Official Public Record Copies
Sonoma County business owners have received solicitations from a private company encouraging them to obtain a certified copy of their property Grant Deed for a fee of $89.00. Read more about this and other scams
County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing. To purchase a document, you must provide the document number of the document you wish to obtain.
About Official Public Records
Government Code § 6254.21 and related codes prohibits the posting of images of recorded and filed documents online. The County Clerk-Recorder index of documents are available online. Members of the public can view all recorded and filed documents in the office of the County Clerk-Recorder.
Copies of Official Public Records are available for purchase in the office or by mail request. Emailed copies of documents are available only for records between 1980 and present, that are less than 10 pages (due to email attachment size restrictions). Certified copies of records are not available to be emailed.
County Clerk-Recorder staff cannot perform research or identify which documents you may be interested in purchasing. To purchase a document, you must provide the document number of the document you wish to obtain.
Search our online Index of Public Records. Fictitious Business Names, Official Public Records, Professional Registrations and more.
Search Sonoma County Document Index Now
Search the 1830-1963 Grantor/Grantee Indices
Requests for these documents will be made by mail using the Official Public Record Copies Request form
Official Public Record Copies
- Customers have the following options when requesting a copy of an Official Public Record:
- Online: Look up your property using the Sonoma County Document Records Search. The cost of downloading an official record is $4.00 per document. A certified copy may also be ordered for shipment. The cost for a certified copy is the same as an In Person transaction at $4.00 per document.
Certified copies may not be downloaded and will be processed and mailed by our staff. Credit and debit cards are accepted, although a $2.00 convenience fee is charged per transaction.
- In Person: The cost of an official record is $5.00 per page - for a certified copy, the cost is an additional $4.00 per document.
Payment can be made by cash or check. Credit and debit cards are accepted, although a $2.50 convenience fee is charged with the usage of a card.
- By Mail: Look up your property using the Sonoma County Document Records Search to find out how many pages are in the official record, and then enclose $5.00 for each page - for a certified copy, enclose an additional $4.00 per document.
Mail your request to:
Clerk-Recorder-Assessor
Attn: Copy Desk
585 Fiscal Drive Room 103
Santa Rosa, CA 95403
Mail processing time is 2 - 3 weeks.
Contact Information
County Clerk-Recorder-Assessor-Registrar of Voters
Contact us by Phone
- Monday – Friday
- 9:00 AM – 4:00 PM
Address
County Clerk-Recorder Office
38.4659106, -122.7251807
Active Scams
Active scams for services that are offered at our office for low or no cost!
Payment Information
Payment Options
Clerk-Recorder accepts payments by cash, checks, credit or debit cards.
Public Records Search
Search Records Now
Search Online Index of Sonoma County Public Records
Search Our Online Index of Public Records: Official Public Records, Fictitious Business Names, Professional Registrations, CEQA Filings
Before Searching Older Records
When searching for a record prior to 2010, remember to use abbreviations; after January 1, 2010, search under the exact name of the person or company.
1964-1989 Records Cross-Reference
1990-2010 Record Cross-Reference
Official Record Copies Request Forms