHealthCare® (UHC).  The Supplemental and Dependent Life Insurance premiums will remain unchanged. The transfer to this new provider allows us to offer a one-time Special Enrollment opportunity with a guaranteed issue of up to 3x your basic life coverage without completing an Evidence of Insurability form. Your Basic and Supplemental life cannot to exceed $500,000 combined.  Review your MOU, Salary Resolution or Contract for more information regarding your eligible life elections.  

        Vision Plan Enhancements

        VSP has increased some frame allowances.  View the VSP Benefits Highlights for more information. 

        Rates

        Most employee rates continue to have a zero semi-monthly employee cost.  View the Semi-Monthly Medical Plan Premiums for more information

        What Can I Do During Annual Enrollment?

        • Enroll, waive coverage (due to enrollment in other group coverage or Covered CA) or decline coverage
        • Change your medical plan and/or dental plan coverage level
        • Enroll, or change your supplemental life insurance election
        • Add, waive (due to enrollment in other group coverage or Covered CA), or drop medical, dental, vision and/or dependent life insurance coverage for your dependents

        How Do I Make Changes?

        • Login to Employee Self Service (ESS)
        • If you do not have access to a computer, contact your Payroll Clerk or the HR Benefits Unit at Benefits@sonoma-county.org for an Enrollment Form

        What If I Want To Keep My Current Election?

        • If you take no action your current benefit elections will continue effective June 1, 2021 through May 31, 2022. Be aware, that making no change is considered an election to retain the benefits currently in place for the upcoming plan year. At minimum, we recommend you attend an Annual Enrollment meeting, verify and confirm your dependents on each plan and ensure that only your eligible dependents are covered.

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        Retirees

        What's new for 2021 - 2022

        Medicare Eligible?

        If you are Medicare Eligible, you now have another medical provider option.  Western Health Advantage now has a Medicare Advantage MyCare10/0 plan. This plan allows you to enroll Medicare and non-Medicare dependents.  For more information view the  Retiree Benefits Guide or visit  Western Health Advantage.

        New Life Insurance Provider - UnitedHealthcare®

        Beginning with the new plan year effective June 1, 2021, the new Life Insurance plan administrator will be UnitedHealthcare (UHC). The premium for Retiree Life Insurance has been reduced. The new monthly premium rate for $2,000 coverage is $1.97 and the monthly premium rate for $10,000 coverage is $9.85. If you are enrolled in Life Insurance, the new rate will change on your May 28, 2021 pension check. Life insurance can only be elected at the time of retirement.   

        You are required to have a beneficiary form on file. We encourage you to complete a new beneficiary form if;

        • You do not remember who has been designated as your beneficiary
        • You have a spouse and they were not designated, or only partially designated, as the beneficiary
        • You have not completed a beneficiary form within the last 3 years

        If you would like your Beneficiary Designation to be effective prior to June 1, 2021, you will need to complete The Hartford's Beneficiary Designation form.  You do not need to complete a form for each provider.  UHC will accept The Hartford's Beneficiary Designation form.  UHC has two Beneficiary Designation forms to choose from.  In most circumstances you will use the standard Beneficiary Designation form.  If you will be electing someone other than your Spouse as your Primary Beneficiary, even partially, you will need to complete the Community Property State Beneficiary Designation form.  

        What Can I Do During Annual Enrollment?

        • Change your medical or dental plan election(s)
        • Enroll in one of the retiree dental plans
        • Drop coverage for your dependents

        How Do I Make A Change?

        Complete a Retiree Enrollment Change form and return to the HR Benefits Unit. Forms cannot be received prior to the start of the Annual Enrollment period beginning March 15, 2021.

        Due to COVID 19 regulations, enrollment forms cannot be hand delivered to the HR Benefits Unit.  You can return your completed forms in one of the following ways. 

        • Email -   Benefits@Sonoma-County.org
        • Drop off - into the drop box outside the main entrance (by the Human Resources entrance) in the back of the administration building
        • Mail In-
        • County of Sonoma
          c/o HR Benefits Unit
          575 Administration Drive
          Suite 116B
          Santa Rosa, CA 95403

        What If I Want To Keep My Current Election?

        If you take no action your current benefit elections will continue effective June 1, 2021 through May 31, 2022. Be aware, that making no change is considered an election to retain the benefits currently in place for the upcoming plan year. At minimum, we recommend you attend an Annual Enrollment meeting, verify and confirm your dependents on each plan and ensure that only your eligible dependents are covered.

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        Extra-Help Employees

        Rates

        Extra-Help Employee rates have changed slightly for the 2021-2022 plan year beginning June 1st.  View the Semi-Monthly Extra-Help Medical Plan Premiums webpage for more information.

        What Can I Do During Annual Enrollment?

        • Enroll in medical coverage
        • Change medical plans
        • Add/drop/waive dependents from your medical coverage
        • Decline medical coverage

        How Do I Know If I Am Eligible?

        • You must generally be scheduled to work 40 hours in a pay period and 80 hours in the two consecutive pay periods prior to Annual Enrollment.
        • Currently enrolled in County offered medical benefits due to prior eligibility
        • Your enrollment in medical benefits is subject to verification of eligibility per your applicable MOU or Salary Resolution.

        What Am I Eligible For?

        • Medical - limited to Kaiser Permanente, Sutter Health Plus, and Western Health Advantage
        • Employee Assistance Program (EAP)
        • CareCounsel Health Advocacy Program

        You do not need to elect EAP or CareCounsel.  EAP is provided to all Extra Help employees at the start of employment.  You will automatically be enrolled in the CareCounsel Health Advocacy Program once you become eligible.

        Things To Know

        Per your MOU or the Salary Resolution, the County Contribution to your medical plan enrollment is pro-rated by the number of hours you work in that specific pay period. You will receive the full County Contribution if you work 40 or more hours in a pay period. For each pay period in which an Extra-Help employee works more than 20 hours, but fewer than 40 hours, the County contribution will be pro-rated, which means that the amount of the County Contribution each pay period will vary as you increase or decrease your hours. If you work less than 20 hours in a pay period, no County Contribution will be made.

        If you are not making any changes to your medical plan or coverage levels, you do not need to take any action during Annual Enrollment. All current coverages will continue into the 2021-2022 plan year if you do not make any election changes.

        What If I Want To Keep My Current Election?

        If you take no action your current benefit elections will continue effective June 1, 2021 through May 31, 2022. Be aware, that making no change is considered an election to retain the benefits currently in place for the upcoming plan year. At minimum, we recommend you attend an Annual Enrollment meeting, verify and confirm your dependents on each plan and ensure that only your eligible dependents are covered.

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        CareCounsel

        Need help with Benefit Enrollment Decisions?
        Have a question regarding a claim?
        Looking for a new provider?

        Contact CareCounsel Health Advocacy Program at (888) 227-3334 or at staff@carecounsel.com.  Member Care Specialists are available 6:30 a.m. to 5 p.m. PST Monday thru Friday.

        This is a confidential service staffed by health care experts who can answer your questions about the differences between health plans offered by the County, how to use your health plan, and help resolve problems you encounter with your medical, dental or vision plans.  CareCounsel is not  a health insurance plan, but is an advocacy service dedicated to hep you get the best out of your health plans and to help you access the care you need.  When you use the health advocacy service, you have CareCounsel's assurance that no identifying information will be shared with the County. 

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        Contact Information

        Benefits Unit

        Human Resources Department

        Business Hours
        Monday – Friday
        8:00 AM – 5:00 PM
        Contact us by Phone
        Address
        575 Administration Drive
        Room 116 B
        Santa Rosa, CA 95403
        38.465237, -122.725363

        Employee Forms

        Extra-Help Forms

        Retiree Forms

        Benefit Guides