All agencies will receive site visits in 2021; site visits will take place virtually.
You and your staff will be invited to an additional interview with the CoC Competition Evaluation Ad Hoc Committee to discuss concerns that may have arisen through the review process and site visits. Both interviews and site visits will enable providers to discuss project and agency monitoring forms and address any questions that have arisen with committee members. Please have the following staff present at site visits as well as any follow-up interviews:
- Program manager
- Direct service staff
- Staff in charge of financial and grants management
On April 28th the CoC Board will approve final scoring, receive an initial report on the renewal evaluation process and overall CoC NOFA process. The CoC Board will make final determinations at a meeting after the Continuum of Care NOFA has been released from HUD.
Conditional vs. Unconditional Renewal
Policies for conditional vs. unconditional renewal are as follows: once projects have been scored, a threshold for unconditional renewal will be established at 80% of the top score. Projects scoring below the threshold will be asked to develop a plan to address performance issues before the release of the 2021 Notice of Funding Availability, or to voluntarily give up award moneys to be reallocated to a new project. Determination of any conditions to renewal will be made during the first week of June 2021. Any required Corrective Action Plans must be submitted for approval by June 14, 2021 so that a final determination can be made as to whether the project goes forward for renewal, via the 2021 CoC Competition Ad Hoc Evaluation Committee and CoC Coordinator’s recommendation to the CoC Board.
Looking Forward to the 2021 CoC Application Period
We anticipate the 2021 application period may open as early as June 2021 and that the evaluation process could potentially overlap into the application period. If the application is delayed 30 days or more following completion of the evaluation process, staff will distribute a Reallocation Questionnaire by which CoC-funded agencies must inform the CoC if they do not intend to submit a project for renewal, or if they expect to reduce their request. We will also release a local RFP for possible new projects after the 2021 application is released.