Recording Requirements

Recordings may be sent in by mail, dropped off in our drop box outside the office, submitted through electronic recording, or in-person during business hours.  Please check the current business hours to the right under Contact Information.

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Important Notice

Important Information 75x40The staff of the Clerk-Recorder-Assessor's Office are forbidden by California legal codes to practice law or provide legal advice; this prohibition includes giving advice about what forms you might need or how you should fill them out.

To ensure same day recording of your documents, please be sure we have them by 4:00 p.m. Mondays, Tuesdays, Thursdays, Fridays and by 3:00 p.m. Wednesdays.

About Recording Requirements

  • Certain requirements apply to almost any document(s) you want to record.
  • Please make sure to take these requirements into consideration as you prepare your document(s) for recording in order to facilitate timely recording of your document(s) and to avoid unnecessary penalties at recording time.
  • The Recorder's Office does not have forms and cannot provide advice on how a document should be completed.
    The Sacramento Law Library is a free resource for many forms

Please visit the Recorder Fee Schedule page for information about Recording Fees, Notification Fees, Copy Fees, Taxes and other important details.

Visit Recorder Fee Schedule page

General Recording Requirements

Documents Transferring Title
Documents transferring title must contain the Assessor's Parcel Number (APN) and must be accompanied by a Preliminary Change of Ownership Report
Documents must be clearly readable and capable of producing a legible microfilm record.
Names Under Signatures
Names must be printed or typed under all signatures and business names.
Notary Acknowledgement
Documents affecting title to real property must be properly acknowledged.
Documents shall be identified as to type.
Names of parties to be indexed must be contained in the document.
Return Address
Only enter the address to which the document is being returned in this area leaving a 2 inch margin from top of page. Address for mailing tax statements should be at the bottom of the first page of the document.  

Address for Delivery

Your document accompanied by the proper fees may be delivered to:

Sonoma County Recorder
585 Fiscal Drive, Suite 103
Santa Rosa, CA 95403

Please Note

Depending on the type of document, additional requirements may apply.

Non-Recordable Documents

Negotiable Instruments such as

  • Stocks
  • Bonds
  • Money

Vital Records

  • Birth Certificates
  • Death Certificates
  • Passports
  • Citizenship Papers
  • Copyrights
  • Wills
  • Trademarks

Contact Information

Deva Marie Proto

County Clerk-Recorder-Assessor-Registrar of Voters

Business Hours
Monday – Tuesday
9:00 AM – 1:00 PM
12:00 PM – 4:00 PM
Thursday – Friday
9:00 AM – 1:00 PM

Phone and Email Hours are 8am to 4pm daily.

Note: No fee transactions or document processing within 30 minutes of closing


County Clerk-Recorder Office

585 Fiscal Drive

Room 103

Santa Rosa, CA 95403
38.4659106, -122.7251807

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Payment Information

Payment Options
Clerk-Recorder accepts payments by cash, checks, credit or debit cards.

Cover Sheet Template

Re-recording Corrective Affidavit

Corrective Affidavit for Minor Correction
Corrective Affidavit for re-recording due to minor correction pursuant to

Government Code Section 27201

Public Records Search

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Search Online Index of Sonoma County Public Records
Search Our Online Index of Public Records: Official Public Records, Fictitious Business Names, Professional Registrations, CEQA Filings

Before Searching Older Records

When searching for a record prior to 2010, remember to use abbreviations; after January 1, 2010, search under the exact name of the person or company.

1964-1989 Records Cross-Reference

1990-2010 Record Cross-Reference