Continuum of Care

2021 Continuum of Care Competition Project Review Process

The Sonoma County Continuum of Care (CoC) reviews eligible renewal projects on an annual basis prior to the opening of the annual CoC Competition Notice of Funding Availability (NOFA). 

Preliminary analysis is conducted during this process by the CoC Competition Evaluation Ad Hoc Committee comprised of impartial Continuum of Care Board members.  The CoC Competition Evaluation Ad Hoc Committee then provides recommendations on rating and ranking to the Sonoma County CoC Board, typically in May- June of each year. 

After the Notice of Funding Availability (NOFA) is released, the CoC Competition Evaluation Ad Hoc Committee rates and ranks all renewal and new projects for the competition (including new projects from reallocated funding and/or new projects for bonus project funding). 

The CoC Board makes final decisions on rating and ranking of all projects in Tier 1 and Tier 2 funding during the NOFA period.  CoC Board meetings are open to the public, and community feedback is welcomed.   

2021 CoC Competition Tier 1 Priority List

On October 7, 2021 the Sonoma County Continuum of Care (CoC) Board approved rating and rankings for new and renewal projects in the FY 2021 Continuum of Care Competition.  The full priority list is attached and listed below.

Download the full priority list 

RankProjectTypeRequest AmountScore
1 Mill Street Supportive Housing PSH - R $96,255 83.45
2 SAY Sponsor Based Rental Assistance PSH - R $253,256 82.72
3 Catholic Charities Permanent Supportive Housing Santa Rosa 2 PSH - R $632,281 81.25
4 Samaritan FACT PSH - R $107,138 80.4
NA Rental Assistance- Chronically Homeless Persons with Mental Illness* PSH - R $ - 78.98
5 Community Based Permanent Supportive Housing PSH - R $287,899 78.71
6 Rental Assistance- Youth with Disabilities PSH - R $79,226 78.27
7 Sanctuary Villas PSH - R $62,324 77.5
8 Rental Assistance – Persons with HIV/AIDS PSH - R $643,414 76.51
NA Rental Assistance- Homeless with Chronic Health Problems* PSH - R $ - 76.15
9 Stony Point Commons PSH - R $58,562 76.13
10 Sonoma SCIL PSH - R $262,217 75.51
11 RRH for Vulnerable Survivors of DV RRH - R $257,952 66.82
12 Reach for Home North County RRH* RRH - R $86,539 Not Rated
13 Coordinated Intake Expansion Project CE- R $349,991 NA
14 Homeless Management Information System (HMIS) Expansion Project** HMIS - R $187,907 NA
15 HMIS Expansion 2019** HMIS – R $139,250 NA
16 Catholic Charities Permanent Supportive Housing Santa Rosa 2 Expansion PSH – N Exp $143,000 88.95
17 SAY Sponsor-Based Rental Assistance Expansion PSH – N Exp 47,273 87.9
18 St. Vincent de Paul Commons PSH PSH - N $302,100 60.4
Total $3,996,584

Notes

Voluntary Reallocation

 *The following projects voluntarily reduced their eligible funding amount in order to make additional renewal funding available for reallocation to new projects: 

  • Sonoma County Community Development Commission, Renewal Rental Assistance - Chronically Homeless Persons with Mental Illness- Full project reallocation of $116,337
  • Sonoma County Community Development Commission, Renewal Rental Assistance - Homeless with Chronic Health Problems- Full project reallocation of $252,098
  • Reach for Home, North County RRH – Reduced project from $210,477 to $86,539.00

 The combined reallocated funding supports projects #13, #14, and #15 on the Priority Listing. 

Consolidations

**As permitted in the 2021 Continuum f Care Competitions, the following projects applied for consolidation of grants this year:

  1. The Sonoma County Community Development Commission applied for the following projects to be consolidated. Each project was submitted individually as required by the 2021 CoC NOFO:
    1. Homeless Management Information System (HMIS) Expansion
    2. HMIS Expansion 2019 

Projects not rated 

  • Reach for Home North County RRH, was not scored due to lack of full Annual Performance Report (APR) submission and the agency has not yet begun serving clients. 
  • Sonoma County Community Development Commission’s Coordinated Entry Expansion Project, HMIS Expansion 2019, and Homeless Management Information System (HMIS) Expansion Project are mandated projects for the Sonoma County Continuum of Care.  Because these are mandated activities, these projects were not scored as part of the evaluation process.  

Tier 1 and Tier 2

Due to a high amount of voluntary project reallocation, there are no projects that are straddling tiers. All projects, new and renewal, are placed into tier 1 and being recommended for full funding. 

New Project Scoring Decision

Although New projects #16 and #17 numerically scored higher than all other projects listed on the priority list, the Sonoma County 2021 CoC Competition Evaluation Ad Hoc Committee recommended these projects be placed below renewing projects as they are expansions of existing renewals. 

FY 2021 Continuum of Care Local Request for Proposals

Notice is hereby given for the release of the Sonoma County Continuum of Care Fiscal Year 2021 Continuum of Care Local Request for Proposals (RFP) as part of the FY 2021 Continuum of Care Competition. Please review the local RFP carefully for timeline and pertinent deadlines. Approximately $199,829 in competitive bonus funding is now available for one (1) or more new permanent supportive housing, rapid rehousing, joint transitional-rapid rehousing, or HMIS/Coordinated Entry projects. Approximately $329,953 in competitive bonus funding is also available for one (1) or more bonus projects serving victims of domestic violence (see NOFO for more details). Finally, approximately $503,912 in competitive funds set for reallocation is available one or more permanent supportive housing projects (PSH), rapid rehousing projects (RRH), joint transitional housing-rapid rehousing projects (TH-RRH), HMIS projects, or Coordinated Entry projects. The local deadline for new and renewal projects in E-snaps has been extended to September 28, 2021 at 11:59 PM PST. Please see Addendum #2 below for more details on this extension. 

A mandatory Bidders Conference for new project funding is scheduled for Wednesday, September 8, 2021, from 9:00-10:30 AM. Due to the COVID-19 pandemic, this meeting will be held virtually through Zoom. Login information can be accessed on page 11 of the RFP, Attachment 1- Continuum of Care Application Detailed Timeline, and is also listed below. Applicants new to the Continuum of Care funding stream are strongly encouraged to apply and should contact Continuum of Care Coordinator Karissa White directly at Karissa.White@sonoma-county.org or by telephone at 707-565-1884 as soon as possible.

HUD Notice of Funding Opportunity (NOFO) For FY 2021 Continuum of Care Funds Sonoma County Request for Proposals (RFP)

FY 2021 Continuum of Care Funds Sonoma County Request for Proposals (RFP) Addendum 1 Reallocation Funding  

CoC Local RFP FY 2021 Addendum 2- Submission Deadline Extension

Supplemental Questionnaire for New Projects 

Please review the provisions of this local RFP in full, and note the local and final deadlines as follows: 

Bidder’s Conference for NEW Projects:  September 8, 2021
CoC Bidder’s Conference Agenda
CoC Bidder’s Conference Powerpoint Presentation
Video

Renewal/Reallocation Questionnaires:  September 10, 2021
Technical Assistance Session (e-snaps):  September 10, 2021
Technical Assistance Session (applications): September 14, 2021
Local Submissions in E-Snaps: September 24, 2021
Final Submission by CoC:  November 16, 2021

MANDATORY Bidder’s Conference for NEW Projects, September 8, 2021
9:00am -10:30am, Virtual Zoom meeting, login information listed below
Zoom Meeting Link:  https://sonomacounty.zoom.us/j/92473216604?pwd=c25xWDRaVmhGNS9jajJ4ZCtFWGdEdz09
Telephone: +1 669 900 9128 US
Meeting ID: 924 7321 6604  
Passcode: 244361

Technical Assistance Session for Applicants: Introduction to e-Snaps, September 10, 2021
1:30pm – 3:30pm, Virtual Zoom meeting, login information listed below
Zoom Meeting Link:  https://sonomacounty.zoom.us/j/91499430282?pwd=MzFYUkIzTFp0VkkvTjdaVVNLaW1Gdz0
Telephone:  +1 669 900 9128 US
Meeting ID: 914 9943 0282   
Passcode: 095245 
E-snaps Training September 10, 2021 (PDF: 2.1 MB)

Technical Assistance Session for All Applicants: Project Applications in e-snaps, September 14, 2021
9:30am – 11:00am, Virtual Zoom meeting, login information listed below
Zoom Meeting Link:  https://sonomacounty.zoom.us/j/91499430282?pwd=MzFYUkIzTFp0VkkvTjdaVVNLaW1Gdz09
Telephone:  +1 669 900 9128 US
Meeting ID: 914 9943 0282 
Passcode: 095245   

Deadline to Submit Documents for Project Evaluations

All documents must be received by 5:00 pm, April 30, 2021. Points will be deducted for late submissions.

Due to the COVID-19 pandemic, HUD automatically renewed all projects in 2020. In order to more closely align with best practices from HUD, we will continue the process for rating and ranking slightly adjusted in 2019 in order to evaluate both renewal and new projects on a more equitable basis.

Please read the 2021 Continuum of Care Competition instructions carefully for changes from the 2019 Competition.

Renewal and New Project Evaluation Materials for 2021

  • More News

Schedule of Events for Renewal and New Project Evaluations

TimeframeTasks
Week of March 28thMemo and requirements for submission released
Week of April 10thCoC Competition Evaluation Ad Hoc Committee Review and Approval of Scoring
April 28thReport to CoC Board on FY21 Process and Approval of Scoring
April 30thRenewal documentation due
Week of May 10thPreliminary review of renewal documentation completed
Week of May 10thCoC Competition Evaluation Ad Hoc Committee Meeting – Review of Renewal Documents
May 17th– May 28thSite visits to all programs (Likely virtual)
Week of June 1stCoC Competition Evaluation Ad Hoc Committee evaluation completed; Evaluation Committee recommendations on any corrective action plans submitted
June 14th

Corrective action plans due (if applicable)

June 23rdFinal report on corrective action to CoC Board; Preparation for final review and ranking of all new and renewal projects when FY21 Continuum of Care Notice of Funding Availability (NOFA) is released
June-July (TBD) Continuum of Care NOFA released
July (TBD) Local Request for Proposals for new projects released
August (TBD)Rating and Ranking of New and Renewal Projects by CoC Competition Evaluation Ad Hoc Committee
August 25thFinal Rating and Ranking of New and Renewal Projects by CoC Board and Submission of CoC NOFA

Renewal Evaluation Process

The annual Renewal Evaluation Memorandum contains details on site visits/monitoring, overall schedule of events, scoring schema, and detailed information of required items for submission to the Collaborative Applicant (Sonoma County Community Development Commission). The following list includes details for Renewal Project Reviews (prior to the release of the CoC NOFA):

  1. The Continuum of Care Coordinator and HMIS Coordinator update the annual project review process (March-April)
  2. Renewal project applicants submit materials to the CoC Coordinator for review
  3. The CoC Competition Evaluation Ad Hoc Committee, comprised of impartial CoC Board members, completes an initial assessment and review of renewal projects.
  4. Agencies that are considering transferring a grant or voluntarily reallocating funding—due to not meeting HUD performance expectations, lack of capacity, etc.—may consult with the CoC Coordinator anytime.
  5. Projects that do not yet have performance data for a full year of operation will be held harmless and automatically placed into Tier 1 once the competition opens.
  6. Renewal projects that do not meet 80% of the top scoring renewal project during preliminary analysis will be offered a Corrective Action Plan.
  7. Renewal HMIS and Coordinated Entry Projects will be ranked at the bottom of Tier 1 as these are mandated system components.
  8. All renewal projects will be rated and ranked based on the Renewal Project Scoring Tool.
  9. Renewal projects will also be reviewed on their performance for the two years prior to the current year, including the project’s position on the Final Priority List submitted in the CoC Competition.
  10. The CoC Board will approve rating and ranking of all renewal projects after the CoC NOFA opens. 

New Project Review and Final Priority List

After the CoC NOFA is released, application and project review documents are updated to address new HUD priorities in the NOFA.  The CoC Coordinator will review and update any proposed changes to scoring to the CoC Competition Evaluation Committee Group. 

During the NOFA period, the following process will be followed:

  1. Amounts for new funding through bonus project funding and reallocated funding will be announced via a public Request for Proposals (RFP).  Applicants will be required to attend a mandatory Bidder’s Conference.  New applicants to CoC Funding are highly encouraged to attend and discuss the applying for CoC funding with the CoC Coordinator.
  2. All renewal and new projects will submit applications to the Sonoma County Community Development Commission (CoC Lead Agency and Collaborative Applicant).  This includes required application materials for e-snaps, match documentation, and supplemental questionnaires. 
  3. The CoC Competition Evaluation Ad Hoc Committee will meet to review and rank all renewal and new projects as well as make a final recommendation on the Priority List. 
  4. The CoC Board will make final decisions about reallocation of funding and ranking of all projects on the Priority List.  

For more information, please contact the CoC Coordinator, Karissa White at (707) 565-1884 or Karissa.White@sonoma-county.org.

Contact Information

Michael Gause

Ending Homelessness Program Manager


Karissa White
Continuum of Care Coordinator

Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Mail Address

Sonoma County Community Development Commission

1440 Guerneville Road
Santa Rosa, CA 95403

Santa Rosa Office is now open Monday through Friday 8:00 AM to 5:00 PM.  Masks are required.

2021 Continuum of Care Competition

Schedule of Events

Continuum of Care Board

2021 CoC Renewal Project Evaluations Schedule of Events

Past Continuum of Care Competitions