Historical Records Commission Minutes April 16, 2019
Members present:
Katherine Rinehart (Chair)
Joyce Sayed (Vice-Chair)
Steven Lovejoy
Eric Stanley
Members excused:
John Murphey
Associate Members present:
Amanda King, Secretary
Guests present:
None
- Call to order 4:10 pm
- The March 19, 2019 Historical Records Commission minutes were approved.
- Motion by Steve Lovejoy, approved as written
- Second by Katherine Rinehart
- Minutes are approved as written
- Budget Discussion
- Wallace Collection
- Professional Services Agreement for $9,000 with Lynn Downey has been executed and in effect until June 30, 2019
- Secretary to find grant balance after $9,000 deduction
- Lynn Downey needs larger vehicle transportation to courier documents
- Payments made
- Payment has been sent for Don Silverek and Sonoma County Genealogical Society for Finley Room reservation.
- October 5, 2019 Archives Crawl
- Discussion on budget ideas
- Secretary to verify amount in the trust fund.
- Prize opportunities discussed
- Donation items discussed
- Discussion at Heritage Network Meeting on Saturday, April 13, 2019 regarding archives crawl. History and Genealogy Museum and Wine Library opening doors on October 5, 2019.
- John Murphey and Steve Lovejoy would love to hear from others that would like to participate. Possibilities: Petaluma Museum, North Western Pacific Historical Railroad Society, Healdsburg Museum
- Russian River Historical Society, Cemetery Tour, October 5, 2019; one of their biggest fundraisers and Archives Crawl may detract from it.
- Next Heritage Network Meeting, July 13, 2019, Petaluma Museum
- Wallace Collection
- Strategic Planning
- Historical Records Commission (HRC) Strategic Plan Work Plan Discussion
- Amanda to alter HRC work plan to make more viewable in Excel
- Secretary will update spreadsheet, send out to Commissioners
- Update spreadsheet: Steve participated in an outreach event March 31, 2019 for Sonoma County Historical Society (SCHS) luncheon and had a table
- Katherine appreciated that the registration for the SCHS had ability to donate to Archives Fund
- Archives Fact Sheet
- Will be updated as new information comes along
- Historical Records Commission (HRC) Strategic Plan Work Plan Discussion
- Finding History in Sonoma County
- Archives Crawl, Central Library Forum Room, October 5, 2019
- Libraries on board
- John and Steve to contact/save the date
- Heritage Network Meeting, 10:00am, Sonoma County Wine Library-Healdsburg Library-Saturday, April 13, 2019
- Archives Crawl, Central Library Forum Room, October 5, 2019
- Historical Records Commission (HRC) Brochure
- Motion by Steve Lovejoy to approve as presented
- Second Eric Stanley
- Brochure is approved as presented
- Continuing Business
- Changes to Resolution / Bylaws
- No updates
- Pre-1906 records
- No updates
- Archives/Archived Records
- Archives Space Plan
- No updates
- Library update
- Asked Library Commissioner Steven Zollman to consistently have the Archives listed as an agenda item every meeting
- Library Commissioner Deborah Doyle and Commissioner Karen Schneider are the two representing for the Board of Supervisors meetings.
- Library Director, Ann Hammond, mentioned National Library Week, April 8-12, 2019 and called out special collections such as the Archives
- Archives Space Plan
- Collections & Archives Recognition Awards
- John will approach the President of the Sonoma County Historical Society, Ray Johnson, if they would be interested in partnering for their annual meeting/venue to award
- Outreach
- Steve participated in an outreach event March 31, 2019 for Sonoma County Historical Society (SCHS) luncheon and had a table
- Sonoma County Genealogical Society having seminar on May 4, 2019, Finley Center, 8:00am to 4:00pm. HRC to staff table from 12:00pm to 1:00pm. Steve to send Joyce information
- Request for table runner and upright banner for smaller tables. Steve to look into Signarama for pricing.
- Changes to Resolution / Bylaws
- New Business
- Steve and Eric's appointments expiring 4/28/19; Re-appointment currently set for May 14, 2019 Board Item Consent.
- Secretary to update current contact information on HRC commissioners
- Public Comment
- Heritage Network Meeting, 10:00am, Sonoma County Wine Library, Healdsburg Library, Saturday, April 13, 2019
- Wednesdays at Hospice, A Road Map to Learn about History and Genealogy, presented by Joanna Kolosov, May 8, 2019, 5:30pm to 7:30pm, Hospice of Petaluma and various Sonoma County locations
- Pacific World: The History that Binds Us to the Sea; Museum of Sonoma County, 425 7th St, Santa Rosa, CA 95401, February 26-June 2, 2019
- Meeting adjourned at 5:00 pm
Next meeting – May 21, 2019, 4:00 pm Sonoma County Library Annex, Santa Rosa