Continuum of Care

2021 Continuum of Care Competition Project Review Process

The Sonoma County Continuum of Care (CoC) reviews eligible renewal projects on an annual basis prior to the opening of the annual CoC Competition Notice of Funding Availability (NOFA). 

Preliminary analysis is conducted during this process by the CoC Competition Evaluation Ad Hoc Committee comprised of impartial Continuum of Care Board members.  The CoC Competition Evaluation Ad Hoc Committee then provides recommendations on rating and ranking to the Sonoma County CoC Board, typically in May- June of each year. 

After the Notice of Funding Availability (NOFA) is released, the CoC Competition Evaluation Ad Hoc Committee rates and ranks all renewal and new projects for the competition (including new projects from reallocated funding and/or new projects for bonus project funding). 

The CoC Board makes final decisions on rating and ranking of all projects in Tier 1 and Tier 2 funding during the NOFA period.  CoC Board meetings are open to the public, and community feedback is welcomed.   

Deadline to Submit Documents for Project Evaluations

All documents must be received by 5:00 pm, April 30, 2021. Points will be deducted for late submissions.

Due to the COVID-19 pandemic, HUD automatically renewed all projects in 2020. In order to more closely align with best practices from HUD, we will continue the process for rating and ranking slightly adjusted in 2019 in order to evaluate both renewal and new projects on a more equitable basis.

Please read the 2021 Continuum of Care Competition instructions carefully for changes from the 2019 Competition.

Renewal and New Project Evaluation Materials for 2021

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Schedule of Events for Renewal and New Project Evaluations

TimeframeTasks
Week of March 28thMemo and requirements for submission released
Week of April 10thCoC Competition Evaluation Ad Hoc Committee Review and Approval of Scoring
April 28thReport to CoC Board on FY21 Process and Approval of Scoring
April 30thRenewal documentation due
Week of May 10thPreliminary review of renewal documentation completed
Week of May 10thCoC Competition Evaluation Ad Hoc Committee Meeting – Review of Renewal Documents
May 17th– May 28thSite visits to all programs (Likely virtual)
Week of June 1stCoC Competition Evaluation Ad Hoc Committee evaluation completed; Evaluation Committee recommendations on any corrective action plans submitted
June 14th

Corrective action plans due (if applicable)

June 23rdFinal report on corrective action to CoC Board; Preparation for final review and ranking of all new and renewal projects when FY21 Continuum of Care Notice of Funding Availability (NOFA) is released
June-July (TBD) Continuum of Care NOFA released
July (TBD) Local Request for Proposals for new projects released
August (TBD)Rating and Ranking of New and Renewal Projects by CoC Competition Evaluation Ad Hoc Committee
August 25thFinal Rating and Ranking of New and Renewal Projects by CoC Board and Submission of CoC NOFA

Renewal Evaluation Process

The annual Renewal Evaluation Memorandum contains details on site visits/monitoring, overall schedule of events, scoring schema, and detailed information of required items for submission to the Collaborative Applicant (Sonoma County Community Development Commission). The following list includes details for Renewal Project Reviews (prior to the release of the CoC NOFA):

  1. The Continuum of Care Coordinator and HMIS Coordinator update the annual project review process (March-April)
  2. Renewal project applicants submit materials to the CoC Coordinator for review
  3. The CoC Competition Evaluation Ad Hoc Committee, comprised of impartial CoC Board members, completes an initial assessment and review of renewal projects.
  4. Agencies that are considering transferring a grant or voluntarily reallocating funding—due to not meeting HUD performance expectations, lack of capacity, etc.—may consult with the CoC Coordinator anytime.
  5. Projects that do not yet have performance data for a full year of operation will be held harmless and automatically placed into Tier 1 once the competition opens.
  6. Renewal projects that do not meet 80% of the top scoring renewal project during preliminary analysis will be offered a Corrective Action Plan.
  7. Renewal HMIS and Coordinated Entry Projects will be ranked at the bottom of Tier 1 as these are mandated system components.
  8. All renewal projects will be rated and ranked based on the Renewal Project Scoring Tool.
  9. Renewal projects will also be reviewed on their performance for the two years prior to the current year, including the project’s position on the Final Priority List submitted in the CoC Competition.
  10. The CoC Board will approve rating and ranking of all renewal projects after the CoC NOFA opens. 

New Project Review and Final Priority List

After the CoC NOFA is released, application and project review documents are updated to address new HUD priorities in the NOFA.  The CoC Coordinator will review and update any proposed changes to scoring to the CoC Competition Evaluation Committee Group. 

During the NOFA period, the following process will be followed:

  1. Amounts for new funding through bonus project funding and reallocated funding will be announced via a public Request for Proposals (RFP).  Applicants will be required to attend a mandatory Bidder’s Conference.  New applicants to CoC Funding are highly encouraged to attend and discuss the applying for CoC funding with the CoC Coordinator.
  2. All renewal and new projects will submit applications to the Sonoma County Community Development Commission (CoC Lead Agency and Collaborative Applicant).  This includes required application materials for e-snaps, match documentation, and supplemental questionnaires. 
  3. The CoC Competition Evaluation Ad Hoc Committee will meet to review and rank all renewal and new projects as well as make a final recommendation on the Priority List. 
  4. The CoC Board will make final decisions about reallocation of funding and ranking of all projects on the Priority List.  

For more information, please contact the CoC Coordinator, Karissa White at (707) 565-1884 or Karissa.White@sonoma-county.org.

Contact Information

Michael Gause

Ending Homelessness Program Manager


Karissa White
Continuum of Care Coordinator

Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Mail Address

Sonoma County Community Development Commission

1440 Guerneville Road
Santa Rosa, CA 95403


Due to COVID-19 restrictions, our Santa Rosa offices are closed to the public at this time. Please contact us by phone or email.

2021 Continuum of Care Competition

Schedule of Events

Continuum of Care Board

2021 CoC Renewal Project Evaluations Schedule of Events

Past Continuum of Care Competitions